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HomeMy WebLinkAboutCounty Board 10-11-1988AGEf\DA ST. K]ROlX ODKIATY EOAf?D OF S0PBFIyI s0RS [)ufobar |/, 19U8 9:00 A.M. Courthouse Hudson Compiled by Chairman Norman E. Anderson CALL TO[RDER INVOCATION. Phyllis Chopin, Hammond PLEDGE OF A-LBGIAI\CE TO TI-E FLAG ROLL CALL C014SI[M\TXON OF &dlWYFES 0E- PREVIOUS SESSION Adoption of Agenda ,frS: Reading of Rule 20, Debate; Rule 22, Addressing the Board Dote of next Session: October 35, 1988 A1:3P0lN}M�J\T[S: OLD AID [JI\FINISHB0 BUSINESS ( Inc }odexoonoiderotion and act ion on Second Read incRosoIofions ond Orc JJ nonumm\ ~ Ordinance Anonding 5t. Croix County Zoning Ordinance ' Resolution adding to County Trunk System �3. Government Center Report, reference to architectural firms - Finance Cunmni(tem ��. 1989 PRELIMINARY BUDGET REVIEW -Finance Cornnittce 9;30 A.M. New Position Requests -Personnel CunTnitfee 3. Hoy Study Wage Evaluation Repori 1~- Motion to oei! County Nursing Home-O Motion[ounty Farm Study Report 1:30 P,1\4. /y� VVuate Management Report 3:00 P.M. (Closed Session per 0/| Statute 15.85 (l)(g) to discuss iago| upproouh in relation to contested ouuo hearing on air quality permit for vvoofe to energy foci \ity and potent io| ||tigot ion), und reconvene into OPEN SE'SS|ON 10. Rules & Regulations NE-W BUSlNESS | . Special Recognition to [}iI I Heiting,Seniur Citizen Award 9:15 a.m. � 2^ Fair Brd & Highway CorTrn-Boi |ding Prop000|, 5upr. Jacobson & Hop ]. Request for out-of-utote travel FlQSl[ RE4D{NS OF RESOLUTIONS & GRDlNuJ\��ES (. Flenu|otiun regarding County Aid Construction and Maintenance During Colander Year 1989 2. Rcouiution regarding County Aid Bridge Construct ion under Section 81.38 of the Statutes, County of 3t. Croix 3. Ordinance outhorizing Use of Ci-tat ions [or Ord inonce Violations 4. Resolution designating County Depository for 1989 5. -Rmum!ution regarding Personui Property Charge Backs 6. Resolution regarding I||cgo} Taxes 7. Resolution regarding Cancellation of Checks U- Resolution regarding Adoption of 1989 St. Croix County Budget Conn)iftem & [3nord Reports Farmland Preservation Applications Mileage & Per Dicrn Report Correspondence Announcements (THE ABOVE AGENDA IS NOT NECESSARILY IN Of-U)FR ()F PRESENTATION) Regular Session 9:00 a.m. Tuesday October II, 1988 County Board of Supervisors called to order by Chairman Anderson. Invocation by Phyl I is Chapin, County Clerk's office. Pledge of Allegiance to the Anerican Flag by all present. Roll Call by County Clerk: 29 present, 2 absent (excused). Consideration of the minutes of the September Session. Motion by Supr. R. Peterson, 2nd by Supr. Nelson to accept with the following corrections: reference committee reports, report of Emergency Medical Services rather than Emergency Government; reference Government Center/Jail Study Report, committee recommended report, rather than accepted report. Motion carried. Chairman Anderson announced that the session has been published in the media of the county, and welcomed al I guests and members of the press. Next session to be October 25, which wi I I be the public hearing of the 1989 budget. Motion by Supr. O'Brien, 2nd by Supr. Stephens to approve the agenda, with amendment to strike "Motion to Se I I County Nurs ing Home," from the agenda. Discussion. Roll Call vote: 12 yes, 16 no. Motion defeated. Motion by Supr. Speer, 2nd by Supr. Bailey to adopt the agenda as presented. Motion carried. Rules #20 and #21 read by County Clerk, regarding the proper manner to address the Board. Special Recognition: Chairman Anderson presented a Special Commendation award to Hudson resident, Bill Heiting. The special recognition was in conjunction with the County Fair's "Ten Most Admired Senior Citizens for 1988," award. Anderson also noted that Heiting recently received the statewide award for service from the Wisconsin Aging Coalititon. Applause from the members. District Attorney Lundell asked for the county's endorsement for the "St. Croix County Stop Drugs Fund," which was created to purchase advanced drug surveillance equipment for use by all law enforcement agencies in the county. Contributions are to be sent to the attention of the District Attorney's office. Motion by Supr. Dorsey, 2nd by Supr. Grant to endorse the program. Motion carried. OLD & UNFINISHED BUSINESS, NEW BUSINESS ORDINANCE #217(88): amending St. Croix County Zoning Ordinance. Motion by Supr. Dorsey, 2nd by Supr. Stephens to adopt. Explanation of proposed ordinance presented by Supr. Dorsey and former Board Supervisor R. Pierson. Motion