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HomeMy WebLinkAboutCommunity Development 06-16-11 NOTICE OF MEETING AND AGENDA COMMUNITY DEVELOPMENT COMMITTEE THURSDAY JUNE 16, 2011 - 6:00 P.M. ST. CROIX GOVERNMENT CENTER COMMUNITY ROOM, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL REVIEW OF AGENDA CONSENT AGENDA 1. Minutes of Previous Session — May 19, 2011 2. Date of the next meeting— July 7, 2011 - 4:00 p.m., Hudson* 3. Monthly Financial Reports 4. Monthly Written Department Reports 5. Report of Plats and CSM's currently in the review process OLD AND NEW BUSINESS 1. Action Items a) Definition — authorized vehicles e) Tef „-o stipp f y.,.,St d) Register of Deeds vacant position 2. Land Use Ordinance Applications a) Municipal and cemetery plats* b) Waivers and Rezones to schedule c) Town of Somerset request to waive fees for David Thompson* 3. Reports a) Update on the transition of roles for Fair management b) Horticulture program coverage c) Discussion of staff consolidation d) State Budget Update* ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) *Additions /Changes /Corrections DATE: June 3, 2011 AMENDED: June 9, 2011 MINUTES COMMUNITY DEVELOPMENT COMMITTEE JUNE 16, 2011 CALL TO ORDER: Chair Hermsen called the meeting to order at 6:00 p.m. ROLL CALL - Members Present: Supervisors Steve Hermsen, Sharon Norton- Bauman, Lorin Sather, Robert Shearer, James Stauffer, Bill Peavey and FSA Representative Ken Graf. Buzz Marzolf was absent and excused. STAFF PRESENT: Dave Fodroczi, Brett Budrow, Bob Heise, Beth Pabst, Marie Witzel, Ryan Sterry, Pat Thompson and Monica Lucht GUESTS: Ed Schachtner, Town of Somerset Chairman REVIEW AND CONSENT AGENDA: Motion by Sather 2nd by Shearer to adopt the agenda and consent agenda approving the minutes of May 19, 2011, approving the May financial reports, setting the date of the next meeting for July 7, 2011, 4:00 p.m. in Hudson, approving the monthly written department reports, and approving the report of Plats and CSM's currently in the review process. Motion carried. OLD AND NEW BUSINESS Definition — Authorized Vehicles: Heise stated he sent an email to the committee with the definition of authorized vehicles on the Wildwood Trail, after receiving the proposed language from Corporation Counsel. The change was from the original Parks Ordinance, bullet point #3 — vehicle traffic, revised to the current language in the email regarding farm tractors, equipment and machinery owned by or directed by landowners to access adjoining lands for agricultural purposes. Discussion on easements and rights. Shearer suggested it would be better to table the item so the committee could give input to staff how the definition should read. Chair Hermsen felt the discussion should continue to define authorized vehicles. Motion by Stauffer, 2nd by Sather that staff should draft a proposal to incorporate into the Outdoor Recreational Plan and the Parks Ordinance, to allow ATV use on the Wildwood Trail while trying to optimally balance the concerns of the public. Norton - Bauman reminded the committee that the County Board gave requirements for the committee to follow and stated that a list of legal impediments still needs to be addressed before staff spends time on proposals. Discussion. Thompson asked that Chair Hermsen direct staff in writing of any proposed language changes or questions the committee has. Chair Hermsen ruled the motion out of order and it was withdrawn. Register of Deeds Vacant Position: Thompson explained the position has been referred to the County Administrator and the Human Resource director for review. Chair Hermsen questioned the number of staff in the Register of Deeds department with the drop in recording documents, but Pabst explained the redacting will backup if staff is reduced. The downturn has brought in more people questioning their neighbors and what is happening with mortgages, which has generated more customer service. Vital requests are also being double -keyed because of the State software and requirements. Land Use Ordinance Applications Municipal and Cemetery Plats: The German Settlement Cemetery plat in the Town of Troy was received. Fodroczi explained they are exempt from platting standards and land divisions because they have their own statutes. Approval is required from the respective Town and County Board. The owners have received a special exception permit to plat the site, and now are taking the next step. Halling reviewed the plat for conformance with survey standards, and staff recommends that the committee 1 approves the resolution and moves it on to the County Board. Motion by Shearer, 2nd by Norton - Bauman to approve the resolution subject to Corporation Counsel review. Motion carried. Waivers and Rezones to Schedule: One rezone was received for the Town of Baldwin. Two waivers were received for the Town of Somerset and the Town of Kinnickinnic. The public hearings were scheduled for July 21, 2011 at 6:30 p.m. Update on the Transition of roles for Fair Management: Witzel reviewed the discussion that took place between the UW- Extension and the County Fair Board. She handed the committee a proposal of the transition of fair management tasks. The UW- Extension