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HomeMy WebLinkAboutCounty Board 03-16-1993AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS March 16, 1993 9:00 A.M. Courthouse Hudson Compiled by Chairman Richard B. Peterson CALL TO ORDER INNVOCATION: Pastor Len Hoffmann, Gethsemane Lutheran Church ROLL CALL, Baldwin PLEDGE OF ALLEGIANCE TO THE FLAG "'CONSIDERATION OF MINUTES OF PREVIOUS SESSION Adoption of Agenda ANNOUNCEMENTS: mate of Next Session: April 20, 1993 t'APPOINTMENTS: Delores Loock - 2 yr• term - Baldwin/Hammond Site Larry Weisenburger - 1 yr. term - Deer Park Site REPORT OF ADMINISTRATIVEeCOORDINATOR Dalton and Lola Fouks Advisory LEGISLATIVE REPORT GOVERNMENT CENTER UPDATE I. Approval of Any Expenditures Over $50,000 2. Discussion and Possible Action on Leaving Six Sillcocks in Place 3. Resolution Approving Furnishings for Government Center OLD AND UNFINISHED BUSINESS (Consideration and action on matters tabled, postponed or referred to a committee at a previous meeting) NEW BUSINESS (Action on newly introduced motions, ordinances, resolutions, or other matters) t_1 Resolution pproving Amending Rules and By -Laws Appointing Veterans' Service Officer L2'• Resolution Approving Update of Snowmobile Ordinance "LA. Ordinance Approving onendment to St. Croix Residential Zoning Ordinance - Jim ThompsonCounty Ag. l-: Emergency Government Program Ordinance �,e• Resolution Authorizing Register of Deeds to Enter Into Contracts to Furnish Copies of Daily Recordings and Filings 7. Records Retention Ordinance Resolution Approving Sale of 10.8 A. of Bod 9. Resolution Approving Sale of County Buildings Property !1re• Resolution Approving Sale of Strip of Land on Boody Property Adjacent to Property Owners J1. Ordinance Amending Chapter 17, St. Croix County Land Use Ordinance Rezoning Land from Ag. to Ag-Residential Gary Feyereisen - Town of Troy L--.2. Ordinance Amending Chapter 17, St. Croix County Land Use ordinance Rezoning Land from Ag. to Ag-Residential Ll Salishan Partnership - Town of Troy 3• Ordinance Amending Chapter 17, St. Croix County Land Use Ordinance Rezoning Land from Ag. to Ag-Residential and Ag. to Ag.-2 Gary Cook - Town of Stanton 4• Resolution Responding to the City of New Richmond's Request Of January 11, 1993 • Amendment to Chapter 18 Subdivision Ordinance **16. Discussion and possible action to overrule Finance Committee's decision to award contract for rdra Private contractor rather than County Highway to partment Head Reports 11:15 A.M. Register of Deeds �. Register in Probate 3.t -Treasurer Land Conservation Committee and Board Reports Farmland Preservation Applications Mileage & Per Diem Report Correspondence Announcements Adjournment (THE ABOVE AGENDA IS NOT NECESSARILY IN ORDER OF PRESENTATION * Changes or Additions after the Preliminary A enda , ** Late Changes and Additions g ST. CROIX COUNTY BOARD OF SUPERVISORS Regular Session March 16, 1993 Chair Peterson called the meeting to order at 9:05 a.m. The meeting had been properly published and guests and the press were welcomed. Invocation was given by Pastor Len Hoffmann, Gethsemane Lutheran Church, Baldwin. Pledge of Allegiance was recited. Roll call: 31 present, 0 absent (Draxler and Sinclear arrived at 9:15 a.m.) Motion by Supr. Malick, 2nd by Supr. Rebhan to approve the January minutes after correcting anticipated date of move for Sheriff to June 24th. (This was later changed to July.) Motion carried. Approval of Agenda: Supr. Jacobson and Corporation Counsel Timmerman had attended an Open Meeting Law seminar sponsored by WCA. Both Jacobson and Timmerman advised the procedure suggested was to adopt the agenda and table or postpone agenda items as they were addressed. Jacobson also pointed out if a committee goes into closed session, it is proper not to reconvene to open session unless so indicated on the agenda. A brief report should be given of the closed session and any action taken. If three people from a committee discuss county business, it could be a violation of the open meeting law. Motion by Supr. Bradley, 2nd by Supr. Malick to adopt the agenda. Motion carried. Date of the next meeting is April 20, 1993. Announcements: Chair Peterson introduced Lori Meyer, Clerk of Court who took office in January. Ms. Meyer stated she is look- ing forward to meeting and working with the Board and invited them to visit the Clerk of Court office. Applause by Board. Chair Peterson noted the Board should consider meeting in Febru- ary when dates are set