carried. ... PRELIMINARY BUDGET REVIEM Introduction of budget process by Finance Corrmittee Chair S. Peterson, and presentation by Finance Director Jim Steel. After review of all budgets, committee tentatively approved amount of $11,980,552. After addition of $250,000 for the contigent fund, and a deduction of $4,842,338 for general revenues and surplus funds, the preliminary proposed levy totalled: $7,388,214. This represents a mi I I rate of .00540, with a percentage increase of 4.05 over 1988. Detail of budgets available in the County Clerk's office. Actual proposed budgets presented by Steel, noting that the committee reduced the overall human services programs by $100,000. Questions addressed. Motion by Supr. Speer, 2nd by Supr. Stephens to restore $35,000 to the Sheriff's budget for a new water patrol boat and accessories. Discussion. Letter read by County Clerk from MN -WI Boundary Area Commission, which encouraged the county to endorse the continuation of water patrol on the St. Croix River. Supr. Swenby supported the position that the monies for water patrol should come from DI\R, City of Hudson and other non -county entities. County Recreational Officer Dave Johnson presented the board with statistical information, noting that approximately $5,000 was collected in revenues from water patrol in 1988; arrests numbered 81, with 226 warnings. Supr. Cox noted that the DNR is currently assisting with the boat dragging operation in Washington and St. Croix Counties. Motion by Supr. Stephens, 2nd by Supr. O'Brien to amend the motion to also add $10,500 for personnel and supplies. Discussion. Motion to amend withdrawn. Roll Call vote: 19 yes, 10 no. Motion carried. Recess. Continuation of budget review. Question by Supr. Caflisch regarding the need for a new pick-up truck in the County Parks budget. Motion by Supr. Dorsey, 2nd by Supr. Nelson to restore monies for repair of the county -owned Park Manager's home. Discussion. Finance Com ittee maintained funds for house roof ing, but cut funds for house s iding. Letter read by County Clerk from DNR Community Services Specialist VanderVoort, corrmending the County Park staff for the degree of excellence in park maintenance at Glen Hills. Motion withdrawn. Dorsey indicated that the house siding should have priority this upcoming year, and that a new vehicle is secondary. Level of funding to remain at $17,000, with line item adjustment to be made. Supr. Caflisch requested information regarding procedure for acquiring copiers in the county. County Clerk Berke explained the justification and basis for these acquisitions, with reference to an extensive study of copy use in 1985. Also question directed to Supr. Evjen regarding request for purchase of extensive computer equipment. Reference made to office automation study, and the plan to implement recommendation over a two-year period. Regarding jail budget, motion by Supr. Speer, 2nd by Supr. Stephens to restore $2400 in this budget for two surveillance cameras. Roll Call vote: 27 yes, 2 no. Motion carried. Discussion regarding Pine Lake Park. New position requests: Personnel Committee Chair Draxler presented new and upgraded position requests as approved by committee. Total proposed personnel costs to be $183,000. Motion by Supr. Draxler, 2nd by Supr. Speer to approve upgrading of Second Deputy County Treasurer position, from permanent parttime to permanent fulltime. Discussion regarding consideration for 40-hour workweek vs. 35-hour workweek, in reference to the personnel requests. Personnel Director Kathan asked to address this issue in relation to overall cost savings and impact of productivity. Departments to be polled during noon recess to provide members with additional criteria for forming opinion. Notation that many employees do currently work a 40- hour workweek. Chairman recessed for lunch at 12:05. F OLD & UNFINISHED BUSINESS, NEW BUSINESS (Continued) to i nc rude pre l imF nary ud gd et review Chairman called meeting to order following recess. Roll Call: 29 present, 2 absent. Continuation of new position requests, in conjunction 1989 budget review. Regarding 40 hour workweek consideration, Kathan reported that in a short -notice polling of county offices, the larger offices could justify the increase, but that smaller offices did not seem to justify. Motion by Supr. Stephens, 2nd by Supr. R. Peterson to continue to operate a 35-hour workweek unless a change would be in the best interest of the county. Discussion. AFSCME representative Jim Ellingson commented that the 40-hour workweek was formerly prescribed for