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Home My WebLink AboutCounty Board 06-07-11 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY BOARD OF SUPERVISORS TUESDAY, JUNE 7,2011— 7:00 P.M. St. Croix County Government Center, County Board Room 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER INVOCATION: Tom Hennes — Open Door Rescue Mission & County Jail Chaplain PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL ADMINISTRATIVE COORDINATOR REPORT REVIEW OF AGENDA CONSENT AGENDA (Unless separation of an item is requested, all will be adopted in one motion) 1. Minutes ofPrevious Session —May 3, 2011, May 12, 2011 andMay 25, 2011 2. Date of NextMeeting August 2, 2011- 9: 00 a.m. 3. Rezoning - *None PRESENTATION: APPOINTMENTS: OLD AND NEW BUSINESS 1. *Resolution Approving Changes to Departments and Positions, and to County Board Rules and Bylaws, County Operations Policies and Human Resources Handbook, Relating to the Change to County Administrator Form of Management 2. *Resolution Approving Non - Represented Employee Pay Plan 3. *Resolution Appointing Patrick J. Thompson County Administrator of St. Croix County 4. Resolution Adopting the St. Croix County Tactical Interoperable Communications Plan (TIPQ 5. Resolution Acknowledging Obligation to Comply with Wisconsin's Open Housing Law 6. Resolution Adopting the St. Croix County Land Information Plan 7. *Resolution to Refill Contract Social Worker 8. *Resolution to Refill YCSS Social Worker 9. *Resolution to Refill Contract Benefit Specialist 10. *Resolution to Refill Contract Adult Protection Social Worker 11. *Resolution to Refill Contract Nurse Practitioner 12. *Resolution to Refill Outreach Coordinator 13. *Resolution to Revise Social Worker vacancy to Clinical Social Worker and then Fill 14. *Resolution to Revise Early Intervention Supervisor vacancy to Speech Therapist/Family Service Coordinator and then Fill 15. Response by Corporation Counsel to Supervisor Inquiry 16. Resolution Regarding Health Center- Business Plan COMMITTEE AND DEPARTMENT REPORTS: Health and Human Services COUNTY CLERK'S REPORT OF CORRESPONDENCE AND REZONING REQUESTS ANNOUNCEMENTS: 2011 WCA Annual Conference — September 25 — 27 — early registration deadline is August 1, 2011 for discounted registration rate ADJOURN (Items may be taken in different order) *Changes or Additions afler the Preliminary Agenda **Late Changes andAdditions 6/1/20114:28:45 PM OFFICIAL MINUTES OF THE ST.CROIX COUNTY BOARD OF SUPERVISORS Regular Meeting — June 7, 2011 The invocation was given by Pastor Mike Roeder of Christ Center Assembly of God, Hudson Wisconsin and the Pledge of Allegiance was recited. Meeting called to order by Chair Standafer at 7:00 p.m. ROLL CALL: 15 Present; absent and excused: Suprs. Wentz, Meyer, Peavey, Shearer ADMINISTRATIVE COORDINATOR REPORT: No report — position vacant. REVIEW OF AGENDA CONSENT AGENDA: Motion by Supr. Schrank, 2nd by Supr. Larson to adopt the consent agenda approving the May 3, 2011, May 12, 2011 and May 25, 2011 County Board minutes and setting the next meeting for August 2, 2011. Carried unanimously. PRESENTATION: None APPOINTMENTS: None OLD AND NEW BUSINESS 1. Resolution #44(2011) Approving Changes to Departments and Positions, and to County Board Rules and Bylaws, County Operations Policies and Human Resources Handbook, Relating to the Change to County Administrator Form of Management - Motion by Supr. Sicard, 2nd by Supr. Rebholz to approve. Charlie Carlson provided a background of the creation of the County Administrator position and highlighted budget impacts concerning the Governor's budget and collective bargaining. Carlson opened the floor for questions to the policy changes. Timmerman highlighted corrections to the draft of the rules and bylaws under Article 6.b. paragraph 2, change to Human Resource (HR) Director and a correction under the St. Croix County Fair Board which should remain at three supervisors. Supr. Hermsen expressed concerns in the change to the Economic Development Committee (EDC) membership in removing a supervisor from the membership and replacing that position with the County Administrator. Hermsen stated the County Administrator is a public employee and EDC deals with the private sector and feels this is a conflict of interest to have the County Administrator as a voting member. He added the EDC has not changed its bylaws to conform to this change. Supr. Sicard stated EDC has not taken action on this change and noted involvement in the community and outreach was addressed in the County Administrator interview process. Supr. Luckey suggested leaving the three supervisor membership and require the County