for 1994. When a month is skipped, the next agenda becomes quite lengthy. Appointments: Chair recommended the following appointments to the Council on Aging: Delores Loock, 2 year term, Baldwin/Ham- mond site; Larry Weisenburger, 1 yr. term, Deer Park site; and Kary Dalton and Lola Fouks as Advisory members. Motion by Supr. Hop, 2nd by Supr. Hayducsko to approve these appointments. Motion carried. Resolution 1 (93): Sale of 10.8A of Boody Property to YMCA. Motion to approve by Supr. Stephens, 2nd by Supr. Bailey to approve sale of 10.8 A. to the YMCA for $100,440 with the assur- ance the county will retain use of the access road for one and one-half years. Stephens believes the YMCA is a good facility for this area. County Planner Dave Fodroczi displayed large maps of the Boody property and said the Planning and Development Committee agreed a YMCA would be consistent with future site planning. Regarding the request for the 50 foot strip of land by adjacent land own- ers, the Planning and Development Committee recommended an ease- ment to the landowners to solve the drainage problem. The Fi- nance Committee voted to sell the 50 foot strip for fee simple. YMCA Director Tom Howland, and Board members Allen Birchel and Bob Wall indicated there would be no problem allowing access to the storage shed near the Boody house. Krizek said plans are to either move the storage shed closer to the Government Center or build a new covered storage area. Supr. Oemichen asked if the offer met the appraised value and what impact the YMCA would have on land values adjacent to the building. Krizek answered the offer meets the appraised value and Appraiser Fred Nagel said it is difficult to assess what effect the building will have on adjacent land values. A YMCA should certainly be a benefit to nearby residents and their families. Supr. Kinney expressed concern about selling before a plan is developed for the entire 99 acres. Supr. Oemichen noted he had abstained on the vote in the Planning and Development Committee because he is a member of the YMCA Camp Board. After consultation with Corporation Counsel to determine no conflict of interest, he will be voting on this resolution. Roll call vote: 31 yes, 0 no. Motion carried. YMCA representa- tives thanked the Board. Resolution #2 (93): Sale of 50 Foot Strip. Motion by Supr. Bailey, 2nd by Supr. Stephens to place on the floor. Stephens explained three land owners are having problems with drainage and have agreed to pay $2000 for a 50 foot by 280 foot which was the appraised value. Supr. Kinney reported a retention pond had been removed by the developers in order to have two more building lots. Consequently this has cost the county and homeowners for drainage problems. Supr. Dorsey said the developer is no longer in business and $2000 is a good price. Supr. Nyhagen recommended a drainage easement rather than a sale of the land. Motion by Supr. Malick, 2nd by Supr. Bailey to sell a 50 foot by 280 foot strip to Darwin Huppert, and Roy Leek for a total of $2000 with the condition no permanent structures be built and the purchasers are responsible for drainage equipment and mainte- nance. Motion to amend by Supr. Kinney, 2nd by Supr. Nyhagen by asking same price as YMCA property ($9300 per acre). Amendment defeated. Roll call vote: 29 yes, 2 no. Motion carried. Legislative Report: Representative Sheila Harsdorf reported the budget process will begin in earnest after the special elections in three Senate districts on April 6th. Harsdorf noted there will be five referenda questions and one Constitutional Amendment regarding gambling. If the Constitu- 2 tional Amendment passes, the Legislature cannot approve video poker, river boat or non Indian casino gambling. If you wish to have no more expansion of gambling, vote yes. If you wish to have more gambling, vote no. The Governor's budget proposes the State pay 40% of Court costs to counties and Harsdorf is re- searching the fiscal impact to our county. Resolution 3 (93): Confirming Election of Veterans' Service Officer. Motion by Supr. Jensch, 2nd by Supr. Becker to postpone action on this resolution until April. Jensch explained this would allow time to clear up some items that were hanging loose and re-evaluate the procedure used to hire a Veterans' Service Officer. Supr. Stephens said this is not courteous to a future county employee and any problems should have been taken care of prior to placing this resolution on the agenda. Discussion by Supervisors indicated