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HomeMy WebLinkAboutPlanning & Zoning 01-13-04 AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, January 13, 2004 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. County Surveyor Update 2. Park Business a. Bills and Invoices b. Directors Report c. Friends of Perch Lake Agreement d. Park Host Agreement and Application Form e. Park House 4. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. Stillwater Bridge Presentation e. Land Information Program f. Land Information Internet Access Policy g. Property Tax Processing 5. Ordinance Development a. Nonmetallic Mining b. Subdivision Ordinance /Sanitary Code 6. Zoning Business 1. Substandard Shoreland Lots: Possibility of closed session pursuant to Wis. Stats.19.85(1)(g) — conferring with legal counsel regarding potential County Litigation. Reconvene into open session pursuant to Section 19.85(2). 2. Municipal plats 3. Viewings 5. Ordinance Development AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: January 8, 2004 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI JANUARY 13, 2004 Present: Chairman Art Jensen, Supervisors, Veronica Anderson, Lois Burri, and Linda Luckey, Excused: Jan Zoerb. Staff: Dave Fodroczi, Bob Heise, Dave Larson, Steve Fisher, Ellen Denzer, Brett Budrow, Cheryl Slind, Shar Croes and Judy Olson. Guests: Donna Mae Seim, Gene Nelson, Catherine Munkittrick. Adoption of the Agenda -The meeting was called to order at 9:05 a.m. Motion by Burri, 2" by Anderson to adopt the agenda and carried. COUNTY SURVEYOR UPDATE- Brian Halling reported that Chris Colbeth, Survey Technician, is working well doing subdivision reviews. Halling and Bleskacek are doing technical reviews. Halling distributed a chart showing the volume of major and minor subdivisions completed each year since 1998. Each major subdivision requires three reviews. Halling is now involved in the ordinance update and is working with the Land Information Committee on scanning the survey records and tie sheets to be integrated into the County website. Preliminary work including a boundary survey is being done on the County property at Huntington as requested by the Land and Water Conservation Committee, which he plans to have completed in early spring. After completing all corners in the Town of Troy, he will be able to estimate how long it will take to complete the work County -wide. The staff assists public and other County offices with inquiries on a daily basis. Halling questioned the need to report to both the Transportation Committee and the Planning, Zoning and Parks Committee each month. The PZP Committee will discuss the issue with the Transportation Committee. PARKS BUSINESS Bills and Invoices- Heise presented Parks bills to the Committee. Motion by Burri, 2" by Anderson, to approve payment of the Parks bills in the amount of $44,238.09. Motion carried. Heise noted that 61 picnic tables for the campground plus nine handicap accessible tables were purchased from the Park Improvement Fund. Director's Report -Heise reported that the snowmobile trails opened on December 15 and closed approximately one week later. Aerators are running at Pine Lake. The new trailer, with white oak flooring, was ordered and should be ready for pick up next week. Dave Larson is working with Computer Services on a revenue - tracking program and plans to have it ready for the spring season. Heise and Larson will be meeting with the Highway Department to discuss vehicle purchases for 2004. Larson is also working on Requests for Proposals for lawn mowers, gator and septage hauling. Dick Henning is working on completion of the new County Parks map and will begin trying to sell advertisements that will offset the printing costs. The Parks Department is still looking for contractors to remove the pile of clean fill from Homestead Parklands. This year Dick Henning, site manager for Homestead Parklands, will establish standard set hours for Homestead Parklands. 1 Friends of Perch Lake Agreement — The Committee reviewed the draft Memo of Understanding between the Friends of Perch Lake and The County. It will be reviewed later this month at a meeting of the Friends group. Park Host Agreement and Application Form — The Committee reviewed the draft Volunteer Campground Host Agreement. It will be discussed again at next month's meeting after response has been received from Corporation Counsel. Heise noted that a Campground Host will be needed in May. Joe Grant will be vacating the house at Glen Hills on January 14. The Committee discussed the alternatives - moving, demolishing or burning the house. PLANNING BUSINESS Bills and Invoices- Fodroczi presented the December Planning bills. Motion by Burn, 2 nd by Anderson, to accept the revenue report of $278.00 as presented and approve the payment of the bills in the amount of $2,814.70. Motion carried. Town Planning Projects- Budrow reported that the towns of Baldwin, Hammond, and Pleasant Valley are progressing well on their plans. Baldwin finished the Transportation Goals & Objectives and is waiting for word from the DOT on how it can cooperate with the Town on the Highway 63 bypass. There was discussion at the last meeting on land use planning regarding that project. There is also much discussion about Exclusive Ag zoning and how that will fit into the plan. The Town of Hammond Plan Commission reviewed a subdivision concept plan development including a conservation design and the same development as a conventional plan. Most Plan Commission members favored the conservation design plan. Work is continuing on cultural and natural resources. The Town of Pleasant Valley Plan Commission did not meet in December. Denzer reported that the Town of Cylon is working on cultural resources and economic development and is discussing historical homes and sites in the Town. The Town of Stanton has finalized the housing element and should finalize cultural resources and economic development elements soon. Denzer reported that preliminary state population projections for municipalities, 2000 - 2020 are out. Those projections and the methodology for developing the projections were discussed at town meetings. Fodroczi stated that he was invited to a recent Town of Emerald Plan Commission meeting. There was good discussion about the County Development Plan, focusing on the relationship between town planning and county planning. He explained the distinctions between the decisions that are made under zoning, the decisions that are made through subdivision regulations, and the relationship between those two levels of plans. The Plan Commission is looking at these issues to 2 develop some recommendations for the Town Board on how to proceed with planning and ordinances for the future. Regional Wastewater Issues — Fodroczi reported that he has been working with various units of government, Regional Planning and DNR on developing funding options for the whole wastewater effort to develop a long term assessment of wastewater management needs. This option comes through recognition and advice of the DNR who has identified a major EPA grant initiative called the Watershed Initiative Grant. This is a Minnesota- Wisconsin effort and the grant could be over $1 million and must be nominated by each Governor. This was organized through the St. Croix River Basin Planning Team. Legislators have