Administrator to attend as part of the job duties. Supr. Malick felt it's the right time to take this highly visible leader of St. Croix County and put this person into a position of the EDC. Supr. Horne stated he is not opposed to the County Administrator serving on the EDC but would like to hear from the EDC Board before a decision is made. Motion by Hermsen to table to a later time until we hear from the EDC Board on this matter. Motion failed due to lack of a second. Motion by Hermsen, 2nd by Sicard to amend striking the proposed EDC language and leave as status quo. Carried 12 — 3. June 7, 2011 Page 2 of 4 Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D 15 voted: N Brian Hurtgen - D2 voted: N William Peavey - D9 was absent Clarence Malick - D16 voted: N Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: Y Robert Shearer - D 18 was absent Frederick Horne - D5 voted: Y Richard Marzolf - D 12 voted: Y Linda Luckey - D 19 voted: Y Esther Wentz - D6 was absent Steven Hermsen - D13 voted: Y Karen Meyer - D7 was absent S. Norton - Bauman-D 14 voted: Y Stauffer asked the difference between the HR Administrator and HR Director. Carlson explained he recommended the Finance and HR departments have director status. Discussion regarding changes to reporting relationships and reporting to County Administrator. Discussion regarding implications for the future and more purchasing of services rather than staffing for services. Discussion regarding salary increase for the HR Director noting an initial $.04 per hour increase. Carlson stated this pay plan raises accountability of Department Heads. Discussion regarding HR Director carrying out the pay for performance policy under the direction of the County Administrator. Resolution, as amended carried: Yes — 14; No — 1. Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: Y Roger Rebholz - D 15 voted: Y Brian Hurtgen - D2 voted: Y William Peavey - D9 was absent Clarence Malick - D16 voted: Y Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: Y Robert Shearer - D 18 was absent Frederick Horne - D5 voted: N Richard Marzolf - D 12 voted: Y Linda Luckey - D 19 voted: Y Esther Wentz - D6 was absent Steven Hermsen - D13 voted: Y Karen Meyer - D7 was absent S. Norton - Bauman-D 14 voted: Y 2. Resolution #45(2011) Approving Non - Represented Employee Pay Plan - Motion by Supr. Norton - Bauman, 2nd by Supr. Malick to approve. Carlson highlighted portions of the proposed pay plan as well as job evaluations and review of the market study. Carlson reported the pay scale contains larger ranges and steps and includes pay for performance system when employees are between the control point and the maximum of their pay scale. Carlson recommends a three percent increase to non - represented employees effective July 1 If an employee's pay is between minimum and the control point of the new pay range the increase would take them to the next step (approximately 2.5 %) and anything that does not come up to 3% will be paid in cash to equal the three percent, non -base accumulative. Anyone between the control point and the maximum will receive a one -time cash payment in July. Carlson noted the pension deduction will be 5.85 percent and the three percent provides some restoration. Carlson provided a recommended appeal process after the County Board adopts the pay plan and if approved, employees will have three weeks to file an appeal which Carlson will review and provide a recommendation. The same process is in place for reclassifications. Carlson stated no employee's pay, as a result of this study will be reduced but he will recommend positions be red - circled if above the control point until the range catches them or until a policy is in place. Discussion regarding financial implications to the budget for this plan. Discussion regarding pay for performance in the public sector. Carlson stated the best way to measure performance is from the job description noting prior to this, raises were issued without performance measurement. Carlson stressed the importance of management of the performance pay plan. Sather questioned the HR Director title change in pay increase. Carlson stated this brings the position up to market. Carried: Yes — 13; No — 2. June 7, 2011 Page 3 of 4 Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: N Roger Rebholz - D 15 voted: Y Brian Hurtgen - D2 voted: Y William Peavey - D9 was absent Clarence Malick - D16 voted: Y Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: N Robert Shearer - D 18 was absent Frederick Horne - D5 voted: Y Richard Marzolf - D 12 voted: Y Linda Luckey - D 19 voted: Y Esther Wentz - D6 was absent Steven Hermsen - D13 