HomeMy WebLinkAboutPlanning & Zoning 04-13-04 AMENDED
ST. CROIX COUNTY
NOTICE OF COMMITTEE
TO: Clarence Malick, St. Croix County Board Chairperson
FROM: Art Jensen, Chairperson
COMMITTEE TITLE: Planning and Zoning
DATE OF MEETING: Tuesday, April 13, 2004
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center
1101 Carmichael Road, Room 1281
Hudson WI
CALL TO ORDER:
ROLL CALL:
ADOPTION OF AGENDA:
ACTION ON PREVIOUS MINUTES:
DATE OF NEXT MEETING
1. County Surveyor Update
2. Planning Business
a. Bills and Invoices
b. Town Planning Projects
c. Land Information Program
d. Markhurd Contract*
e. Recycling Report
3. Register of Deeds
Contract for Web Access
4. Ordinance Development
Subdivision Ordinance /Sanitary Code /Zoning Ordinance
5. Zoning Business
a. Personnel Update*
b. Municipal Plats
c. Viewings
6. Departmental Reorganization
AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS &
CORRESPONDENCE - ADJOURNMENT
(This agenda not necessarily presented in this order.) Date: April 12, 2004
*Items added or revised for amended agenda.
Cc: County Board Office, News Media/Notice Board,
County Clerk, Committee Members
MINUTES
PLANNING AND ZONING COMMITTEE
ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI
APRIL 13, 2004
Present: Supervisors, Lois Burri, Linda Luckey, Jan Zoerb and Veronica Anderson. Excused
Art Jensen. Staff: Brian Hailing, Dave Fodroczi, Ellen Denzer, Brett Budrow, Jennifer Havens,
Rod Eslinger, Bob Heise and Judy Olson. Guests: County Board Supervisor Julie Speer.
Adoption of the Agenda -Vice Chair Luckey called the meeting to order at 9:05 a.m. Motion by
Zoerb, 2 " by Anderson to adopt the agenda and carried.
Adoption of Previous Minutes — Motion by Burri, 2 " by Zoerb to approve the minutes of March
30, 2004. Motion by Zoerb, 2nd by Burri to approve the minutes of March 9, 2004. Motion
carried.
COUNTY SURVEYOR UPDATE
Hailing reported that he has been working with Markhurd, the contractor for the
orthophotography project who is doing the flights today. Hailing is also busy with GPS work,
getting ready for road construction and reviewing the many new subdivision applications. The
department will not be using temporary summer help this year. Hailing stated that he is looking
for a permanent GPS base station near Hammond that can be utilized by other surveyors. Hailing
will do a presentation on GPS at a future Committee meeting.
PLANNING BUSINESS
Bills and Invoices- Motion by Zoerb, 2" by Burri to accept the revenue report of $469.00 and the
expense report $26,060.09 as presented. Motion carried. Fodroczi explained that half the cost of
the Magic of Recycling shows was paid for using recycling efficiency grant money for organizing
the events with multiple counties. The schools contributed half the cost. No County funds were
used for this project.
Town Planning Projects -
Denzer reported the towns of Stanton and Cylon have completed the economic development and
ag resources sections and are working on natural resources and population projections. Open
houses are planned in both towns in June. Hammond and Baldwin should each be ready for open
houses later this summer. Fodroczi has met with the Town of Emerald Plan Commission recently
to answer questions on planning.
Land Information Program -GIS consultants are meeting with individual land information
departments today and tomorrow to analyze and document the actual workflows — determining
how the data is created and maintained. It is documented in order to design an overall database
for all of the records so they can be tied together as efficiently as possible. We are expecting to
get productive output from it in terms of identifying ways that we can improve our workflow to
manage the data most efficiently. Fodroczi stated that a new map plotter and scanner will be
ordered replacing the current plotter for less cost than the plotter - scanner- copier originally
budgeted.
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Fodroczi distributed copies of a confirmation letter from the Wisconsin DOT regarding the
Wisconsin Height Modernization Program, similar to the survey monument network used for
aerial photography. This program will add to that network so that they can improve vertical
control. Work done in the past has been focused on horizontal control. This program is a long-
term program to improve the quantity and quality of vertical elevation data. Before proceeding
they will work with county land information offices and surveyors to organize informational
meetings for local officials who would have a stake and interest in it making sure that they've got
the existing network adequately identified and get any input from related professionals on
placement of these monuments and operation of the process. A meeting will be held on
Wednesday, May 5 in the County Board Room. Appropriate County staff, local officials and
related professionals will be invited. The actual work will be done in 2005 with results available
in 2006. That additional elevation control throughout the County will put us in a better position
for such things as improved floodplain maps.
