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HomeMy WebLinkAboutCounty Board 09-11-1984AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS SEPTEMBER 11, 1984 - 9:00 a.m. Courthouse - Hudson Compiled by Chairman Norman E. Anderson CALL TO ORDER: Chairman Anderson INVOCATION: Pastor Timothy J. Wengert, Cross Lutheran Church, Roberts PLEDGE OF ALLEGIANCE TO THE FLAG: ROLL CALL: CONSIDERATION OF MINUTES OF PREVIOUS SESSION ANNOUNCEMENTS: //Reading of Rule 20- Debate, and Rule 22-Address the Board Notice of meeting - published as prescribed in media of County 31" Welcome to all guests and the press Date of next session: October 16, 1984 at 9:00 a.m.(Preliminary budget review) Announcements: /6. Appointments: OLD AND UNFINISHED BUSINESS (includes consideration and action on second reading 7re olutions and ordinances) Res. regarding prohibiting smoking during County Board sessions �2', Res. supporting Independence of County Aging Program Ordinance recommending approval for rezonement to Commercial from Ag-Residential (Norton - Town of Somerset) Ordinance recommending approval for rezonement to Commercial from Ag-Residential (Winzer - Town of Warren) Update on County Board and Committee Rules and Regulations (General Services) Solid Waste Advisory Committee and Solid Waste Study Committee reports Budget Planning for 1985 (Finance Committee) Possible reconsideration of Res. 27(84; EMERGENCY RESOLUTIONS: Iw*re: new position requests L.' Resolution regarding labor settlement - Social Services - Local 576-A, AFSCME NEW BUSINESS: Review of new positions andsalary adjustment requests (Personnel Committee) Law Enforcement Merger Report ax Deeds Discussion of County Financial Reports 11 Fair grounds improvements Fist Reading of Resolutions o ittee and Board Reports lyarmland Preservation Applications ✓Mileage and Per Diem report Correspondence Announcements Adjournment *The Board may consider a motion to enter closed session under WI Statute 19.85(1), c & f to review personnel matters. Board to reconvene in open session following closed session, (The above agenda is not necessarily in order of presentation) ST. CROIX COUNTY BOARD OF SUPERVISORS Regular Session Tuesday, September 11, 1984 County Board of Supervisors called to order by Chairman Anderson. Invocation given by Pastor Timothy Wengert, Cross Lutheran Church, Roberts. Pledge of Allegiance to the American Flag by all present. Roll Call by County Clerk: 30 present, 1 absent. Consideration of the minutes of the August Session. Motion by Supr. Lowe, 2nd by Supr. R. Peterson to approve as mailed. Motion carried. ANNOUNCEMENTS & APPOINTNENTS County Clerk Berke read Rules 20 and 22, respectfully. Notice of the session has been published in the media of the county as prescribed by statute. Chairman Anderson referred to item #8 on the agenda, and indicated that the Board may move into closed session per Staute 19.850 ), c & f regarding personnel matters. Welcome to all guests and representatives of the press. Announcement of the next Regular Session to be held on October 16, 1984 at 9:00 a.m. at the Courthouse. Chairman Anderson announced that the Planning, Zoning and Parks Committee will meet this date at noon in the Courthouse. He reported that there will be an Open House and dedication at the new Pepin County Courthouse in Durand on Sept. 16. Vice Chairman Meinke reported that there will be an Open House at the Highway Dept. in Hammond on September 22. Supr. Geise also reported that on Sept. 22, there will be airplane tours over the county watershed areas, departing from the New Richmond Airport. Chairman Anderson appointed the following committee representatives to the Jail Study Committee: S. Peterson, Finance; Hop and Lowe, Special Building; and, Speer and Plourde, Public Protection. Motion by Supr. Brown, 2nd by Supr. Draxler to approve. Motion carried. OLD BUSINESS RESOLUTIONS & ORDINANCES RESOLUTION 36(84): Prohibiting Smoking During County Board Meetings. Motion by Supr. O'Connell, 2nd by Supr. Day to place on the floor for adoption. Discussion. Supr. O'Connell reported that the Health Committee recommended following the state guidelines (SB 80, ACT 211), and therefore implementing a non-smoking policy. Motion by Supr. Timmerman, .2nd by Supr. Day to amend to include the non-smoking resolution in all county committee meetings. Discussion. Motion defeated. Roll Call on proposed resolution: 16 yes, 14 no. Motion carried, and resolution adopted. RESOLUTION 37(84): to Recommend Maintaining the Independent Status of the County Offices on Aging. Motion by Supr. Evjen, 2nd by Supr. Heebink to approve. Discussion. Supr. Evjen explained to the Board that the Council on Aging wished to remain an independent agency. Mr. Heiting, Hudson, expressed that independently the agency is performing very satisfactorily, and that St. Croix County has one of the best functioning aging programs in the state. There has also been a proposal to put all human service agencies under one department. Supr. R. Peterson indicated that he did not recommend this for Social Services since programs are currently being implemented successfully. Motion carried to adopt the resolution. ORDINANCE #103(84): Recommending Approval for Rezonement of