voted: Y Karen Meyer - D7 was absent S. Norton - Bauman-D 14 voted: Y 3. Resolution #46(2011) Appointing Patrick J. Thompson County Administrator of St. Croix County — Chair Standafer provided a summary on the candidate review and interview process. References and due diligence were handled by Carlson. Carlson highlighted comments from references and other individuals he contacted regarding Thompson. Discussion regarding Thompson's employment with Hamilton County, Ohio. Thompson reflected on what he brings to St. Croix County and noted his goal to complete a strategic plan in the next few months. Thompson fielded questions from Supervisors. Motion by Supr. Sicard, 2nd by Supr. Norton - Bauman to approve. Supervisors expressed concerns regarding the negotiated level of pay and bonuses to complete the strategic plan and performance plan. Supervisors supported the need and level of pay noting the need for leadership, level of responsibility and the transition. Carried: Yes — 10; No — 5. Alfred Schrank - D 1 voted: Y James Stauffer - D8 voted: N Roger Rebholz - D 15 voted: Y Brian Hurtgen - D2 voted: Y William Peavey - D9 was absent Clarence Malick - D16 voted: Y Roger Larson - D3 voted: Y Joe Hurtgen - D 10 voted: Y Daryl Standafer - D 17 voted: Y Ryan Sicard - D4 voted: Y Lorin Sather - D 11 voted: N Robert Shearer - D 18 was absent Frederick Horne - D5 voted: N Richard Marzolf - D 12 voted: Y Linda Luckey - D 19 voted: N Esther Wentz - D6 was absent Steven Hermsen - D13 voted: N Karen Meyer - D7 was absent S. Norton - Bauman-D 14 voted: Y Suprs. Rebholz, Schrank and B. Hurtgen left the meeting. 4. Resolution #47(2011) Adopting the St. Croix County Tactical Interoperable Communications Plan (TICP) - Motion by Supr. Malick, 2nd by Supr. Horne to approve. Carried unanimously. 5. Resolution #48(2011) Acknowledging Obligation to Comply with Wisconsin's Open Housing Law - Motion by Supr. Horne, 2nd by Supr. Stauffer to approve. Carried unanimously. 6. Resolution #49(2011) Adopting the St. Croix County Land Information Plan - Motion by Supr. Hermsen, 2nd by Supr. Marzolf to approve. Carried unanimously. Motion by Supr. Malick, 2nd by Supr. Horne to adopt items 7 — 14 subject to Supervisors' rights to remove any of items. Supr. Stauffer requested with the assistance of the County Administrator work towards more efficiencies in positions and increase automation. 7. Resolution #50(2011) to Refill Contract Social Workers 8. Resolution #51(2011) to Refill YCSS Social Workers 9. Resolution #52(2011) to Refill Contract Benefit Specialist 10. Resolution #53(2011) to Refill Contract Adult Protection Social Workers 11. Resolution #54(2011) to Refill Contract Nurse Practitioner June 7, 2011 Page 4 of 4 12. Resolution #55(2011) to Refill Outreach Coordinator 13. Resolution #56(2011) to Revise Social Worker Vacancy to Clinical Social Workers and then Fill 14. Resolution #57(2011) to Revise Early Intervention Supervisor Vacancy to Speech Therapist/Family Service Coordinator and then Fill. Carried unanimously. 15. Response by Corporation Counsel to Supervisor Inquiry — This is based on a request from Supr. Hermsen at the May 3rd County Board meeting. Chair Standafer indicated he requested Corporation Counsel Timmerman to briefly respond to the Supervisor's inquiry. Timmerman stated the opinions he gave were not contradictory for two reasons. First, the subjects were different. One subject dealt with the 911 call system and the other subject dealt with ATV use on the Wildwood Trail. The second reason is that in regard to the 911 call system Timmerman was asked to review the evaluation and decision making process that was completed and asked for his opinion as to whether or not the process was adequate for what they had hoped to do. In the case of the ATV use of Wildwood Trail he recommended to the Community Development Committee they use a factor in their uncompleted evaluation process that he thought was important for the committee to consider when they did come to a decision. Committee and Department Reports: Health and Human Services: Chair Standafer complimented HHS Director Fred Johnson on his written report to the County Board and asked if there were any questions for Johnson. No questions. County Clerk's Report of Correspondence and Rezoning Requests: No rezoning requests to report. Announcements: 2011 WCA Annual Conference is scheduled September 25 — 27. Campbell stated the early registration deadline is August 1, 2011 for discounted registration rate and to contact her if anyone wishes to attend. Meeting adjourned at 10:06 p.m. Daryl Standafer, Chair, St. Croix County Board of Supervisors Cindy Campbell, County Clerk