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HomeMy WebLinkAboutPersonnel Committee 07-02-04 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Chairman COMMITTEE TITLE: PERSONNEL DATE: July 2, 2004 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from June 4, 2004 UNFINISHED BUSINESS: NEW BUSINESS: New and Upgraded position requests for 2005 -- administration/finance /personnel SAGE position (unscheduled) - -add'l 2 -3 hours per day: Personnel Request (unscheduled) 9:00 a.m. Sheriff Department Request 9:30 a.m. Human Services Request 9:50 a.m. Clerk of Court Request 10:10 a.m. Office on Aging Request 10:30 a.m. Emergency Communications Request 11:00 a.m. Planning and Zoning reorganization update 11:30 a.m. Register of Deeds reorganization plan Noon Computer Services reorganization plan Reclassification Requests for 2005 Delegate to PZ Director Interviews ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: June 23, 2004 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, and Committee Members PERSONNEL COMMITTEE MEETING Official Date: July 2, 2004 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:30 a.m. by Chairman Daryl Standafer. Members present: Standafer, Dick King, Esther Wentz, Lori Bernard, and Cindy Leonard. Also present: Debra Kathan. Standafer noted that the day's agenda would include a change in the 10:10 a.m. appointment from the Office on Aging presentation (withdrawn) to the District Attorney's Office presentation. Moved (Wentz, Bernard) and approved to adopt the agenda as modified. Moved (King, Wentz) and approved to accept the minutes of the June 4, 2004 meeting. The next meeting date was set for August 6, 2004. Standafer noted that it was the responsibility of the Personnel Committee to review the merit or justification for each new /upgraded position request and to focus on the need for the position rather than the financial aspects of the position. The Finance Committee would review the financial implications of the approved requests. It was noted that the Evaluation Team which meets to review non -union reclassification requests was in need of a Personnel Committee member, since that role was previously filled by Julie Speer, who was not returned to the Committee. Moved (Bernard, Leonard) and approved to select Esther Wentz to fill that position. Wentz agreed to the selection. Interviews for the Planning and Zoning Director position would be scheduled sometime after the July 30 application deadline. It was necessary to have a representative from the Personnel Committee to serve on the Interview Panel for that position. Moved (Wentz, Bernard) and approved to select Dick King as the Personnel Committee representative. King agreed to the selection. Discussion regarding various aspects of the re- organization plans in the Register of Deeds and Computer Services Departments. The Committee is interested in reviewing any financial or union implications of the departmental reorganizations. The Committee reviewed the documentation provided by the Personnel Director regarding the addition of two hours per day to the schedule of the Employee Services Specialist. The focus of the additional hours would be in data input and maintenance of the human resources component of the Springsted Organizational Study and the SAGE system. Sheriff Dennis Hillstead, Jail Administrator Karen Humphrey, and Public Protection Chair Julie Speer presented proposals for four new positions in the Sheriff's Department. Two patrol sergeant position would be used for additional shift supervision of patrol deputies. This was recommended by consultants from Gallagher - Westfall and the WMMIC liability insurance company. Currently one shift supervisor is used in the patrol division and there is a patrol captain . Wentz indicated that the County should consider the advice offered by the law enforcement consultants. A request was made for an additional shift supervisor in the jail operation, to join the two existing supervisors. With the expansion of the Huber operation this year, the Sheriff is also requesting one additional Jailer. Health and Human Services Director John Borup and managers Fred Johnson and Ron Kiesler appeared before the Committee to request the approval of a Social Worker to coordinate family services to reduce the costly out -of -home placements. This would be a grant - funded position and not part of the County levy. The HHS Board asked that the position be approved with a sunset clause so that changes in the grant fund could result in the elimination of the position in the future. John Borup and Public Health Supervisor Barbara Nelson requested approval of a Health Educator position to focus on two areas of public health— smoking cessation and bio- terrorism preparedness. The position is grant- funded and would not affect the County levy. Tobacco lawsuit funds have provided this position on a shared basis with Pierce County during the last two years. Lori Meyer, Clerk of Court, indicated her concern with mounting overtime costs and is proposing a new clerical position to provide for filing services, collections, and serve as a back -up for the criminal area. She indicated that they have regular staff meetings for discussion of cross - training issues. Julie Speer spoke on behalf of a grant that the District Attorney had written for a Diversion Coordinator for first -time methamphetamine offenders. Such a position would be paid for through the grant for a period of one year. Casey Swetlik and Gary Kollman from the Communications Center appeared to request a full -time Telecommunicator for 2005. As part of his power point presentation, Kollman indicated that calls per dispatcher had increased from 2,000 in 1979 to 4,429 in 2003. This includes the increase in dispatch staffing. There had been a 60% increase in calls for service since 1999. The additional dispatcher would provide for coverage at the three- person level over a 24 -hour period of time. Jan Zoerb, Planning and Zoning Committee chairman, noted that their committee has been working on re- organizing the Planning and Zoning components into one department. As part of that re- organization, she anticipates some staff changes including the possibility of lead