Loading...
HomeMy WebLinkAboutResolution 2011 (17) RESOLUTION APPROVING POSITION DESCRIPTION OF COUNTY ADMINISTRATOR AND RECRUITMENT PROCESS Resolution No. / 7 (( tLi St. Croix County, Wisconsin WHEREAS, on December 7, 2010, the St. Croix County Board of Supervisors adopted a resolution to implement a process to restructure St. Croix County from an Administrative Coordinator format to County Administrator; and WHEREAS, the Administration Committee then developed an ad hoc Administrator Transition Committee consisting of Daryl Standafer, Sharon Norton Bauman, and Charlie Carlson to develop a job description and recruitment plan; and WHEREAS, the ad hoc committee met with staff from the Human Resources Department, Finance Department, and Corporation Counsel to develop a position description and a recruitment plan for the County Administrator; and WHEREAS, the Administration Committee has reviewed the job description and the recruitment plan as presented by the ad hoc committee and approved them; and WHEREAS, the County Board has reviewed the job description and the recruitment plan for the County Administrator, THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the job description for the County Administrator and the recruitment plan be approved. Offered by the Administration Committee YES NO ABSTAIN ABSENT SUPERVISOR SIGNATURE ® ❑ ❑ ❑ Ryan Sicard ❑ ❑ ❑ ® Esther Wentz ❑ ❑ ❑ ❑ Vacant F ® ❑ ❑ ❑ Lorin Sather "t Sharon Norton- ® ❑ ❑ ❑ Bauman ® ❑ ❑ ❑ Buck Malick ® ❑ El ❑ Daryl Standafer This Resolution was adopted by the St. Croix County Board Reviewed as to form on of Supervisors on d / ?� i Greg Timmerman, Corporation Counsel Cindy Campbell, gbunty Cle k February 2, 2011 COUNTY ADMINISTRATOR RECRUITMENT TIMETABLE 2/3 Timetable discussed at ad hoc committee 2/14 Admin Committee adopts job description, salary range and recruitment strategy 3/1 County Board authorizes recruitment 3/8 Ads placed; job open for applications 4/15 Application period closes 4/22 First screening of applications completed; selected candidates asked to submit written responses to questions 5/2 Second screening completed; applicants selected for video interview 5/9 Third screening completed; applicants selected for on -site interview 5/23 On -site interviews completed 5/30 Background checks completed 6/7 Top 2 -3 candidates presented to the County Board t Potential Ad Placements: Electronic 1. Wisconsin City /County Management Association 2. Minnesota Counties Association 3. International City Management Association 4. National Association of Counties S. Monster.com 6. Governmentjobs.com 7. Star - Tribune.com Newspaper 1. Hudson Star - Observer 2. New Richmond News COUNTY ADMINISTRATOR — ST. CRO1X COUNTY, W1. Salary: DOQ. St. Croix County, WI (83,000), a beautiful, rapidly growing county in the Twin Cities metropolitan area with all the advantages of a country environment and the cultural and economic opportunities of a vibrant region. This is a newly created County Administrator position replacing the Administrative Coordinator form of government that has had two professional administrators since 1989. This position reports to a 19 member County Board elected to two -year terms. The Board downsized from 31 members two years ago and conducts its policy work through five standing committees. The County has over 600 regular employees, an $84 million operating budget, and a Aa2 bond rating with only $9.2 million in outstanding debt. The successful applicant will have: a Bachelor's Degree with emphasis in public or business administration, and a Master's Degree is preferred; minimum of ten years experience in business, industry or government at a responsible management level; minimum of five years management experience in a unionized work environment; administrative experience with finance, labor relations, and equal employment practices and principles; or an equivalent combination of education and experience. The County will enter into an employment Agreement and provide a comprehensive benefit package. Reasonable relocation assistance is available, and County residency is required within one year. Submit resume, salary history, and letter of interest electronically before April 15, 2011 to: Tammy Funk, Human Resources, tam myf(a�co.saint- croix.wi.us s St. Croix County, Wisconsin Position Description County Administrator Summary. The County Administrator is the chief administrative officer of the County under Wisconsin Statutes sec. 59.18. The County Administrator is appointed by, and is accountable to, the County Board. The County Administrator works under the general supervision of the Administration Committee. The County Administrator administers, directs and coordinates the activities of the County personally or through County departments in accordance with laws and ordinances, policies, goals and objectives established by the County Board. Essential Duties and Responsibilities. Essential duties and responsibilities include but are not limited to the following. Other duties may be assigned. 1. Administrative Duties. A. Directs, supervises, and coordinates all administrative and management functions of the County's departments and agencies under direct jurisdiction or fiscal control of the County Board, including requiring the periodic submission of organizational charts and department activity reports, and conducting regular meetings with department heads. Oversees the day -to -day operations of all County government functions ensuring effectiveness and efficiency. B. Researches and recommends the establishment and modification of County policies, and interprets for and advises department heads concerning board policies, directives and expectations. Ensures the policies and programs adopted by the County Board are effectively carried out. C. Appoints and supervises all department heads of the County, other than the Constitutional officers who are elected in general elections. Appointments of department heads are subject to County Board confirmation. D. Manages the County Administrator's Office and supervises the County Administrator's Office employees. E. Reviews all recommendations for disciplinary suspensions and discharge of all employees with Human Resources prior to action being taken. F. Ensures that all ordinances and resolutions adopted by the County Board are faithfully executed. G. Appoints the members of all boards and commissions that are not elected by the County Board, subject to the confirmation of the County Board. H. Acts as a resource for all union negotiations, and