satisfaction with the selection process and the candidate selected. Veteran Roy Mealy, New Richmond ad- dressed the problem of no input from the Veterans' clubs through- out the county. Administration Committee Chair Jacobson explained the procedure followed and that the three Veterans' Commission members were invited to sit in on the interviews. Two of them did sit in; one left at noon. Both County Board Chair Peterson and Vice Chair Jacobson attended a county meeting of American Legion Officers and communicated the process used for hiring a new Veterans' Service Officer. Leann Kellaher, New Richmond said a letter has been sent to County Board members requesting a change in the procedure in the future. Roll call vote: 3 yes, 28 no. Motion to postpone defeated. Supr. Bradley invited Ms. Kellaher to attend the Personnel Committee meeting when they review the interview policy. Motion by Supr. Jacobson, 2nd by Supr. Bailey to approve the election of Lorin Sather as the new Veterans' Service Officer. Bob Penman, who volunteers much of his time for the VFW and American Legion newsletters, stated six officers in every Veter- ans' organization is sent a newsletter updating them on events including the hiring of a new Veterans' Service Officer. Penman also commended Sather for coming here to help while the office is short handed. Motion carried to elect Lorin Sather as Veterans' Service Offi- cer. Sather thanked the Board for their approval, noted he is a resident of St. Croix County and has been the Veterans' Service Officer in Pierce County for the past seven years. He looking forward to working for St. Croix County. Applause by Board. Supr. Jacobson thanked Bob Penman for his comments and wished him well on his recovery from a heart problem. Administrative Coordinator: John Krizek reported the new moving dates to the new Government Center are June 11, 12 and 13. The Sheriff will move early in July and the 911 Center in September. Krizek distributed a sample policy on payment of per diem for 3 Board members. Supervisors are to review this and give sugges- tions to the Administration Committee. Basically this policy allows per diems for meetings that have an agenda, roll call and minutes. Krizek outlined the proposed Governor's budget and said county government should be a winner if budget items are approved. Ordinance 315 (93): Emergency Government Program Ordinance. Motion by Supr. Jacobson, 2nd by Supr. Dull to adopt. Emergency Government Director Jack Colvard said the Ordinance had not been updated since 1977. This Ordinance provides for an Emergency Government Organization to cope with emergencies resulting from enemy action and man-made and natural disasters. Emergency Government is also doing an inventory and location site of haz- ardous materials. Motion carried. Supr. Rebhan was excused at 11:15 p.m. Department Reports: Oral reports were given by County Conserva- tionist Charles Christenson, Register of Deeds Jim O'Connell and Register in Probate Ingeborg Bleier. Written summaries are on file in the County Clerk's office. Afternoon roll call: 30 present, 1 absent (Herb Rebhan, excused) Supr. Oemichen was excused at 2:30 and Supr. Sinclear at 3:00. Resolution for City of New Richmond• Supr. Radosevich commented on the three requests by City of New Richmond. The first one involving the county agreeing to not build a construction and demolition landfill would be controlled by City of New Richmond's extra territorial zoning. An escrow account could be handled elsewhere. In regard to the County paying City of New Richmond real estate taxes if the county should ever operate the incinera- tor, Radosevich said the City should tax the revenue bonds to ensure payment of this tax base. The Solid Waste Committee concluded the refinancing of ARR should be between ARR and the City of New Richmond with no county involvement. Motion by Supr. Becker, 2nd by Supr. Radosevich to table this resolution. Motion carried. A letter will be sent to City of New Richmond indicating the county's response. Solid Waste Committee Report: Solid Waste Coordinator George Hayducsko reported ARR is doing well and upgrading the facility. However, the County is having problems delivering enough waste because we are not getting out -of -county garbage. In February the county was 600 tons short of the guarantee. The tipping fees may have to be re-evaluated. Hayducsko indicated the county has not been billed correctly for service fees the past four years. There is $29,332.63 owed to St. Croix County which has not yet been resolved. This needs to be corrected because there is 16 years left on the contract. Also noted was the Dioxin test has exceeded the limits. The DNR will review this matter and direct ARR to correct the situation. 