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HomeMy WebLinkAboutPlanning & Zoning 06-08-04 o ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, St. Croix County Board Chairperson FROM: Jan Zoerb, Chair COMMITTEE TITLE: Planning and Zoning DATE OF MEETING: Tuesday, June 8, 2004 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. County Surveyor Update 2. Register of Deeds a. ROD Department Reorganization b. Approval of Proprietary Software License Agreement with The Fidlar Company 3. Planning Business a. Bills and Invoices b. Planning Activities c. Land Information Program d. Real Property Lister Report e. Recycling Report f. Household Hazardous Waste Grant Application 4. Ordinance Development Subdivision Ordinance /Sanitary Code /Zoning Ordinance 5. Zoning Business a. Zoning Activity Report b. Municipal Plats C. Viewings d. Personnel Discussion e. Release of Escrow funds - Town of Emerald 6. Capital Outlay Plans 7. Departmental Reorganization 8. Educational Seminar 9. WCA Resolution AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: June 3, 2004 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI JUNE 8, 2004 Present: Chair Jan Zoerb, Supervisors, Lois Burri, Buck Malick, Brian Hurtgen, Wally Habhegger. Staff: Dave Fodroczi, Kay Walsh, Ellen Denzer, Brett Budrow, Jennifer Havens, Rod Eslinger, Shar Croes and Judy Olson. Guests: Bill Berndt Call to Order: Chair Zoerb called the meeting to order at 9:04 a.m. Adoption of the Agenda- Motion by Burri, 2 by Malick to adopt the agenda and carried. Dates of Next Meeting: June 16, 2004, 7:00 p.m. COUNTY SURVEYOR UPDATE -No report. Brian Halling was unable to attend meeting. REGISTER OF DEEDS ROD Departmental Reorganization -Walsh reviewed the present and new staff job descriptions and organizational charts. The new versions reflect how job duties have changed because of automation and technical skill required with job titles reflecting those changes. The first deputy has assumed office manager duties. Walsh explained the changes in responsibilities for each position. Pay grade increases are requested for both first deputy and second deputy positions. Walsh explained the financial impact of the reorganization plan for 2005. The approximate total increase of the proposed reclassifications including benefits except for health insurance would be approximately $18,133. Walsh is proposing eliminating one part-time position that was budgeted for $5,534 in 2004 and reducing the other part-time position by one half at $12,367 which equals $17,901. These figures are based on 2004 rates as 2005 rates are not yet available. Considering this fact, the financial impact would be a negative. Walsh read a letter from the union president supporting the requested reclassifications. Motion by Malick to advance the proposed changed personnel job description through the Personnel Department staff to come back to this committee so a final decision can be made at the next meeting. The tentative recommendation is that each position should be upgraded to some extent, but not necessarily as proposed here. The perception of the first deputy position is that it should be that of a working supervisor, with most of the Department management done by the Register of Deeds. Motion 2" by Burn and carried. This item will be on the June 22 meeting agenda. Reclassifications and job descriptions are due to Personnel Department before June 30. Capital Outlay -Walsh explained items on the proposed 2005 ROD Capital Outlay and project status. Motion by Burri, 2nd by Hurtgen to approve the proposed capital outlay in the amount of 1 i $28,790 excluding two items, the Dell Server for $7,000 and Plat Envelopes for $6,510. Motion carried. Approval of Proprietary Software License Agreement with The Fidlar Company - Walsh presented the updated license agreement. Motion by Malick, 2nd by Habhegger to approve. Motion carried. Walsh noted that the software is already in place for this. Walsh will send notices to users. Walsh stated that she hopes the online access will be ready by July 1. PLANNING BUSINESS - Bills and Invoices - Motion by Malick, 2nd by Burri to accept the revenue report of $1,127.50 as presented and approve the payment of the bills in the amount of $39,297.20. Motion carried. Planning Activities- Fodroczi gave an update on upcoming Stillwater bridge crossing informational meetings. He has been invited to participate in a staff level session with a follow - up on June 16 in Stillwater. Fodroczi, along with Malick, Bob Heise and Jim Janke, participated in a recent groundwater meeting at River Falls and reviewed ongoing work of federal and state agencies. USGS