participates in the development of the County's negotiation strategy. I. Reviews and determines whether vacant positions should be filled, in consultation with Human Resources. J. Directs the preparation of all research, studies and reports that the County Board may require concerning operations of the County; prepares plans and programs for the County Board's consideration in anticipation of future needs. K. Reviews and signs all contracts for goods and services after review by Corporation Counsel and Finance. r Y 2. Nleetin Attendance and Responsibilities. A. Attends all meetings of the County Board and the Committee of the Whole, except when excused by the County Board Chair, and advises the County Board and /or recommends courses of action to the County Board. B. Supports the County Board by assisting with the preparation of County Board meeting agendas and minutes, and all resolutions and ordinances to be presented to the County Board. C. Provides the County Board with regular reports and data regarding County programs and activities. D. Attends and participates in meetings of County Board standing committees. E. Monitors, reviews and keeps the County Board fully informed of any federal and state administrative, legislative and judicial developments that may affect or impact the County. Solicits and represents the County Board's position on proposed legislation, drafts responses to legislators and others and recommends amendments. At the request of or with approval by the County Board, represents the County at state legislative meetings or hearings, or engages in lobbying efforts, on behalf of the County. 3. Strategic Planning and Organizational Improvement. A. Directs long -range strategic planning for all County activities. B. Presents capital improvement program proposals to the County Board. C. Uses County resources whenever possible to implement strategic plans adopted by the County Board. D. Evaluates, on a continuing basis, the levels of service provided by County departments and recommends the establishment and/or modification of policies, procedures, or operating standards. Recommends reorganization, improvement, or development of new functions, or abandonment of unnecessary functions, to the County Board. 4. Budget Preparation and Execution. A. Works with the Administration Committee to establish procedures and schedules for the preparation of each annual County budget based on priorities established by and directives of the County Board. Conducts and schedules budget meetings and/or hearings on budget requests with the Administration Committee. Attends budget meetings of and makes budget recommendations to the County Board. y B. Prepares and presents each annual budget with explanation to the County Board. C. Executes the adopted budget, ensuring that all expenditures of County funds are made in strict compliance with the budget; reviews and administers all department and agency requests for adjustments or transfers of budgeted funds with Finance and the Administration Committee as required by law and County policy. 5. Financial Reports and Planning. A. Makes regular financial reports to the County Board, keeping the County Board fully advised as to the financial condition of the County and its future financial needs. B. Develops financial plans in which revenues and expenditures are projected against anticipated County growth, and recommends methods of financing future needs. C. Maintains and provides departments with current information on availability of funds and procedures to apply for federal and state grant programs and assists in application for and procurement of such grants. ti D. Develops bonding projects for the County and makes appropriate recommendations to the County Board. w 6. Property Management. A. Monitors the use and maintenance of all buildings, grounds and property of the County, and ensures that an accurate inventory of all County property is maintained. B. Directs the preparation of plans for the management of County properties and for the construction and alteration of physical facilities needed to render County services properly and presents plans to the County Board, recommending the priority of projects. C. Coordinates the preparation of architectural plans for County buildings and their construction. D. Allocates space to County departments and agencies. 7. Community and Intergovernmental Relations. A. Initiates contact with other state and local governmental agencies to identify opportunities for cooperation, explore and evaluate potential operational efficiencies and cost savings, discuss policy shifts and resolve developing conflicts. B. Invites other local units of government to cooperate with the County through the establishment of work groups, task forces, or committees. C. Handles the public relations affairs of the County and the County Board. Serves as the chief administrative spokesperson for the County in coordination with the County Board Chair, who acts as the chief elected spokesperson. D. Maintains effective community relations, including ensuring timely investigation and response to citizen complaints and inquiries. 8. Supervisory Responsibilities. A. Supervises all County department heads. Responsibilities include interviewing and hiring; assigning and directing work, programs and projects; appraising performance; rewarding and disciplining; addressing complaints from and about department heads. B. Responsible for the management of the County Administrator's Office and supervision of County Administrator's Office employees. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 9. Qualification Requirements. A. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. B. The following education and experience are required for this position: Bachelor's Degree with emphasis in public or business administration, Master's Degree is preferred; minimum of ten years experience in business, industry or government at a responsible management level; minimum of five years experience in management in a unionized work environment; administrative experience with labor relations, finance, and equal employment opportunity practices and principles; or an equivalent combination of education and experience. C. Additional requirements: establishment of residency in St. Croix County within the first year of appointment and maintaining residency in the County for the duration of the appointment as County Administrator; possession of or the ability to obtain a Wisconsin driver's license within the first year of appointment. Y 1