the social services bargaining unit, and that negotiations were to include this point. Motion carried. Original motion to approve County Treasurer position withdrawn, since out of order. Motion by Supr. Stephens, 2nd by Supr. Garske to approve upgrading of Second Deputy County Treasurer, from permanent parttime to permanent fulltime, in amount of $2,300; projected rate to be $17,339. Roll Call vote: 28 yes, I no. Motion carried. Motion by Supr. Draxler, 2nd by Supr. Willink to approve the position of Land Conservation Technician (Farmland Preservation Program), with change in status of temporary fulltime to permanent fulltime, with zero cost to county due to federal government grant; stipulation that position will be eliminated if funding receipts are lessened or eliminated; projected rate to be $24,487. Roll Call vote: 27 yes, 2 no. Motion carried. Motion by Supr. Draxler, 2nd by of Child Support Specialist, fulltime status; no county costs be $22,282. Roll ca I I vote: 28 Supr. Speer to approve position as new position in permanent involved, and projected rate to yes, I no. Motion by Supr. Drax I er, 2nd by Supr. Bradley to approve change in status of Assistant Zoning Administrator from permanent half- time to ermanent fulltime, in amount of $13,081, with projected rate of M,162; and Emergency Government Director from permanent half-time to permanent fulltime with supplemental support in the Emergency Government office as Secretary/SARA Coordinator in permanent parttime status (as needed), at preliminary cost of $15,979, and total projected costs of $38,411. Discussion regarding SARA program, and increase in requests. Chairman Anderson indicated that there are potential revenues. Roll Call vote: 22 yes, 7 no. Motion by Supr. Speer, 2nd by Supr. Stephens to approve two new permanent, fulltime Deputy, Primary Service positions in the Sheriff's Department, at cost of $63,842, with projected cost of $63,842. Discussion. Supr. Stephens indicated that overtime portion of budget would be reduced with new positions. Public Protection Committee Chair Speer referred to 1976 study from the Dept. of Corrections, which recommended additional personnel at that time. Roll call vote: 17 yes, 12 no. Motion carried. Motion by Supr. Stephens, 2nd by Supr. Speer to approve new permanent fulltime position of Jailer in the Sheriff's Department, at cost of $27,168. Discussion. Roll call vote: 18 yes, 10 no. Motion carried. Motion by Supr. Stephens, 2nd by Supr. Bradley to approve the new permanent, fulltime position of Investigator in the Sheriff's Department, at a cost of $36,266. Discussion. Rol I cal I vote: 21 yes, 7 no. Motion carried. Motion by Supr. Stephens, 2nd by Supr. Speer to approve the new permanent fulltime position of Jail Clerk in the Sheriff's Department, at the cost of $18,895. Discussion. Roll call vote: 3 15 yes, 13 no. Motion carried. Motion by Supr. Barker, 2nd by Supr. Sumner to approve the position of Bookkeeper in the Council on Aging office, changing status from temporary parttime to permanent fulltime (35-hour workweek); one-half to be funded by federal monies, with cost of $4,610 over current temporary parttime position, and projected cost of $17,339. Roll call vote: 25 yes, 3 no. Motion carried. County Farm Study Report: study directed by Chairman from previous session �to evaluate current value of county -owned farm. W1TC Regional Administrator Marilyn McCarty addressed the board regarding the use of - the county farm for WITC students. Ag Dept. Supr. Gary Mokrdenhauer, and Dairy Herd Instructor Gary Dado referred to specific uses of the faci I i ty by students, as presented formerly during the June session. Questions addressed. Farm Study Chair Du I I reported for the study committee, noting that various options were considered, with a recommendation to postpone any action for two years. Supr. Stephens asked for a comprehensive report later this year. Supr. Sumner asked for consideration to place the county farm under the University Extension Committee. Motion by Supr. Draxler, 2nd by Supr. Hop to adopt the recommendation as presented. Motion carried. Further consideration on budget. Motion by Supr. S. Peterson, 2nd by Supr. O'Conne I 1 to restore $ 1 00,000 to the Human Service budgets, which was reduced by Finance Committee. Discussion. Motion by Supr. Stephens, 2nd by Supr. Nelson to table until after recess. Motion carried to table. Hay Study Report: Personnel Committee Chair Draxler asked Per sonne T Director Kathan to make presentation. Reference to item of closed session with regard to solid waste