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HomeMy WebLinkAboutTransportation Committee 11-09-04 X NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: November 9, 2004 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: STATE PROJECT REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Stillwater Bridge /Crossing Update Jurisdictional Transfers Regarding STH 35/64 Project CTH "FF" Town of Troy Jurisdictional Transfer Discuss Local Jurisdictional Transfer Issues 2005 Budget Discussions Machinery Management Update NEW BUSINESS: Review and accept proposal for single axle trucks Review and accept proposal for quad -axle dump body Discuss Proposed County -wide Tobacco Free Vehicle Policy Deer Park Shop Resolution Site /equipment tour ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Tim Ramberg, Highway Commissioner DATE: October 28, 2004 MINUTES TRANSPORTATION 1 NOVEMBER The meeting was called to order by Chairman King at 9:0o A.M. Roll call was taken with King, Grant, Jacobson, Peterson and Rebholz in attendance. Others present for all or parts of the jmeeting include Tim Ramberg, Jane Bond, Kevin Brown and Rich Loney. A motion was made and seconded (Jacobson/Grant) to adopt the agenda as published. A motion was made and seconded (Peterson/Rebholz) to set the December meeting for December 8, 2004 at 9:00 A.M. with King and Rebholz reviewing vendors at 8:30 A.M. , Action on Previous Minutes: A motion was made and seconded (Peterson/King) to approve the minutes of the October 6 & 7, 2004 meetings. Motion carried. i Approve Vouchers for Payment: King and Peterson reviewed the vouchers at 8:30 A.M. A motion was made and seconded I(King/Peterson) to approve the vouchers for payment. Motion carried. Review Fund Balances: Bond reviewed the October 31, 2004 fund balances, comparing them to the same time last year. Review Highw_y Safety Minutes: Bond reviewed the unofficial minutes of the October 19, 2004 Highway Department Safety Committee meeting. (Ramberg reviewed the upcoming annual MSHA training. The Committee agreed to hire Darryl Geishen to do the training on April 21, 12005 as he has done in the past. ( Stillwater Bridge /Crossing Update: Ramberg and Loney gave an update on the current status of the Stillwater Bridge stakeholders meeting and the National "Access to Destinations" conference held at the University of Minnesota. Jurisdictional Transfers Regarding 35/64 Project: Ramberg updated the Committee on the status of jurisdictional transfer agreements with WisDOT. Ramberg and Terry Pederson of WisDOT will review a few more items before the December meeting. A CTH "FF" Town of Troy Jurisdictional Transfer: A motion was made and seconded (Peterson/Rebholz) to approve the jurisdictional (transfer of CTH "FF" as described in a joint resolution with the Town of Troy. Motion carried. I, j Discuss Local Jurisdictional Transfer Issues: Ramberg reviewed the status of other proposed local jurisdictional transfer agreements. i ' 2oo5Budget Discussion: The Committee discussed and noted that the County Board approved the 2005 Highway Department as presented. The Committee reviewed the County Board budget hearing discussions regarding the Management Systems Specialist position and the departmental authority concerns with it. Whiting had noted at that meeting that the position will not circumvent the authority of departments or committees in their purchasing needs. King will draft a letter to Swenson thanking the Finance Committee for understanding the Transportation Committee's concerns and for their agreement and support in this matter so the Highway Department will be able to continue to operate in the most effective and cost efficient manner. Machinery Management Update: Ramberg and Loney distributed and reviewed the 2005 machinery needs list. The Committee agreed to mo ve forward with the list as presented. The Committee recommended calling Xcel Energy for electrical 'system audit possibilities prior to moving into an electrical study. , Ramberg addressed the desirability of purchasing extended warranties on new equipment. An additional year of data of actual repair costs will be needed to determine if the extended warranties pay for themselves. Intrinsic factors need to be considered when doing this analysis. ! Review and Accept Proposals for Single Axle Trucks: Brown distributed and discussed the proposals received for single axle trucks. A motion was made and seconded (Peterson/Rebholz) to purchase three (3) new 2005 Sterling LT -8500 trucks with a seven (7) year extended ;warranty from V & H Incorporated of Marshfield, Wisconsin for a total cost of one hundred seventy-two thousand eight hundred ninety- !nine dollars ($172,899.00). Motion carried. As part of the department's continued inter - governmental cooperation and streamlining efforts, it was noted that the Village of Hammond (joined in the proposal process for one truck, not included in the above - mentioned total cost. I Discuss Proposed County -Wide Tobacco Free Vehicle Policy: Ramberg distributed a copy of the 1992 resolution making St. Croix County ;buildings and passenger vehicles smoke free. Health and Human Services !Department requested input on a revision to the existing policy making all County property tobacco free. The Transportation Committee (strongly recommends that the 1992 resolution remain as is. i ( Review and Accept Proposals for Quad -Axle Dump Bodes Brown distributed and discussed the proposals received for a quad -axle dump !body. A motion was made and seconded (Jacobson/Grant) to purchase one Henderson Mark I -SDA 19 -foot box from Universal Truck Equipment of Galesville Wisconsin for fourteen thousand five hundred ninety dollars ($14,590.00). Motion carried. Deer Park Shop Resolution: Ramberg reviewed the proposed resolution to purchase land for the proposed facility improvement in the Deer !Park area as part of the Highway Department's long -range facility plan. A motion was made and seconded (Peterson/Rebholz) to sign and !bring before the County Board the Resolution for Purchase of Land for Proposed Facility Improvement. Motion Carried. Seminar Attendance and Requests: Ramberg reviewed several up- coming seminars /training sessions. A motion was made and seconded (Grant/Rebholz) to send up to four people to Bridge Maintenance on Local i Roads seminar in Eau Claire, Wisconsin on December 8, 2004 at a cost of forty-five dollars ($45.00) per person. Motion Carried. ! JA motion was made and seconded (Jacobson/Grant) to send up to two (2) employees to the Wisconsin Asphalt Pavement Association Conference in Madison, Wisconsin November 30 through December 1, 2004 at a cost of thirty-five dollars ($35.00) per person plus D odging. Motion carried. I A motion was made and seconded (King/Jacobson) to send one (1) employee to the Local Road Condition Rating teleconference in Baldwin, Wisconsin on December 9, 2004 at a cost of fifteen dollars ($15.00) for registration. Motion Carried. I jA motion was made and seconded (Grant/Rebholz) to send two (2) employees to the Paserware Training to be held on December 14, 2004 in Eau Claire, Wisconsin at a cost of forty-five dollars ($45.00) per person. Motion carried. I State Project Requests: Ramberg announced that he just received the 2005 RMA agreement and would present it at the December meeting !after it is reviewed. Announcements and Correspondence: Ramberg reviewed the following announcements and correspondence with the Committee. i *Pierce County's request for WisDOT to take over jurisdiction of CTH "F ". •A letter from the railroad regarding pubic hearings to investigate at grade crossings. *Proposed county policy concerning employee identification badges. I I •Reviewed the public purpose doctrine as it pertains to the Highway Department performing work for other municipalities. •Update on the driveway issues, Town of Richmond. *Winter Highway Conference plans. View Projects: Rebholz, Grant, Brown and Loney viewed the Town of Cady construction project and equipment operations at the site. Adjournment: A motion was m ade and seconded (King /Jacobson) to adjou at 11:12 A.M. Motion carried.