should have an educational role, and not oversight of the fair, but should continue to work closely with the fair in finding the appropriate people as judges. The challenge has been in the fair bylaws that do not coincide with the UW- Extension office, The UW- Extension would like to switch management roles, and believes they are already providing above and beyond services to the Fair Board, however, the Fair Board is reluctant to take over some services, especially over managing interns and sees this as taking on more duties with no extra time. Norton - Bauman suggested doing transitions slowly and giving just parts at a time to the Fair Board Horticulture Program Coverage: Witzel explained that the Horticulture program employee left at the end of March. The position has been covered, but the program still needs support over the busy summer season. Money is budgeted for contracted services, and St. Croix County could use the partnership with Pierce County to increase Pierce County Horticulture education to cover St. Croix County. Town of Somerset request to waive fees for David Thompson: Schachtner referred to a letter from the Town of Somerset to the Committee explaining that due to a misunderstanding between the Town building inspector and the St. Croix County Planning and Zoning staff, David Thompson was issued a Town building permit for a garage erected within the road setback on the lot. The owner now has to apply for a setback waiver, and a waiver fee needs to be paid to start the process. The owner feels that he shouldn't have to pay due to no fault of his own for the error. The Somerset Town Board is requesting that the committee review the waiver application from Thompson and exempt the payment of the $825 fee. Fodroczi explained there is no evidence that the Planning and Zoning Department contributed to the misinformation or that the building inspector contacted our office. Planning and Zoning would like to resolve the matter with the landowner, but since the Town building permit was issued by the Town building inspector, staff suggested asking the Town to accept responsibility for the expenses to be paid to cover the public hearing of $150 in advertising and mailing fees. Motion by Sather, 2nd by Peavey to waive $675 of the original fee, leaving $150 to be paid. Discussion. Roll call vote: Peavey — yes, Shearer — no, Stauffer — no, Hermsen — yes, Norton - Bauman — no, Sather — yes. Motion failed. Motion by Shearer, 2nd by Stauffer to deny the request. Discussion. Norton - Bauman suggested giving information to the Town to come back with a plan as to how much the Town and the Building Inspector are willing to pay. Shearer withdrew his motion, 2nd withdrawn by Stauffer. Motion by Norton - Bauman, 2nd by Shearer to ask the Town of Somerset to come back to the committee with a plan showing how they intend to accommodate the $825 due to the County for the waiver. Discussion regarding if the Town would come back with a plan to change all the lot setbacks for the neighbors with one application fee. Norton - Bauman withdrew her motion, 2nd withdrawn by Shearer. Motion by Norton - Bauman, 2nd by Sather for reconsideration of the original motion made by Sather, to waive $675 of the original fee leaving $150 to be paid. Roll call vote: Peavey — yes, Shearer — no, Stauffer — no, Sather — yes, Norton - Bauman — yes, Hermsen — yes. Motion for reconsideration carried. Motion by Sather, 2nd by Peavey to reduce the waiver fee by $675 with a remaining application fee to be paid of $150. Roll call vote: Peavey — yes, Shearer — no, Stauffer — no, Sather — yes, Norton - Bauman — yes, Hermsen - yes. Motion carried. 2 Discussion of Staff Consolidation: Supervisor Sather mentioned previous discussions about possible staffing adjustments between Planning and Zoning, Register of Deeds and Treasurer - referred to the County Administrator. State Budget Update: Fodroczi gave a brief overview of what the full legislature is working on with the budget that came out of Joint Finance. Items previously discussed from the Working Lands Program included PACE and the rezoning conversion fee. The PACE Program will have only the initial round of easements funded, but the authority for the program was left on the books. The rezoning conversion fee has been eliminated, and anything local governments have collected, in 2011 can be kept. All of the requirements but only part of the funding for local recycling were restored. Tipping fees will be put into the environmental fund, and the segregated Recycling Fund was eliminated. Staff will know by the July committee meeting what the budget looks like and will report to the committee what to do with the remainder of 2011. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Stauffer asked for staff to provide a report with reasons as to the legality and limitations of ATV use on the Wildwood Trail. Peavey asked for the item to be first on the July 7, 2011 meeting agenda. Take action on the transition of roles for Fair management and invite the Fair board to the meeting. Chair Henn sen adjourned the meeting at 8:35 p.m. Respectfully submitted: Monica Lucht, Recording Secretary James Stauffer, Secretary June 16, 2011 3