has developed a proposal for additional studies that county agencies will review during June. All county agencies will meet in July to discuss local issues and needs for the proposal. The Committee and staff discussed results of recent water sampling in the Towns of Kinnickinnic and Warren. Budrow assisted the Town of Warren in mapping sample results for analysis. Land Information Program - Budrow reported that the website use agreement is complete. The final review of the website is being completed to make sure all the data is coming from GCS software. We are hoping for the website to be available by the end of this month. The Wisconsin Land Information Program is undergoing restructuring with new administration in Madison. The Land Information Board oversees the program. The Governor is trying to eliminate extra boards and it is anticipated that the Wisconsin Land Information Board will be eliminated. The Wisconsin Land Information Association has been asked to give a proposal on how it sees the structure of the program in the future. Town Projects- Budrow reported that an open house was held in Pleasant Valley. Residential density was discussed. A meeting was held after the open house to discuss one per 40 density town -wide. Staff will meet tomorrow with the Pleasant Valley chair. Denzer reported that the Town of Stanton will hold its open house this evening at the New Richmond High School. It will include a short presentation with time for questions and comments. Denzer met with the Plan Commission previously and decided to cover population projections, cultural resources, economic development, and housing. The previous open house was well attended so a good turnout is expected. One Pleasant Valley plan commission member resigned. One Baldwin plan commission member's term was up this spring, and that member has not been replaced. Hammond's group has remained the same. 2 $28,790 excluding two items, the Dell Server for $7,000 and Plat Envelopes for $6,510. Motion carried. Approval of Proprietary Software License Agreement with The Fidlar Company - Walsh presented the updated license agreement. Motion by Malick, 2nd by Habhegger to approve. Motion carried. Walsh noted that the software is already in place for this. Walsh will send notices to users. Walsh stated that she hopes the online access will be ready by July 1. PLANNING BUSINESS - Bills and Invoices - Motion by Malick, 2nd by Burri to accept the revenue report of $1,127.50 as presented and approve the payment of the bills in the amount of $39,297.20. Motion carried. Planning Activities- Fodroczi gave an update on upcoming Stillwater bridge crossing informational meetings. He has been invited to participate in a staff level session with a follow - up on June 16 in Stillwater. Fodroczi, along with Malick, Bob Heise and Jim Janke, participated in a recent groundwater meeting at River Falls and reviewed ongoing work of federal and state agencies. USGS has developed a proposal for additional studies that county agencies will review during June. All county agencies will meet in July to discuss local issues and needs for the proposal. The Committee and staff discussed results of recent water sampling in the Towns of Kinnickinnic and Warren. Budrow assisted the Town of Warren in mapping sample results for analysis. Land Information Program - Budrow reported that the website use agreement is complete. The final review of the website is being completed to make sure all the data is coming from GCS software. We are hoping for the website to be available by the end of this month. The Wisconsin Land Information Program is undergoing restructuring with new administration in Madison. The Land Information Board oversees the program. The Governor is trying to eliminate extra boards and it is anticipated that the Wisconsin Land Information Board will be eliminated. The Wisconsin Land Information Association has been asked to give a proposal on how it sees the structure of the program in the future. Town Projects- Budrow reported that an open house was held in Pleasant Valley. Residential density was discussed. A meeting was held after the open house to discuss one per 40 density town -wide. Staff will meet tomorrow with the Pleasant Valley chair. Denzer reported that the Town of Stanton will hold its open house this evening at the New Richmond High School. It will include a short presentation with time for questions and comments. Denzer met with the Plan Commission previously and decided to cover population projections, cultural resources, economic development, and housing. The previous open house was well attended so a good turnout