4 Ash Monofill: Supr. Rebhan discovered some of the acreage desig- nated for the ash monofill had been signed up by the former Farm Manager in the Conservation Reserve Program (CRP). If the land is taken out of CRP, payments and interest will have to be paid back. The Supreme Court has ruled that ash must be tested to determine if it is hazardous but this ruling is being appealed. Krizek suggested setting up an escrow account for future liabili- ty from hazardous ash. Four acres are needed for the ash mono - fill. Recycling: The State has approved the $100,000 grant for recy- cling. Dave Rasmussen from West Central Regional Planning has been hired part time to develop marketing programs for recycled materials. Resolution Amending Rules and By -Laws• Motion to adopt by Supr. Jacobson, 2nd by Supr. Bailey. Supr. Boche asked what the penal- ty is if the nepotism policy is now followed. Supr. Oemichen said the hiring would be void. Supr. Radosevich pointed out the nepotism policy does not address "live -ins" or "significant others." Motion by Supr. Stephens, 2nd by Supr. Krueger to post- pone action for one month to consider these issues. Motion carried. Resolution 5 (93) Amending Ordinance 24 (79)• Motion by Supr. Luckey, 2nd by Supr. Becker to adopt. Supr. Luckey stated the Ordinance needs updating and costs have increased to prosecute violaters of the Snowmobile Ordinance. This amendment increases the penalty from $50 to $500. Motion by Supr. Boche, 2nd by Supr. Hop to amend the $500 to $100. Amendment defeated. Motion by Supr. Boche, 2nd by Supr. Hop to amend the $500 to $200. Show of hands: 14 yes, 16 no. Motion defeated. Original motion carried. Ordinance Amending Aq. Residential Ordinance• Motion by Supr. Dorsey, 2nd by Supr. Cox to place on the floor. Dorsey explained the Somerset Town Board did not support a request from Gary Pulford to allow two dwellings on a parcel and the Planning and Development Committee voted to deny this rezoning. Corporation Counsel explained the Committee does not recommend amending the Ag. Residential Ordinance and to support the committee vote no. Motion carried to not amend the Ag. Residential Ordinance. Ordinance 316 (93): Records Retention Motion to approve by Supr. Stephens, 2nd by Supr. Cox. The Ordinance provides a time frame on what records to save and for how long. Corporation Counsel Timmerman reported the State plans to use this as a model ordinance. Motion carried. Resolution 6 (93): Sale of 824 Building and parking lot. Motion by Supr. Stephens, 2nd by Supr. Bradley to approve sale of 824 building and parking lot to St. Paul's Episcopal Church for $79,000. Stephens explained the offer is below the appraised value but the county will pay no commission to sell this proper - A ty. Roll call vote: 28 yes, 0 no, Supr. Hayducsko abstained due to being a member of the church. Ordinance 317 (93): Rezoning from Ag. to Ag. Residential for Gary Feyereisen. Motion to adopt by Supr. Dorsey, 2nd by Supr. Bauer. Motion carried. Supr. Nyhagen abstained as he did the survey. Ordinance 318 (93): Rezoning from Ag. to Ag. Residential for Salishan Partnership. Motion to adopt by Supr. Dorsey, 2nd by Supr. Menter. Motion carried. Ordinance 319 (93): Rezoning from Ag. to Ag. Residential for Gary Cook. Motion to adopt by Supr. Dorsey, 2nd by Supr. Ro- quette. Motion carried with Nyhagen abstaining. Ordinance 320 (93): Rezoning from Ag. to Ag. Two for Gary Cook. Motion to adopt by Supr. Dorsey, 2nd by Supr. Roquette. Motion carried with Nyhagen abstaining. Resolution 7 (93): Adopting Amendments to St. Croix County Land Use Regulations Chapter 18 - Subdivisions. Motion by Supr. Dor- sey, 2nd by Supr. Roquette to adopt. Dorsey explained this Resolution allows the county to do preliminary plat review rather than wait for approval from the State. Supr. Nyhagen said DHILR cannot keep up approving Ordinances and this allows for the county to give better service. Motion carried. Discussion on Guardrail at County Park• Supr. Sinclear explained the Highway Department gives projected costs estimates; not bids. The Finance Committee awarded the guard rail bid to Timme, Inc. for $10,080 rather than accept the Highway proposal of $15,721. Sinclear believes in keeping county