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HomeMy WebLinkAboutPlanning & Zoning 05-11-04 i ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, St. Croix County Board Chairperson FROM: Jan Zoerb, Convenor COMMITTEE TITLE: Planning and Zoning DATE OF MEETING: Tuesday, May 11, 2004 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. County Surveyor Update 2. Planning Business a. Bills and Invoices b. Planning Activities c. Land Information Program d. Real Property Lister Report e. Recycling Report 3. Register of Deeds a. Contract for Web Access b. Update Mission Statement/Springsted Report c. Capital Outlay d. Personnel Upgrades 4. Ordinance Development Subdivision Ordinance /Sanitary Code /Zoning Ordinance 5. Zoning Business a. Zoning Activity Report b. Municipal Plats c. Viewings 6. Capital Outlay Plans 7. Departmental Reorganization AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: May 5, 2004 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members A MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI MAY 11, 2004 Present: Chair Jan Zoerb, Supervisors, Lois Burri, Buck Malick, Brian Hurtgen. Staff: Dave Fodroczi, Kay Walsh, Ellen Denzer, Brett Budrow, Jennifer Havens, Rod Eslinger, Jon Sonnentag, Deb Kathan, Chuck Whiting and Judy Olson. Guests: County Board Supervisor Julie Speer. Adoption of the Agenda- The meeting was called to order at 9:02 a.m. Motion by Burri, 2nd by Hurtgen to adopt the agenda and carried. Adoption of Previous Minutes — Motion by Burri, 2 by Zoerb to approve the minutes of April 13, 2004. Dates of Next Meetings: Wednesday, May 19,1:30 p.m.; Tuesday, May 25,9:00 a.m.; Wednesday, June 2, 6:30 p.m. COUNTY SURVEYOR UPDATE -No report. PLANNING BUSINESS The Committee agreed to schedule a meeting for Wednesday, June 2 at 6:30 p.m. in the Community Room for orientation of the new Committee members. Bills and Invoices- Motion by Malick, 2 nd by Burri to accept the revenue report of $1,097.00 and the expense report of $2,972.65 as presented. Motion carried. Planning Activities - Denzer reported that the Town of Stanton is planning an open house on June 8 at the New Richmond High School. Transportation and economic development sections are complete and they are ready to begin the natural resources section. The Town of Cylon will not hold an open house until fall when a better turnout and more feedback can be expected. Budrow reported that the Town of Hammond is moving along well with its plans. Economic development is complete and work continues on natural resource and ag sections. We are providing background information and mapping and population projections. Even if growth continues at the present rate in that Town, plenty of agricultural land will be remaining in the town in 20 years. Baldwin has completed the economic development goals and objectives, which will be finalized next month. Cultural resources will be reviewed at the next meeting. Pleasant Valley held its third open house in April. Housing, transportation, and economic development elements were presented with the residential housing and land use policy. At the open house a proposal of 1/40 density with smaller lot sizes was presented and well received. The Town Board has a strong commitment to pursue that policy. The current minimum lot size is 1 i five acres. The transfer of density units and ability to purchase density units would be part of this proposal. Some landowners may want to do more lots than the 1/40 would allow. They could purchase density units from another owner and do more lots. They want to make it town -wide. Currently 1900 acres in the Town are zoned ag- residential and would be subject to the five -acre lot size. The rest of the Town is zoned exclusive ag. People there who are in ag- residential are concerned that they could lose some of their potential development. The Town Board Chair recognized that fact and the plan commission had discussed previously how density would affect ag- residential owners. They felt to make this equitable, it should be done regardless of zoning. They may look at a policy to try to offset that such as 2/40 density for those in ag- residential. This item will be discussed at the next months' meetings. The Town of Cady is looking at adopting zoning and has provided a copy of its draft zoning ordinance. Fodroczi reported that he received a draft environmental assessment for the Highway 63 corridor project. It was distributed to all towns, cities and villages along the corridor for external review. There is also a provision that allows local officials to request a formal public hearing. Notice was received from the City of River Falls that, based on its change from 4 th class to P class city, which is based on population, the Mayor made a declaration to extend its extraterritorial plat review from one and one half miles to three miles. There is a provision in the statutes that if there is overlapping extraterritorial jurisdictions, which is in this case with the City of Hudson in the Town of Troy, there is a procedure to split that overlapping jurisdiction. We have commented and the City acknowledged they would look at it, but we have heard nothing further. Once that is resolved, much of the Town of Troy will be subject to extraterritorial plat review by either the City of River Falls or the City of Hudson. We expect to receive notification this month regarding the Watershed Initiative Grant if the nomination is approved and a full grant application may be submitted. Land Information Program - Budrow reported on three major projects. The countywide aerial photography is complete. This new photography will have six -inch pixel resolution, great for planning and assessment purposes. It is also developed so that we can do two -foot contours anywhere in the County by contacting the service provider. Surveyors have been notified that this service is available. The land information website should be complete by the end of this month. We spent two days with our GIS land information consultants in a workshop in developing a land information geodatabase. We analyzed workflow between the Planning, Zoning, Land Conservation, Real Property, Treasurer and Register of Deeds. All the departments were involved. Since we all touch the same data and information, we are trying to develop more efficient ways to do that without creating redundancies. We will be migrating our parcel information from one data model called the coverage to another data model that is a geodatabase. It will change the way we create and maintain land information and improve our workflows. Budrow reported that he met with DOT representatives and the National Geodetic Survey about the height modernization program. This is a national program and St. Croix County is scheduled 2 i for this summer and next summer. Monuments will be set this summer, and surveying will be done next summer. Surveyors will be able to use those monuments to get good vertical control anywhere in the County within 7 /100 of a foot. Fodroczi stated that we coordinate internally with the Land Information Committee that has a lot of public and private connections, as well as through the Regional Planning Commission with broader