Land to Commercial from Ag-Residential. Pertains to petition of Norton, Town of Somerset. Motion by Supr. George, 2nd by Supr. Best to approve. Motion carried. Ordinance: to Recommend Approval for Rezonement of Land to Commercial from Ag-Residential. Pertains to petition of Winzer, Town of Warren. Motion by Supr. George, 2nd by Supr. Kelly to adopt. Discussion. Supr. George indicated that the land use will be for a covenient-type store; however, he intends to purchase an adjacent parcel of land, which will require a second hearing. Motion by Supr. Lowe, 2nd by Supr. Timmerman to table this matter, and consider the two parcels of land as one parcel when the second purchase has been made. Motion carried. Revision of County Board Rules and Regulations: Chrm. of General -------- -- ----- --— Services, Supr. Speer pres—en—ted--- the --- committee's recommendations regarding changes for consideration by the Board. Regarding Per Diem, to delete "less than one-half a day: no per diem." To delete paragraph referring to specific hours of attendance to committee meetings. Motion by Supr. Stephens, 2nd by Supr. Sias to add to c. full day: $40.00, "any committee meeting over four hours shall constitute a full day.11 Motion carried. Regarding Mileage, in sections 1,2 and 3, add "mileage rate shall be paid per state guidelines." Motion by Supr. Brown, 2nd by Supr. Hop to approve. Motion carried. Regarding Meals, to add "St. Croix County shall be compensated at the same rate as state guidelines." Currently the following rates are in effect: breakfast, $4.25; lunch, $5.25; and, dinner, $11.00. To also add "the total meal allowance for one day is $20.50, to be used for desired number of meals in a day, but not to exceed that amount.11 Regarding Lodging, add "lodging rate shall be paid per state guidelines." Currently, the rate is $36.00 per night. Receipts for both meals, and lodging are required. Insert Res. 42(83) at the end of "lodging." Regarding Elec— ted Committees, add 91 #5. Public Protection: Five --------------- Supervisors.,, Under Appointed Committees:, Personnel, change to Six Supervisors, and delete 1 ex officio from Finance Committee. Delete Public Protection from the Appointed Committees. Change Civil Defense to "Emergency County Government." Change Emergency Services Committee to "Emergency Medical Services Committee." Add "User Board, eight members," as a new committee under Appointed Committees. Chairman Anderson adjourned for morning recess. Revision of Rules of Standing & Elective Committees: Meeting called to order following recess,— Regarding Finance Committee, add "and the County Clerk" regarding the duty of the committee in paragraph two. Delete "in conjunction with the Personnel Committee" in paragraph regarding review and approval of requests for new positions, etc. For clarification to the Building Committee, add "will handle all matters relating to leases of County Property or leases of property for County purposes not specifically in charge of by other Committees or Officials, and shall be taken to the Special Building Committee." Under responsibilities of Special Building Committee, add "and to address any building matters as requested by the Finance Committee." Change Office of the Purchasing Agent to "office of the County Clerk," regarding bids let by the committee. Regarding Personnel Committee, the number of committee members shall be changed to Six. Regarding a member of the Finance Committee, selected by that committee, shall continue to read "shall be a voting member as the sixth member." 2 Referring to the suspervisory responsibilities of the Personnel Office, the switchboard operation shall be included. Add as #7. "The Personnel Committee shall serve as the Affirmative Action Committee." Regarding Social Services Committee, add to Five members (elected), "or appointed at the option of the County Board." Referring to Public Protection Committee, delete #4, regarding Emergency Services Committee. Add to Comprehensive Planning, Zoning and Parks Committee, "#7. This committee will also coordinate with Regional Planning." Regarding Zoning Adjustment Board, add to duties and responsibilities, "This committee also acts upon various requests." Civil Defense and Emergency Government Committee, shall be named "Emer- gency County Government." Discussion regarding change in number of members from the County Board. Motion by Supr. Brown, 2nd by Supr. Dull to remain as three members. Motion carried. Regarding Affirmative Action, add "This will be a Personnel Committee Responsibility," in place of Organization. Add to the end of the document all ad hoc committees, and functions. Motion by Supr. Lowe, 2nd by Supr. Sias to adopt all revisions as discussed. Roll Call: 30 yes, 0 no. Motion carried. The County Board office will make all changes and issue revised copies. Chairman adjourned the session for lunch recess until 1:15 p.m. Session Reconvened, OLD BUSINESS NEW BUSINESS, (Closed Session) Session called to order by Chairman Anderson following noon recess. Roll Call: 30 present, 1 absent. RESOLUTION 38(84): Approving St. Croix County Social Services Employees Local 576-A AFSCME Contract Agreement. Motion by Supr. Garske, 2nd by Supr. Sias to