is expected. One Pleasant Valley plan commission member resigned. One Baldwin plan commission member's term was up this spring, and that member has not been replaced. Hammond's group has remained the same. 2 Real Property Lister Report- Croes distributed a listing of municipalities parcel count and values. There is a glitch in the system that allows the 2002 tax value on split parcels where there should be a zero value. GCS is working on the problem. Rollover was very late this year because Croes took over in mid -April of 2003 and had to train new employees. Tax time was very successful this year, completed two weeks earlier than the previous year. We are keeping up with the municipalities coming in. The items with no stars means the values will not change until manufacturing changes come in November. Zoerb asked that rate of increase be included in the reports. Recycling Report- Havens gave update on this year's programs. Tires and appliances were collected on June 5. The number of tires collected is down 1,000 from last year. The collections range from 4,300 to 3,200 every other year. 530 appliances were collected this year, about the same number as last year. Another collection is scheduled for September. This spring's clean sweep collected over 16,000 pounds. Our recycling funding from the DNR of $228,000 was just received. Recycling efficiency grant of $46,000 should arrive within the next month. Municipalities will be reimbursed by end of July for 2003 recycling expenses. A letter explaining what those monies are for will accompany checks. Household Hazardous Waste Grant Application- Havens distributed a summary sheet. There has been another grant program established to help support fall hazardous waste collection events. We are finishing a grant now that basically paid for our events in May. This will supplement the fall HHW event in addition to grant funds for the agriculture clean sweep program already awarded. The maximum amount per request is $15,000. The 2004 recycling budget was established prior to availability of these grant funds. These are unanticipated revenues for this year. A resolution for supporting these events and the approved budget are currently on file. ORDINANCE DEVELOPMENT - This new hearing draft will include changes from the previous hearing draft. Fodroczi distributed County Land Division Review and Approval Survey showing how plat and CSM approval is handled in several Wisconsin counties, which require staff approval of Plat and CSMs and which require committee approval. Committee discussed if changes should be made to our method of approval. Fodroczi reviewed several comments from the towns concerning conservation design, the county's requirements for developers' agreements, woodlands, and road standards that came up in the ordinance session. Eslinger distributed copies of a letter from the Town of St. Joseph stating opposition to the proposed ordinance revisions. The Committee reviewed and considered each page and each item. Motion by Habhegger, 2nd by Malick to send forward the draft version of the three ordinances to public hearing. Motion carried. 3 ZONING BUSINESS - Zoning Activity Report - Eslinger reported there are no significant changes since the report at the June 2 meeting. He gave an update on the Bass Ridge Pines subdivision in the Town of St. Joseph. The subdivision was started in 1999 and several lots have been sold. Because construction was not completed satisfactorily, the Highway Department and an outside contractor will complete the work before the end of June with costs being paid from the developer's escrow account. Eslinger, along with other County staff, will meet with the Town about this situation and on how to prevent similar situations in the future. We are working cooperatively with the Town of St. Joseph. Municipal Plats- Emmerich presented the plat of Prairie View 1 st Addition, Village of Woodville. Motion by Malick, 2 by Burri to certify no objection to the plat, and stipulating that no opinion is expressed concerning adequate sewer service. Motion unanimously passed. Personnel Discussion - Recruitment for the Zoning Specialist will close on June 15. Committee members may participate in the interviewing process if they wish. Release of Escrow Funds — Town of Emerald -The Town of Emerald requested use of park funds for a joint project with the Town of Glenwood. Moved by Habhegger, 2nd by Malick to approve the release of $9,130.52 from the Town of Emerald and $5,513.58 from the Town of Glenwood for a total of $14,644.10. Motion carried. Because of conflict of interest Hurtgen abstained. CAPITAL OUTLAY PLANS Fodroczi