programs. There is also networking through both the Land Information Association and the county land information offices where information is shared. Real Property Lister Report -No report. Recycling Report- Havens reported that the newsletter, Your Wasteline, was distributed including the calendar of events. The first collections will be May 14 and 15 with business collections on Friday and household collection on Saturday. Havens is planning to do more agricultural outreach this year and is working cooperatively with Dunn County in education, etc. Grants totaling $27,000 have been received to fund the two clean sweep collection events. Additional grants may be applied for to fund the fall events. Many calls have been referred to St. Croix Electric Cooperative about disposal of fluorescent bulbs. We don't know the volume of that collection yet. REGISTER OF DEEDS Contract for Web Access -The committee reviewed the On -line Access Agreement with St. Croix County Register of Deeds. Walsh will make recommended changes. She explained the agreement for Laredo access by the public for business use. This is a program that allows people who have a contract to access daily real estate records around the clock for a fee. These users are invoiced monthly. There is a quarterly fee assessed to the County by Fidlar for Laredo users. Five to eight companies now pay more than $500 per month for copies. Tapestry is a program that can be used to access the same information, but is for casual users who pay by credit card. The bookkeeping is done by Fidlar. Fidlar reimburses the County 50% of the fees collected from Tapestry users. She stated that the resolution authorizing Register of Deeds to enter into contracts to furnish copies of daily recordings and filings dated March 16, 1993 is still in effect. There is presently one contract with a company who accepts information on CDs. Zoerb requested that Laredo users be surveyed after six months to check for satisfaction with this service. Motion by Malick, per final review by Corporation Counsel.to authorize Register of Deeds to proceed under authority of Resolution No. 4 (93). 2 by Burn. Motion carried. Updated Mission Statement/Springsted Report -The Committee reviewed the Register of Deeds mission statement. Committee recommended changes. Burn moved to accept and approve the updated Register of Deeds mission statement. 2nd by Malick. Motion carried. 3 . s . Personnel Upgrades -Walsh stated that workflow and technology required of Register of Deeds staff has changed considerably yet there have been no staff upgrades in that department in several years. She finds it is necessary to upgrade the staff positions making them comparable to other County staff. A new job description is complete. Walsh explained the current department positions: three 2n deputies -real estate clerks; one 2n deputy -vital statistics clerk and one 1St deputy who supervises when the department head is out of the office. This item will be on the June 8 meeting agenda. ORDINANCE DEVELOPMENT Subdivision Ordinance /Sanitary Code /Zoning Ordinance - Fodroczi distributed two new timelines for public review of revised ordinances, one with completion scheduled in July and one in August, with a public hearing scheduled for June 24. Motion by Burri, 2 n by Malick to approve the timeline with the August 17 County Board meeting as the goal for presenting the final ordinances for adoption. Motion carried. Committee members agreed on a Wednesday, May 19,1:30 p.m. special Planning and Zoning Committee meeting to present ordinance revisions. ZONING BUSINESS Zoning Activity Report - Eslinger explained the responsibilities of the Zoning Department. He stated that 53 maps were reviewed this year totaling 214 lots on 1003 acres. Preliminary plat approval was given for 203 lots in April. In May approximately 160 lots will be submitted for Committee review and consideration of approval. 250 sanitary permits have been issued so far this year. 916 permits were issued in 2003. The majority of those permits are for new residential construction. To handle the large number of sanitary applications received during this time, we have contracted with Cedar Corporation to provide additional septic inspections on -call in addition to the two staff inspectors. The Board of Adjustments received 18 applications to date this year. An average of 50 applications per year have been received over the past six years. Six land use permit applications were received this year including non - metallic mining, co- locations for wireless telecommunication services, Riverway reviews for zoning compliance, signage, shore land, and animal waste. Eslinger stated that Jennifer Emmerich, who is responsible for violations and code enforcement, because of staff shortage, is currently assisting with subdivision work plus filling in for support staff as needed, putting code enforcement on hold. A new administrative assistant will begin on May 24. A temporary part-time person is currently working in that position. Municipal Plats -No municipal plats submitted. Viewings- Zoerb questioned the policy of Committee viewings. After discussion, the Committee agreed to view only those properties with exceptional situations. 4 CAPITAL OUTLAY PLANS - Fodroczi distributed copies of and discussed the proposed Timeline for Development of 2005 operating budget. Capital outlay planning will be on the May 25 Committee agenda and ready for review by the Finance Committee on June 10. DEPARTMENTAL REORGANIZATION- The Committee discussed the potential reorganization of the Planning and Zoning Departments. Malick proposed merging the Planning and Zoning Departments and create one job description for a Department Manager that would be processed through Personnel Department. The department merger would need to be reviewed by the Administration Committee and approved by the County Board. The Committee further discussed related changes in new and existing staff, organizational structure, space needs and related work flows with other departments. Motion by Malick, 2 nd by Burn to create one new merged department covering all the functions of planning and zoning with one new department head position, a flat organization chart (no other new managers), elimination of the director of planning/land management officer and the zoning administrator positions, and replacing vacancies and septic contract position with another zoning assistant, one planner /code enforcement position, and one zoning specialist/septic technician. The staff committee to draft a new mission statement and job description will consist of Kathan, Whiting, Fodroczi and Eslinger. Advertising will be through national organizations. A screening /selection panel will consist of Whiting, Kathan, two P & Z Committee members, one Personnel Committee member, one Board of Adjustment member, and one outside professional. Department missions will be merged. This change should be completed as promptly as practical. Motion carried. The new job description will be ready for the May 25 P & Z Committee meeting. The chairperson adjourned the meeting at 3:10 p.m. Respectfully submitted: �udyyOl n, Recording Secretary Buck Malick, Secretary 5