HomeMy WebLinkAboutAdministration 12-02-03 9C
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Chairman Clarence Malick
St. Croix County Board
FROM: Linda Luckey, Chair
COMMITTEE TITLE: Administration Committee
DATE: Tuesday, December 2, 2003
TIME: 9:00 AM
LOCATION: St. Croix County Government Center
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS:
1. Rules and By -Laws
A. Late per diem payment request: Brue
B. Reimbursement request by Supr. Marzolf
C. Reimbursement rules
D. Review Rules and By -Laws & possible changes
2. Statewide Legislative Issues
3. County Board goals
4. Amend Record Retention Ordinance
NEW BUSINESS:
1. Late per diem and /or mileage payment requests: Fern; Zoerb
2. Travel /out -of- county reimbursement
3. Citizen committee members
4. Exchange of committee assignments between PZAP & LWCC /Resource
& Education
5. Committee name, structure, duties LWCC /Resource & Education
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(Agenda not necessarily presented in this order)
SUBMITTED BY: Linda Luckey, Chair
DATE: November 26, 2003
COPIES TO: County Clerk
News Media /Notice Board
Committee Members
County Board Chair
Corporation Counsel
Veterans' Service Officer
OFFICIAL
ADMINISTRATION COMMITTEE
December 2, 2003
Meeting called to order at 9:04 A.M. by Chair Luckey.
Members present: Art Jacobson, Don Jordan, Linda Luckey, Daryl Standafer and Jan
Zoerb.
Others present: Administrative Coordinator, Chuck Whiting, and County Clerk, Cindy
Campbell.
Next Meeting: Tuesday, January 6, 2004
Agenda approval: Motion by Jordan, 2nd by Zoerb to approve the agenda as published.
Carried.
Approval of minutes: Motion by Zoerb to adopt the November 4, 2003 amended
minutes, 2" by Standafer. Carried.
Rules and By -Laws: The County Clerk questioned the committee as to where in the
Rules and By -Laws it states that an IFLS citizen member is paid a per diem. On page 20,
45, it states that if an individual is appointed to a committee, they are subject to the Rules
and By -laws of the Board of Supervisors and entitled to per diem unless individual
committee rules or practice prohibit such payment or authorize a lesser amount.
The County has a significant number of citizen members on various County Committees.
Lists need to be compiled and updated before any action can be taken. Campbell will
check appointment letters for appointments. The committee needs to know who is being
paid per diem and/or mileage.
Motion by Standafer, 2 by Jacobson to recommend to Finance that Fern be added to the
resolution recommending Brue's late voucher be presented to the County Board of
Supervisors for their payment approval. Motion carried. Zoerb voting no.
Out of County Reimbursement: Supr. Standafer feels the rules and by -laws are
abundantly clear. If Corporation Counsel has a strong objection to this reasoning, he
needs to write a solution and present it to us for consideration. Motion by Jordan, 2 nd by
Standafer to approve Resolution as written and present it to County Board for their
approval. Carried.
Late Per Diem/Mileage Request: Supr. Zoerb left the table during the discussion
regarding her request for travel payment beyond the 90 -days. On page 20, #6 refers only
to per diem payment. This will be updated to include travel and expense reimbursement.
Page 1 of the Rules and By -Laws states that "Rates for travel reimbursement, food and
lodging are set in the County Travel Policy ". That policy states that vouchers must be
submitted within 90 days. Zoerb withdrew her request for payment of mileage past the
90 -day period and returned to the table.
Campbell passed out a sample "statement of expense voucher" which included language
regarding the 90 -day period and a clarification of the meal allowance. The committee
discussed the additions and changes.
An updated Travel and Expense Reimbursement Policy will be sent to all County Board
Supervisors.
Supr. Jordan left the meeting at 11:30 A.M.
Record Retention: Postponed until the January 4, 2004 meeting.
Exchange of Committee Assignments Between PZP and LWCC/Resource &
Education: No action taken. Agenda item for Jan. 6, 2004.
LWCC /Resource & Education: The Committee found that the Rules and By -Laws
show only a Resource and Education Committee, yet in reality, we have two separate
committees with two separate chairs. Supr. Jacobson asked if we should change the rules
to reflect the two committees? It was decided to check with the two committees as to
what they wanted to do.
Legislative Issues: Whiting had nothing at this time.
Countv Board Goals: The quarterly report is due in December. We also need to start
looking for a facilitator for an April Goal Setting Session.
Meeting adjourned at 11:45 A.M.
Marilyn Antiel, Recording Secretary
Jan Zoerb, Secretary