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HomeMy WebLinkAboutResolution 2011 (24) RESOLUTION TO HIRE SEASONAL EMPLOYEES UW- EXTENSION OFFICE Resolution No. J A 4 1 0 St. Croix County, Wisconsin WHEREAS, on October 5, 2010, the St. Croix County Board of Supervisors adopted a resolution requiring any position in which a vacancy occurs to be reviewed by the parent committee, the Administration Committee and the County Board prior to refilling; and WHEREAS, UW- Extension Office seasonal employees were approved in the 2011 budget by the County Board on October 26, 2010; and WHEREAS, the Administration Committee deems these seasonal employees to be covered by the vacant position review policy; and WHEREAS, the Community Development Committee is the parent committee for the UW- Extension Office; and WHEREAS, the Community Development Committee has reviewed the need for seasonal employees and determined they are necessary and there are no viable alternatives , and therefore recommends that seasonal employee positions be filled in the UW- Extension Office; and WHEREAS, the Administration Committee has reviewed the need for UW- Extension seasonal employees and agrees with the conclusion of the Community Development Committee and recommends the seasonal employee positions be filled; and WHEREAS, the County Board has reviewed the need for seasonal employee positions and agrees with the conclusions of the Community Development Committee and Administration Committee that the seasonal employee positions should be filled. THEREFORE, be it resolved by the St. Croix County Board of Supervisors that the seasonal employee positions in the UW- Extension Office be filled. Offered by the Administration Committee YES NO ABSTAIN ABSENT SUPERVISOR SIGNATURE ® ❑ ❑ ❑ Ryan Sicard ❑ ❑ ❑ ® Esther Wentz ❑ ❑ ❑ ❑ vacant ! ® ❑ ❑ ❑ Lorin Sather Sharon Norton- ? 1, ® ❑ ❑ ❑ Bauman ® ❑ ❑ ❑ 1 ' , Buck Malick L ® ❑ ❑ ❑ Daryl Standafer This Resolution was adopted by the St. Croix County Board Reviewed as to form on �'� - 3 of Supervisors on L- yflczrc .4 ,r; [( Greg Tir4inerman, Corporation Counsel Cindy Campbel , County Clerk STATE OF WISCONSIN COUNTY OF ST. CROIX I, Cindy Campbell, St. Croix County Clerk, DO HEREBY CERTIFY that the forrAgoing i a true and cgrrect co py of adopted by the County Boa d of Supervisors at tr meeting helC Q (� /1 ��� Cindy — Ca - m — pVell, St. Cmix6t,ounty Cle k Position Justification Position Title: Summer Fair /Office Assistant FTE: 3 month seasonal Qune — ' August) 1. What has been the recent annual and monthly trend of work performed by the position? Below are the duties listed in the position description: County Fair /Office Assistant Responsibilities Develop Promotional Youth Tent Activities Type County Fair Show Catalogs Input County Fair Entries and Judging Results Recruit County Fair Helpers Coordinate State Fair Entries St. Croix County Fair Activities Assist with Organization and Management of Daily judging and events Responsibilities may include: • Farm City Day 4 -H Promotional Booth and organizational help • Family Living Programming help as needed • Agricultural Programming help as needed • Other office help as needed Without this position it would be impossible for the extension office to handle county fair entries Qunior Fair -5888, Open Class -4057, and Sr. Citizens -139), judging results, coordinate volunteer helpers, help manage county fair, and enter youth for state fair. 2. Who fills in for the position during absences for PTO? This is seasonal staff so there is no PTO or other benefits offered. The work would not get done without this position being filled: no entries could be taken for the county fair and no judging results. 3. What will be the impact to the public of a delay in filling the position? If this position is not filled, most of the programs will not be offered. It would cause many challenges at the county fair since the fair assistant helps with entry management, set up, judging and management of the county fair. 4. How much is the net savings for each month the position is unfilled? This position is offered currently at $290 /week ($3,480 /summer). Reimbursement for official job travel, meals, etc. will be given according to county policy. t � t y r Position Justification Position Title: Summer 4 -H Assistant FTE: 3 month seasonal Qune — August 1. What has been the recent annual and monthly trend of work performed by the position? Below are the duties listed in the position description 4 -H Summer Assistant Camp Counselor Training St. Croix County Fair Chaperone Summer 4 -H Camp Assist with preparations for county fair including Develop Promotional Youth Tent Coordinate Clothing projects- workshop Activities & revue Coordinate and Chaperone WI Tour Assist with Foods Fair Cloverbud Explorer Fun Day Recruit County Fair Helpers Assist with 4 -H Gateway Academies Additional Responsibilities include: • State 4 -H Youth Conference Orientation • Tractor Driving Contest • Dairy Fitting and Showing Clinic • Farm City Day 4 -H Promotional Booth and organizational help • Family Living Programming help as needed Agricultural Progra help as needed Without this position it would be difficult or impossible to offer these programs 2. Who fills in for the position during absences for PTO? This is seasonal staff so there is no PTO or other benefits offered. The work would not get done without this position being filled, which means fewer opportunities for youth in the summer. 3. What will be the impact to the public of a delay in filling the position? If this position is not filled, most of the programs will not be offered. If programs are offered they will be with reduced opportunities. In the case of 4 -H camp, we may need to take less youth or increase costs due to not enough adult staff and chaperone coverage with out this summer employee. It would also cause more challenges at the county fair since the 4 -H assistant helps with set up, judging and management of the county fair. 4. How much is the net savings for each month the position is unfilled? This position is offered currently at $290 /week ($3,480/ summer). Reimbursement for official job travel, meals, etc. will be given according to county policy.