been asked for support to encourage the Governors to nominate the project. The nomination process will be completed in January and successful projects will be invited in May to actually complete the full application. Fodroczi later distributed copies of a letter just received from Governor Doyle to USEPA nominating the WI -St. Croix Basin 2004 Watershed Initiative Proposal. Stillwater Bridge Presentation — The stakeholders group has requested that Fodroczi give a presentation at the stakeholders meeting on January 27 on planning in St. Croix County and the 35/64 corridor. Some guidance and advice was obtained from Tim Ramberg, Bill Rubin, Bill Berndt plus DNR and DOT staff advisors. The focus is on the County Development Management Plan. A representative from Washington County, Minnesota will do a comparable presentation on planning in that county. Land Information Program- Budrow reported that Requests for Proposals for aerial photography and production of orthophoto mapping will go out this week. Proposals are expected to come in the next two weeks. We should have either six -inch pixel resolution or one - foot pixel resolution digital orthophotography countywide that can be used in the land information system as a base map for other mapping for other projects. The NRCS has offered to contribute $10,000 to the project. There are no other strong partners at this time. We are continuing to complete parcel mapping for the City of New Richmond, Village of Roberts and City of Hudson that can also be applied to the GIS. An intern will begin next week working on some of these projects. The intranet site for County employees to view land information is 95% complete. Tax information is being added as requested by the County Treasurer. Land Information Internet Access Policy — Fodroczi gave an overview of the development of the policy regarding public access to land information over the Internet. Information for the policy was obtained from similar reports prepared by the State Land Information Association and a report by Ozaukee County and modified to meet St. Croix County needs and issues. The summary explains the issue of providing information via the Internet as another level of public service. A website is in place for the County providing land information over the intranet internally for those departments particularly involved in GIS, mapping and land records. This report addresses questions of open records law, blocking any information from public access and what the implications are in terms of customers and county staff. It addresses the issue of balancing the need to provide access to records versus maintaining the privacy of individuals. 3 Providing access through the website is a matter of convenience where records may be accessed from remote locations and users are not restricted to Monday through Friday, 8 to 5. Regarding open records law, we have concluded that there can be limitations to what is distributed via the intranet as long as full physical access to the complete records is provided on location. Policies of other agencies of government, other Register of Deeds associations, County Treasurers, and Government Information Processing Association were reviewed and showed varying degrees of release of owner information. The City of Madison has a very open policy. In neighboring counties, Pierce gives full and complete access while Washington County, Minnesota does not allow for search by name. The policy options to consider include what the policy would be, the fiscal impact, service impact in terms of what it would do to our staff work activities in continuing to provide records and the stream of information requests that come in. All of the staff would agree that providing this information on a daily basis is a major work item. The ability to provide data to some degree on the Internet would have a significant impact on the flow of requests. Part of what we have heard from those agencies what have implemented online service is they have been able to focus more time on processing of documents, compilation of documents, research activities and problem solving activities as part of their work instead of simply responding to information requests. The opinions based on work that has been done on these other studies plus discussions among our own land information committee departments resulted in these four different policy options: 1) no restrictions on search capabilities to access all records; 2) restrict the search capabilities on the internet but provide full access to the display results especially regarding sensitive personal information. Search cannot be done by owner name or owner- related information, but the property information search would reveal the owner and owner - related information; 3) restricted internet search where owner information would not be available; 4) develop an extranet application where business and commercial clients would have secure access using a password to log on and have full access to information. The Land Information Committee reviewed and recommended options 2 and 4, option 2 for general public and option 4 for government and business customers. Fodroczi recommended that before adoption of this policy, there should be some formal discussion with other local officials and business customers as well as the general public. Slind stated that this service would serve the Treasurer's Office very well. She estimates that 2400 tax information email requests and 1,000 phone requests were received from June 2003 to January 2004. She has received many requests from mortgage and title companies asking that this information be provided online. Providing information via Internet would cut staff time and greatly reduce the number of tax refund checks issued. Croes reported that the Real Property Office also receives many calls requesting that information be made available online. The Committee will review the policy and bring to the next PZP meeting for recommendation to the County Board. 4 Property Tax processing — Fodroczi stated that the tax processing went very well this year. Shar Croes will report at next month's meeting. ORDINANCE DEVELOPMENT Subdivision Ordinance /Sanitary Code— Fisher distributed a timeline for approval of Subdivision Ordinance, Septic Ordinance and required complementary Zoning Ordinance changes. All reviews must be completed for County Board approval on March 16. Dates for Committee review meetings will be determined at the January 15 meeting. ZONING BUSINESS Motion to proceed to closed session pursuant to Wis. Stats. 19.85(1)(g) — conferring with legal counsel regarding potential County litigation regarding substandard shoreland lots. Roll call vote: all yes. Motion by Burri, seconded by Anderson and carried to reconvene into open session pursuant to Wis. Stats. Section 19.85(2). Motion carried unanimously. Motion by Jensen, seconded by Anderson and carried that Section 17.27(3)(a)3 of the St. Croix County Zoning Ordinance will not be enforceable in the Wigwam Shores Subdivision in the Town of Star Prairie. No municipal plats submitted. After reviewing a video of one property in the Town of Baldwin, the Committee recessed at 12:30 p.m. for lunch and to do viewings in the Town of Troy. The chairman adjourned the meeting at 1:45 p.m. Respectfully submitted: 4 Judyy Ol on, Recording Secretary Lois Burn, Secretary 5