dollars in the county. Motion by Supr. Sinclear, 2nd by Supr. Neumann to overrule the Finance Committee's decision and award the project to the Highway Department. Supr. Bradley stated Timme is a highly respected company and Finance based their decision on the simple matter of low cost. Chair Peterson had checked with the Highway Dept. and Timme and both would install new guardrails. Peterson believes Timme is a reputable company and would do a good job. Supr. Stephens stated the Highway Department is our own county employ- ees and this work should be done by a county entity. Roll call vote: 4 yes, 23 no. Motion defeated. Government Center Report: Chair Malick reported no change orders over $50,000. Resolution 8 (93): Authorizing Purchase of Government Center Furniture and Furnishings. Motion by Supr. Malick, 2nd by Supr. Hop to adopt. Malick explained this resolution allows for pur- chases of up to $300,000. The plan is to move all present furni- ture and paint and upholster that which needs to be. Roll call vote: 26 yes, 0 no. Motion by Supr. Malick, 2nd by Supr. O'Connell to postpone action 2 on leaving six sillcoxs until April. Motion carried. Supr. Malick reported items in contention with the Architects were drawers and shelves in the offices of the Treasurer, Regis- ter of Deeds, Clerk of Court and Real Property. Supr. Bauer asked the balance of the building contingency fund. Malick re- plied the fund is $300,000 under budget. Committee Reports: Finance: Chair Stephens asked the Administration Committee address reorganization of the Finance Committee after the Board election in 1994. Stephens suggests the whole Board elect the Chair of Finance and then elect one member from Public Protec- tion, Human Services, Highway and Solid Waste. One of these members would be designated to be a Personnel Committee member. Supr. Draxler commended Board members on their ability to deal with conflicts with integrity. He is pleased to see the growing cooperation between committees. Highway Report: Chair Hop listed State DOT projects scheduled and local County plans. Personnel: Chair Bradley noted Supr. Kinney is serving on the QI team who has the goal of setting a policy on attendance and conferences and training. The Personnel Committee has approved a Paid Time Off (PTO) policy which will be presented to the Board in April. The Committee plans to review the interview and hiring process. Under Board of Adjustments Chair Bradley noted Suprs. Neumann, King, and Menter attended a Zoning seminar at WITC. Administration: Supr. Malick explained the list of committee minutes will be distributed each month so Supervisors can note which committee's have minutes completed. The Zoning Committee will be renamed Board of Adjustments. Economic Development: Supr. Jacobson invited Board members to a meeting on March 22, 7:00 p.m., Coachman, Baldwin for an Economic Development Forum. Council on Aging Luncheon: Several Supervisors requested a longer lunch hour for the April 20th session in order to attend the Council on Aging's luncheon. Supr. Boche will check to see if luncheon date can be changed. Farmland Preservation: Moiton by Supr. Bailey, 2nd by Supr. O'Connell to refer request of Charles Anderson, Town of Eau Galle to the Land Conservation Committee. Motion carried. Mileage and Per Diem: Motion by Supr. O'Connell, 2nd by Supr. Bradley to approve $4,794.58 for the month of January. Carried. Correspondence: Thank you card was read from Supr. Giese for the 0 flowers sent in memory of his wife. Other Comments: Supr. Boche opposes the PTO policy which he believes could cost the county $57,000 annually. Boche also expressed concern regarding the Sheltered Workshop buses being stranded in the ice storm. Human Services Chair O'Connell re- plied Human Services Director Borup handled the situation by phone, no one was hurt and all ended well. Personnel Chair Bradley indicated implementing the PTO policy is well within the guidelines of the Personnel Policy. The Commit- tee believes cost savings will accrue and this PTO policy is an enlightened and progressive forward movement. Supr. Malick proposed that if the PTO policy is forecasted to cost more than $50,000, it should be approved by the County Board. Malick recommended both Personnel and Administration address this issue. Motion by Supr. O'Connell, 2nd by Supr. Malick to adjourn. Meet- ing adjourned at 3:45 p.m. Richard B. Peterson, Chair St. Croix County Board of Supervisors Sue E. Nelson St. Croix County Clerk 8