workers and the conversion of contracted services into regular county staff positions. Since this has been an issue that they have tackled only recently, the Planning and Zoning Committee is asking that they bring the reorganizational plans and any staffing issues to the Personnel Committee at its August meeting, since it could not comply with the June 30 deadline. Register of Deeds Kay Walsh presented new job descriptions for her office staff members and a modification of her organizational chart to elevate selected positions. She indicated that the changes in job duties and responsibilities had been in place since 1999 and the new job descriptions were officially put into operation in her office in 2003. She indicated that her office staff did not have time to make information available to the union during the negotiations for the 2003 -2005 contract so she is asking for financial consideration from the Personnel Committee at this time. Tom Boron presented a restructuring of his office to upgrade the Programmer /Analyst to professional/degreed status and upgrade an existing Information Services Analyst to Network Administrator. He envisions the Network Administrator providing for network design and equipment acquisition, and serving as advisor for technical issues. This would include supervision and work assignments meted out to the Information Services Analysts. The training component of the technical staff would be reassigned to the Operations Specialist. The Administrative Coordinator had prepared two position options for the Personnel Committee. One option featured a new position assigned to his office which would provide oversight to the SAGE system and affiliated software as it relates to financial, administrative, personnel, and computer operations. The second option would expand the scope of the existing Purchasing Agent position, scheduled to be activated in November of 2004. In addition to the purchasing and fixed asset responsibilities, this position would provide oversight to employee- related data from sources in Finance, Personnel, Administration (worker compensation), and Computer Services. The Committee received updated job descriptions and requests for the review of the non -union positions titled: Land and Water Conservation Secretary and Victim/Witness Program Coordinator. Moved (Wentz, King) and approved to refer these revised job descriptions to the Evaluation Team for review and a report to the Personnel Committee. Standafer noted that the Committee would review the new and upgraded position requests and determine what, if any action, should be taken. Personnel Department request for an additional two hours per day of staff time. No action taken. Sheriff's Department. Moved (Bernard, Wentz) and approved to recommend that two patrol sergeant positions be included in the 2005 budget. It was noted that two existing staff members would be promoted into the sergeant positions and two new officers would be hired to take their place. Vote was unanimous. Sheriff's Department. Moved (Bernard, Wentz) and approved to recommend that a jail sergeant be included in the 2005 budget. An existing jailer would be promoted into the sergeant position and a replacement entry -level jailer would be hired. Vote was unanimous. Sheriff's Department. Moved (King, Wentz) and approved to recommend that a Corrections Officer position be included in the 2005 budget, specifically to deal with the increased Huber population. Vote was unanimous. Health and Human Services Department. Moved (Wentz, King) and approved to recommend that a Social Worker position be added in the 2005 budget, provided that the funding is from grants and a sunset clause would terminate the position if outside funding sources were no longer available. Vote was unanimous. Health and Human Services Department. Moved (Wentz, King) and approved to recommend that a Health Educator position be added in the 2005 budget, provided that the grant funding continues from the Tobacco Cessation Program and the Bio- Terrorism Preparedness Program, and a sunset clause would terminate the position if outside funding sources were no longer available. Vote was 4 -1; Bernard dissenting. Clerk of Courts Office. Moved (Bernard, Leonard) and approved to recommend that a Court Clerk position be added into the 2005 budget. Vote was 3 -2; King and Wentz dissenting. District Attorney's Office. Moved (King, Bernard) and approved to recommend a Diversion Coordinator position be added in the 2005 budget, provided that it is grant funded and that a sunset clause would terminate the position if outside funding sources were no longer available. Vote was unanimous. Emergency Communications Department. Moved (Bernard, Wentz) and approved to recommend that a Telecommunicator position be added into the 2005 budget. Vote was unanimous. Register of Deeds Office. Moved (Bernard, Wentz) and approved to table action on the Register of Deeds office reorganization and job description revisions. Vote was unanimous. Planning and Zoning Committee request. Moved (King, Wentz) and approved to hold open the option for new /upgraded position requests from the PZ Committee until the August meeting of the Personnel Committee. Vote was unanimous. Computer Services Department. Moved (Bernard, Wentz) and approved to accept the reorganization of the Computer Services Department as it relates to the Network Administrator position and refer impact questions and concerns regarding the other positions to the Personnel Department and Labor Counsel for follow -up on related union issues. A report will be made to the Personnel Committee at a later meeting. Vote was unanimous. Administration Office. Moved (Wentz, Bernard) and approved to accept the position of Management Specialist which would combine the responsibilities of the existing Purchasing Agent with data - related oversight of programs generated and shared by the Finance, Personnel, Administration, and Computer Services Departments. Since this is a revision of an already existing job, there is no new position for action. Vote was 4 -1; King dissenting. Standafer adjourned the meeting at 12:45 p.m. Respectfully submitted, Esther Wentz Secretary Position costing is under separate cover.