matters by Chairman Anderson; closed portion deleted from the agenda. Kathan referred to the Hay Study as a systematic approach to wage administration for professional non -represented employees. Internal equity and external equity factors utilized in comprehensive study, as assisted by Al Bunnett of Hay Associates. Local evaluation team, comprised of Finance Director, HS Director, Highway Con-missioner, Personnel Director and county labor negotiator representative, provide evalation of non-dept. head staff. Dept. Heads evaluated by Hay Associate. Pay grades with salary figures established by Hay representative, with reference to information received from those affected professional staff. Wage classification plan is based on objective standards, therefore in compliance with labor laws. Budgets for 1989 included proposed salary upgrades per the Hay Study. Proposed increases affect 35-40 employees, in the amount of approx imate l y $73,000. Steps "G" and "I-1" are proposed over a two-year period, commencing I/I/89. Supr. Stephens commented on reporting method, as well as appeal process, which he regarded as poor. He encouraged County Board representation. Further discussion. Supr. Caflisch maintained that there must be "maximum" within each pay grade level. Issue of "compression" also addressed, in relation to supervisor/subordinate pay scale; also issue of union vs. non -union comparisons in 19-county area. Supr. Stephens asked that businesses within the county be included within the comparables. Kathan indicated that this has not been past practice, and that the county's professional staff receive competitive, but not greater than private industry standards. Question by Supervisors Stephens and Bradley regarding a specific department head's request for wage adjustment, with no response since request was made in February. Kathan indicated that matter has been followed up with phone calls, but with no response from Hay Associate to date. With respect to 1989 budgets, Finance Conrnittee Chair S. Peterson asked that the board take a position on the proposed step increases. 4 Motion introduced by Supr. Stephens to move to freeze portion of proposed plan. No second, and motion died. Former Labor Negotiator Tom Koop, speaking as a private citizen, encouraged continuation of the Hay evaluation tool, noting that a mechanism to pay extra compensation for good work performance should also be considered. Motion by Supr. Cof I i sch, 2nd by Supr. Stephens that commencing January 1, 1989 to spread the proposed two year increase plan over a four year period (Steps G,H,I,J), i.e. a quarter of the proposed increase in each of the respective years of 1989, 1990, 1991 and 1992. Roll Call vote: 28 yes, 0 no. Motion carried. Motion to restore $100,000 to the human service budgets taken off the table. Roll call vote: 11 yes, 16 no. Motion defeated. Motion to sell County Nursing Home: Supr. Bailey referred to correspondence from Labor Negotiator Steve Weld, stating that both the union and the county had put forth their best effort to reduce the cost of running the nursing home. Due to restraints placed by the union, the Personnel Committee rejected the offer. Motion by Supr. Bailey, 2nd by Supr. Barker that the 1982 portion of the county -owned nursing home located on the St. Croix Health Center premises, together with the mental health transitional house, parking lot, and sufficient surrounding land be sold with the following applicable conditions: 1) the Human Services Board and the Finance, Budget, Building and Bond Committee shall proceed to advertise for potential buyers in an attempt to effect the sale without using the services of a professional realtor. If such efforts fail or prove to be impractical, the County Board may approve the engaging of a professional realtor to assist in the sale, and 2) the County Board must give f i na I approval to any proposed sale. Discussion. Human Services Chair O'Connell indicated that the matter of selling the nursing home had been weighed over the past several years; further, there is a critical shortage of nursing staff, which potentially could cause serious problems. He recommended sale of the nursing home. Supr. Stephens advised that the timing to se I I is wrong. Motion by Supr. Giese, 2nd by Supr. Stephens to table motion. Roll call vote: 10 yes, 18 no. Motion to table defeated. Finance Director Steel indicated that a determination on the status of the home should be definitive, since it is an unfair position for the nursing home administration and employees. Roll call vote on motion to sell: 