distributed and explained capital outlay budget for Planning, Zoning and Land Records. Moved by Burri, 2 by Hurtgen to accept the 2005 -2007 Planning Department capital outlay. Motion carried. Malick moved to approve 2005 -2007 Zoning Department capital outlay. Motion 2 by Burri and carried. Motion by Malick, 2 by Hurtgen to approve 2005 -2007 Land Records capital outlay. Motion carried. DEPARTMENTAL REORGANIZATION Malick presented the new organizational chart and position description to the Personnel Committee on June 2. After much discussion, both were accepted. They will be presented to the Administration Committee and County Board for approval. Malick noted that there would be no budget increase with this reorganization. Fodroczi distributed a Planning and Zoning Wage and Fringe Structure for current departments, one including a new department head position, one with a new department head and program manager, one with a new department head, program managers and additional staff, but without contract positions. 4 EDUCATIONAL SEMINAR- The Wisconsin Counties Association is conducting an Educational Seminar on Planning and Zoning on June 28 in Wausau. Some responses have been received. Eslinger asked committee members to complete applications and return before June 18 if they are interested in attending. WCA RESOLUTION Motion by Malick to request the Government and Legislature to enact legislation to facilitate local government Transfer Development Rights programs. Motion 2 nd by Burri and carried. The resolution will be sent to County Board. Committee members discussed Economic Development Corporation reporting regularly to Planning & Zoning Committee. Motion by Malick to recommend keeping the current alignment but to not recommend that committee members be from this Committee. Motion 2 nd by Burri and carried. Malick responded to the question of impact fees for libraries. Corporation Counsel stated that impact fees could be used only for construction of a county library building. Malick read a letter of congratulations from the National League of Cities on the inclusion of St. Croix County in the National League of Cities' Examples of Programs for Cities database. The County Antenna Placement Restrictions joins more than ten thousand proven city solutions provided to 18,000 member cities on a wide range of issues. The chairperson adjourned the meeting at 3:35 p.m. Respectfully submitted: u Secretary Buck Malick, Secretary 5 PRESS RELEASE For more information contact: David Fodroczi, Planning Director 1101 Carmichael Road Hudson, WI 54016 715 -386 -4672 FOR IMMEDIATE RELEASE June 8, 2004 County schedules information meetings and public hearing on ordinance revisions The St. Croix County Planning and Zoning Committee has scheduled two information meetings and a public hearing to present proposed ordinance revisions to the public. The Committee has been working on changes to the land division, sanitary and zoning ordinances to address conservation design development, update regulations to meet current state law and improve the regulations to meet the changing development issues in the county. The committee first presented the ordinance revisions in February and March. Based on extensive public hearing comments and written feedback, the proposed ordinances have been revised to address concerns. These revisions will be presented at meetings on Wednesday, June 16 at 7 p.m. in the Community Room of the St. Croix County Government Center, 1101 Carmichael Road, Hudson, and on Thursday, June 17 at 7 p.m. in the Cashman Conference Center at Wisconsin Indianhead Technical College, New Richmond. The Planning and Zoning Committee will also hold a public hearing on the ordinances on Thursday, June 24 at 7 p.m. in the Cashman Conference Center at Wisconsin Indianhead Technical College, New Richmond. Public comments on the revisions may be delivered by hand, fax, mail or email to the St. Croix County Zoning Department up till 5 p.m. on Friday, July 2, 2004. Drafts of the proposed ordinances may be viewed on St. Croix County's web site: www.co.saint - croix.wi.us or copies are available from the Zoning Department, 1101 Carmichael Road, Hudson. For further information or to provide comments please contact the Zoning Department as follows: phone -- 715 - 386 -4680, fax -- 715 -386- 4686, email -- debbiez(a)-co.saint- croix.wi.us The Planning and Zoning Committee will review public comments and make final changes through the month of July. The Committee has set an August 17, 2004 goal to present the proposed ordinance changes to the St. Croix County Board of Supervisors for adoption consideration. end