HomeMy WebLinkAboutTransportation Committee 08-09-04 X
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board of Supervisors
FROM: Transportation Committee Chairman, Richard King
COMMITTEE TITLE: St. Croix County Transportation Committee
DATE OF MEETING: August 9, 2004
TIME: 9 :00 A.M.
LOCATION: St. Croix County Highway Department Office, Hammond
CALL TO ORDER:
ROLL CALL:
ADOPTION OF AGENDA:
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES:
APPROVE VOUCHERS FOR PAYMENT:
REVIEW FUND BALANCES:
REVIEW HIGHWAY SAFETY MINUTES:
SEMINAR ATTENDANCE REQUESTS:
STATE PROJECT REQUESTS:
ANNOUNCEMENTS & CORRESPONDENCE:
UNFINISHED BUSINESS:
Stillwater Bridge /Crossing Update
2005 Budget Discussions
Machinery Management Update
NEW BUSINESS:
Review and Consider Awarding Office Renovation Proposals (10:00 A.M.)
Review and Award Crushing & Stockpiling Proposals
Review and Award Chloride Proposals for 2004 -2005 Winter Maintenance Season
Review /Discuss August County Board Reports
Review /Discuss General County Management Systems Specialist Position
Review /Discuss Signing Requests
ANY OTHER BUSINESS AUTHORIZED BY LAW:
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT:
(Agenda not necessarily presented in this order.)
SUBMITTED BY: Tim Ramberg, Highway Commissioner
DATE: July 29, 2004
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MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meeting of August 9, 2004
The meeting was called to order by Chairman King at 9:00 A.M.
Roll call was taken with King, Grant, Jacobson, Peterson and Rebholz in
attendance. Others present for all or parts of the meeting include Tim
Ramberg, Jane Bond, Kevin Brown, Rich Loney, Brian Halling and Gary Gust
of Cedar Corporation.
A motion was made and seconded (Grant /Rebholz) to adopt the agenda as
published.
The September meeting had been previously set for September 7, 2004 with
King and Grant reviewing the vendors at 8:30 A.M. Motion carried
Action on Previous Minutes: A motion was made and seconded
(Peterson /Rebholz) to approve the minutes of the July 9, 2004 meeting.
Motion carried.
Approve Vouchers for Payment: King and Rebholz reviewed the vouchers at
8:30 A.M. A motion was made and seconded (King /Rebholz) to approve the
vouchers for payment. Motion carried.
Review Fund Balances: Bond reviewed the July 15, 2004 fund balances,
comparing them to the same time last year.
Review Highway Safety Minutes: Bond reviewed the unofficial minutes of
the July 22, 2004 Highway Department Safety Committee meeting.
Seminar Attendance and Requests: Ramberg reviewed an upcoming seminar. A
motion was made and seconded (Grant /Rebholz) to send up to five
employees to the Winter Road Maintenance seminar in Eau Claire Wisconsin
September 13, 2004 at a cost of $45.00 per person. The State will
reimburse the Highway Department for a portion of the costs. Motion
carried.
Ramberg also reviewed the upcoming District 6 Commissioners and
Committeemen's meeting on October 29, 2004 in Chippewa County and the
Winter Highway Conference in January 2005.
State Project Requests: Ramberg reviewed a project request from WisDOT
for retaining wall repair on I -94 at the St. Croix River in Hudson. A
motion was made and seconded (King /Peterson) to approve the WisDOT cost
reimbursement contract (CRC) in the amount of four thousand eight
hundred fifty dollars ($4,850.00) dollars. Motion carried.
Announcements and Correspondence Ramberg reviewed the following
announcements and correspondence with the Committee.
• A request for a long truck route on STH 35/64.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
August 9, 2004
• Copies of the WCHA magazine.
Review and Discuss General County Management Systems Specialist
Position: The Committee discussed their position on the newly created
Management Systems Specialist. The full Committee agreed that the
Highway Department has a proven purchasing procedure in tact therefore,
does not need to utilize that position's services.
Review and Consider Awarding Office Renovation Proposals: Gary Gust of
Cedar Corporation reviewed the office renovation proposals received. A
motion was made and seconded (Rebholz /Jacobson) to award the office
renovation contract to Dell Construction of Eau Claire Wisconsin for one
hundred twenty thousand eight hundred ($120,800.00) dollars. Motion
carried
Stillwater Bridge /Crossing Update: Ramberg gave a brief update on the
current Stillwater Bridge /Crossing stakeholders meetings.
2005 Budget Discussion: Ramberg distributed and reviewed the second
draft of the 2005 Highway Department Budget. Preliminary calculations
provide for an increase of approximately 2.98% in direct tax
appropriations not including County Aid Bridges, which is dependant upon
the receipt of town petitions.
Machinery Management Update: Ramberg reviewed the current status of
filling the vacated position in the welding shop. Due to staffing
issues, the setup of the maintenance trucks may be completed by an
outside source. A scope of service will be drafted and sent to local
truck centers for consideration.
Loney distributed and reviewed the most current machinery management
report. He also outlined the 2005 machinery acquisition time line.
Review and Award Crushing and Stockpiling Proposals: Ramberg
distributed and reviewed the proposals received for crushing and stock
piling materials. A motion was made and seconded (Peterson /Jacobson) to
award the contract to Kraemer Company, Inc. of Plain Wisconsin for one
dollar and sixty -eight cents ($1.68) per ton. Motion carried.
Review and Award Salt /Chloride Proposals: Loney reviewed the
salt /chloride proposals received for the 2004 -2005 season. A motion was
made and seconded (Peterson /Rebholz) to accept the proposal for salt
from Morton Salt Co., LLC of Chicago IL for thirty dollars and seventy -
five cents ($30.75) per ton picked up at the St Paul terminal and
thirty -five dollars and ninety cents ($35.90) per ton delivered to our
sites. Motion carried.
A motion was made and seconded (Jacobson /Rebholz) to accept the proposal
for calcium chloride from Scottwood Industries, Inc. of Overland Park,
Kansas for seven dollars and seventy -four cents ($7.74) per fifty pound
bag delivered by truckload in addition to Standard Tar Products of
Milwaukee Wisconsin for nine dollars and twenty -five cents ($9.25) per
fifty pound bag delivered by pallet load.
Motion carried.
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ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
August 9, 2004
A motion was made and seconded (Grant /King) to accept the proposal for
liquid calcium chloride from Univar of St. Paul Minnesota for fifty -one.
nine cents ($.519) per gallon delivered. Motion carried.
Review and Discuss Signing Requests: Ramberg conveyed two signing
requests. A motion was made and seconded (Rebhol z/ Peterson) to approve
traffic control changes as discussed in the Town of Hudson at the
intersection of Old Hwy 35 and Stage line Road. Motion carried.
A request for a school bus stop ahead sign was referred to the school
district for consideration.
Review /Discuss County Board Reports: Ramberg and Halling gave a preview
of their reports that will be presented to the County Board on August
17, 2004.
Adjournment: A motion was made and seconded (Peterson /Grant) to adjourn
at 12 :38 P.M. Motion carried.
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