adopt. Discussion. Roll Call vote: 25 yes, 0 no. Motion carried, and Resolution adopted. Sheriff Burke discussed the Law Enforcement Merger Report. He gave a favorable report regarding the new structure. He will present a factual report at a later date to the Board. County Clerk Berke referred tax deeds to the Board: Reilly and Secker, Town of Spring- field; Anderson, Town and Village of Cylon; Haskins and Montbriand, Village of Somerset; Wilson, Town of Star Prairie; and, Halverson, Town of Star Prairie. Motion by Stephens, 2nd by Supr. S. Peterson to proceed with the next phase of the tax deed process. Motion carried. Finance Director Steel presented a lengthy discussion regarding the monthly trial balance. Questions were addressed. He indicated that progress is being made with transferring all the financial information to the computer system, and that the Clerk's office will be issuing and more comprehensive report to the Board and the departments within the next few months. Solid Waste Advisory Report: Supr. Bailey requested information ----- ----- ------- regarding the flow of decisions from the advisory committee, and who has authority to report their recommendations to the Board. Chairman of the Solid Waste Study Committee George indicated that the Advisory Committee will present their recommendations to the Planning Committee, which in turn will present these recommendations to the County Board. He also reported that the final report regarding the feasibility study will be available for distribution within the next two weeks. Polk and Pierce Counties will advise St. Croix County by October 20, of their intention to combine the incinerator project with St. Croix, or to remain independent. The Clerk read a letter from Attorney Drill, New Richmond, requesting copies of any studies being conducted by the county regarding waste incineration. He is representing Natural Gas, Inc. of New Richmond. Chairman Anderson referred the letter to the Planning Committee. He also asked the District Attorney to attend all the meetings regarding Solid Waste, as the legal counsel 3 representative. Chairman Anderson requested that the Board go into closed session per WI Statute 19.85(1), c & f regarding personnel matters. Motion by Supr. Garske, 2nd by Supr. Peterson to go into closed session. Roll Call: 30 yes, 0 no. Motion carried. The press and others were excused from the room. Motion by Supr. George, 2nd by Supr. Best to authorize the Personnel Committee to seek out consulting firms to do a job evaluation and wage compensation study of the non —represented employees, and bring this back to the Board. Motion carried. Motion by Supr. Sias, 2nd by Supr. Speer to adopt the proposal from the Personnel Committee regarding 1985 wage adjustments, new positions and across the board increases. Roll Call vote: 30 yes, 0 no. Motion carried. Motion by Supr. Brown, 2nd by Supr. Giese to move out of closed session. Motion caried. Meeting recessed. RESOLUTION 39(84): Rescinding Resolution #27(84) and Establishing Policy for New Positions in the 1985-86 Budget Year. Motion by Supr. Stephens, 2nd by Supr. S. Peterson to adopt. Motion carried. The Clerk updated the press regarding all motions made during the closed session. First Reading Resolution: Authorizing Register of Deeds to enter into a Contract with Abstract, Inc. Chairman Anderson referred to Finance for further study. Committee Reports: Supr. Nelson, Chrm. of Unified Board gave the following report. He referred to the recent correspondence from CAM regarding the current status of building projects at the Health Center. The Demolition of the 1897 Building has been completed. The air tempering system for the 1982 Building has been completed, as well as the steam line to the laundry. Air conditioning units in the 1982 building are functional. Roof maintenance and repair to the 1974 building has been completed. He discussed the proposal to remodel the chemical dependency house. Special Building to review this matter, and report to the Board. This must be per bid requests, since the estimated cost is proposed to be approximately $20,000. He also indicated that the Department of Corrections has proposed that they lease the farm from the county for their use. This is being considered after review of a proposal from the state. Motion by General Services Committee Chrm. Speer, 2nd by Supr. Brown requesting that the District Attorney draft a resolution for consideration of a county administrator position. Motion carried. Per Diem Report. County Board of Supervisors —Total Amount paid: $7,841.68; Highway Committee —Total Amount paid: $701.20; Unified Board —Total Amount paid: $1,461.60. Motion by Supr. Sias, 2nd by Supr. Lowe to approve. Motion carried. The Clerk reported that there were no Farmland Preservation applications to review this month. Correspondence was read by the County Clerk. Placed on file is a letter from Administrator Hemersbach of the Dept. of Administration regarding St. Croix County's emergency preparedness. He commended the County warning program. Motion by Supr. Sias, 2nd by Supr. Lowe to adjourn. Motion carried. Norman E. Anderson, Chairman St. Croix County Board Respectfully submitted, Jill Ann Berke St. Croix County Clerk 4