Markhurd Contract -The digital orthophotos are being taken today. Conditions seem to be
perfect. Staff met with several communities and agencies to inform them of related opportunities
for contour mapping and planimetric mapping. Some of the cities and villages indicated interest
in taking advantage of this. Fodroczi noted that three minor requests for contract changes were
received from Markhurd. A letter agreement tying together the RFP and the proposal will be
done including language changes regarding liability and clarification of the payment schedule.
Recycling Report- Havens presented a draft of the spring Your Wasteline newsletter. The Magic
of Recycling shows were well received by school staff and students. 13 shows were done in
schools in St. Croix County, 12 shows in Dunn County, 6 shows in Pierce County and 23 in Eau
Claire County. Earth Day is April 22. Havens is publicizing ways that people can help protect
the earth and is looking for information on activities that are planned in this area. Recycling
reports have been received from 22 municipalities. Havens is preparing the report of 2003 actual
recycling costs and tonnages that is due to the DNR by April 30. She is preparing for the
recycling events that begin next month. A letter was received from the DNR as notification of the
2004 recycling grant award of $228,254.00. Information about the recycling efficiency grant
funding will come in the next two months. The Committee suggested that Havens contact St.
Croix Electric for information about its recycling program that could be included in Your
Wasteline.
REGISTER OF DEEDS -No report
ORDINANCE DEVELOPMENT
Subdivision Ordinance /Sanitary Code /Zoning Ordinance - Fodroczi reported on comments
from the three informational meetings that were reviewed by staff. The focus was to identify
anything new and different from the comments received from the public hearings in February. A
list of the comments was distributed for Committee information along with notes gathered from
town officials, general public and the development community at the three meetings. These were
reviewed and discussed by the Committee.
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The committee agreed to scheduling a meeting on Tuesday, April 20 immediately following the
County Board meeting, to review new comments from developers regarding flag lots and other
ordinance changes.
ZONING BUSINESS
Personnel Update -Four candidates were interviewed for the Administrative Secretary position.
One candidate was selected and reference checks are being done. The new employee should
begin in mid -May. Judy Kahler will continue to fill in as needed. Fodroczi reported that
applications are out for a full -time summer intern position to help with sanitary inspections and
code enforcement. That announcement was sent to UW -River Falls, UW -Eau Claire and UW-
Stevens Point. Applications are due mid -April. Cedar Corp should also have four persons
available to help with septic inspections during the busy season.
Zoerb noted that it had been requested that Eslinger be appointed interim zoning administrator,
assuming that he has accepted. Eslinger stated that this was finalized through the Personnel
Department. He has received appropriate paperwork. Zoerb asked for verification. She stated
that the Committee had made the decision to augment the interim zoning administrator's salary at
a particular amount and were to decide if there is a procedure in place that we may prefer to use
rather than the method that was originally suggested.
Zoerb moved that Planning and Zoning Committee use the method provided by the Personnel
Department to make the appropriate changes in salary for job responsibilities of the interim
zoning administrator. Motion 2 nd by Burri. Motion carried.
Municipal Plats -Fancy Park Addition, Village of Somerset. Motion by Zoerb, 2 nd by Anderson
to certify no objection to the plat, and stipulating that no opinion is expressed concerning
adequate sewer service. Motion unanimously passed.
Departmental Reorganization -Zoerb shared information gathered by the subcommittee to
analyze potential reorganization of the Planning and Zoning Departments. Zoerb asked the
Committee to acquire information from staff, outside sources, and other counties. Zoerb
distributed a document from Whiting with comments and suggestions regarding this subject.
Zoerb asked the Committee to review and make recommendations. This item will be included in
the April 20 Committee meeting agenda.
The Committee recessed at 12:50 p.m. for lunch and to do viewings.
The vice chairman adjourned the meeting at 3:45 p.m.
Respectfully submitted:
Judy Ols n, Recording Secretary Lois Burri, Secretary
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