18 yes, 10 no. Motion carried. Chairman Anderson excused, and meeting presided over by Vice - Chairman Meinke. RESOLUTION #23(88): adding to County Trunk System. Motion by Supr. Meinke, 2nd by Supr. Giese to adopt. Discussion. Motion carried. Government Center Report: County Planning Director Thompson inaicate—T—that representatives of the Government Center/Jail Study advisory committee are planning to visit existing sites, constructed by the two firms being considered as the county's architect. Finance Committee Chair S. Peterson requested that the committee's recommendation be reported during the October 25 County Board Session. Discussion. Waste Management Report: Chair WiIIink indicated that the acceptance test ng has comp I eted; al I waste is being processed that comes into the plant; there are additional municipalities remaining to come into the plant; and, there are some outside interested parties to be considered. Planning Director Thompson indicated that currently the plant is, processing an average of 66 tons per day, which is short approximately 20 tons per day. Committee to review the acceptance test results at next meeting. 5 Incinerator Plant Manager Craig Murphy reported that currently there is a continuous flow of steam to the health center facility. The air quality testing is surpassing all county and DNR guarantees. Matter of contested case hearing addressed by committee Chair Willink. According to Assistant District Attorney Greg Tinv-nerman, the case is currently pending in Madison. He projected that the case may last nine months, with rough estimate of projected legal costs at a minimum of $30-60,000. Chair Wi I link asked for the board's support to share the costs of the contested case hearing with ARR on a split percentage of 50/50. Per former County Board d i rect i on, the dec i s i on to i ncur legal fees must receive approval from the entire board. He asked for board support of the Waste Management Commi ttee's recommendation to retain outside counsel. Motion by Supr. Stephens, 2nd by Supr. O'Brien not to participate in this suit of the contested case hearing. Following unconclusive verbal response on vote, roll call taken: 12 yes, 12 no. Motion defeated. According to District Attorney, action denoted no direction either way with regard to position to hire legal counsel. Finance Director Steel reviewed the options at the present time with reference to the pending suit, and encouraged the board to particicpate in the county's defense. Discussion. Motion by Supr. Swenby, 2nd by Supr. Giese to utilize only inside legal counsel, i.e. the District Attorney and Assistant District Attorney Timmerman to protect St. Croix County's interest in the contested case hearing. Motion carried. Any expense incurred to be taken from the Solid Waste budget. Committee reports: General Services Committee Chair Garske indicated - that there will be committee recommendations presented at the October 25 session. Motion by Supr. Stephens, 2nd by Supr. Hop to approve an i ncrease f rom three to f i ve members on the Board of Adjustments. Motion carried. Requests for out-of-state travel presented by University Extension Committee Chair Dull. Motion by Supr. Dull, 2nd by Supr. Wil link to authorize travel for Agriculture Agent Lee Milligan to attend Dairy Extension Convention in Dubuque, Iowa, October 25-27. Motion carried. Motion by Supr. Dull, 2nd by Supr. S. Peterson to authorize travel for Resource Agent Jim Janke to attend Clean Sweep Program in St. Peter, MN on October 29. Motion carried. Regarding first reading resolutions, motion by Supr. T. Caflisch, 2nd by Supr. R. Peterson to waive. Motion carried. Per Diem Report: County Board of Supervisors, total amount paid for September- ,790.16 (expenses incurred by September 30 in the County Clerk's office for audit, not to exceed payment for expenses incurred beyond 90 days, per County Board rule). Motion by Supr. Hop, 2nd by Supr. Stephens to approve. Motion carried. Correspondence: card of appreciation from the family of Dick Quinn; thank you from former Registrar in Probate, Peg Schu I l o; thank you from County Supr. George Menter; and, letter from North Hudson Village President Wallace Gregerson, expressing the v i I loge's appreciation for the recyc I i ng grant awarded by the county. Correspondence on file in the County Clerk's office. Motion by Supr. Nelson, 2nd by Supr. Draxler to adjourn. Motion carried. Meeting adjourned at 6:10 p.m. Norman E. Anderson, Chairman St. C�oix Co my Bard of Supervisors Re-§ �Vctfull su'` itted, Ji I I er Croix County Clerk N.