HomeMy WebLinkAboutEmergency Management and Communications 05-22-03 K I f
AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTER MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: Thursday, May 22 "d , 2003
TIME: 9:00 a.m.
LOCATION: Baldwin Ai! Ce nter, Bald
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Discussion of June EOC activation test
NEW BUSINESS
1. Discussion of mapping needs for emergency service agencies
2. National Weather Service - Storm Ready Community status requirements
3. Capital Outlay Program
4. Emergency Management Director's Report
5. Emergency Management Bills for April
6. Emergency Communications Director's report
7. Emergency Communications Bills for April
8. Emergency Communications closed session under section 19.85(1)(b) to consider dismissal,
demotion, licensing
or discipline of a public employee
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE:
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
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MINUTES - OFFICIAL
Emergency Management/Communications Committee
Meeting
May 22, 2003
PRESENT: Chuck Mehls, Clarence Malick, Charles Grant, Denise Gunderson, Lori Bernard, John Mortensen and
Art Jacobson - County Board; Jack Colvard, Judy Olson — Emergency Management; Casey Swetlik — Emergency
Communications; Ron Volkert — Sheriff's Dept.; Jim VanderWyst — New Richmond Fire Department; Craig
Nelson — Baldwin EMS; Craig Edwards, Todd Krause — National Weather Service; Ann Perszyk — Salvation Army;
Brett Budrow — St. Croix Planning/Land Information
Chairman Mehls called the meeting to order at 9:02 a.m.
The Agenda was adopted on a Grant/Malick MOTION.
The minutes from the April 24, 2003 Emergency Management/Emergency Communications meetings were
approved on a Malick/Mortensen MOTION.
DATE OF NEXT MEETING: Thursday, June 19 2003 — 9:00 a.m. at the Government Center Community Room
UNFINISHED BUSINESS:
1. Discussion of June EOC activation test.
Mehls presented the tentative plan for the test which the Committee then reviewed and approved.
NEW BUSINESS:
1 Discussion of mapping needs for emergency service agencies
Brett Budrow of St. Croix County Planning Department stated that he can create maps which include a
variety of data. Once he knows what the mapping needs are, he can create whatever product is needed.
VanderWyst stated that his department needs maps showing the fire districts which include road names.
These would need to be updated frequently since districts change and new roads are added.
Grant stated that departments need to be aware of road construction/closures.
Swetlik noted that his department has computer files showing road closures. Much of the road construction
is done by contractors rather than the towns or County. Notification of road closures must be given to the
Emergency Communications office.
Budrow stated that he needs current boundaries of areas and what features are needed on maps for each
service requesting maps.
2 a National Weather Service — Storm Ready Community status requirements.
Colvard stated that St. Croix County is close to being a total storm -ready county with 99% of the necessary
criteria completed.
Craig Edwards and Todd Krause of the National Weather Service, talked about storm weather readiness for
counties, cities and villages. Krause noted that they can assist communities in the process of attaining
storm weather readiness. They cover a 51- county area in Minnesota and Wisconsin, none of which have
completed the process.
The National Weather Service assists in the process and validates and documents community weather
readiness. Signs will be given to each community after storm weather readiness status is attained.
Communities must be reassessed every two years thereafter.
Colvard will survey schools and nursing homes in the County about their plans and preparation for severe
weather. He stated that the County is anxious to pursue storm weather readiness and will stimulate villages
to follow suit.
St. Croix County and all communities within are to pursue storm -ready certification. This proposal was
approved on a Bernard/Gunderson MOTION.
b. Salvation Army
Ann Perszyk of the Salvation Army service extension office in New Richmond, with headquarters in Nekoosa, stated
that the Salvation Army has a great volunteer staff that is available for local needs and asked to be added to the list to
call for emergency help. Since the Red Cross is the first agency to call, she stated that the Salvation Army can work
with the Red Cross to determine which services each agency can provide and avoid duplication. She stated that a
mobile van is available from Eau Claire and a canteen with staff to provide food services.
3. Capital Outlay Program
Emergency Communications Placement of the Inclusion of the Alternate EOC in Communications Loop
for 2004 Priority 1 Capital Outlay. Additional attention placed towards realigning existing Capital Outlay
items to include merging the 2005 and 2006 line item replacement of radio base stations to reflect one 2005
line item for the combined costs. Emergency Communications Capital Outlay Plan approved on a
Bernard/Mortensen MOTION.
Emergency Management: The committee reviewed the capital outlay proposal and made recommendations
to consolidate some outlay items and delay some items. After discussion, the Capital Outlay Plan,
including $1,850 for a utility trailer, was approved on a Gunderson/Mortensen MOTION, and is to be
submitted to Chuck Whiting.
4. Director's Report — Emergency Management
Colvard stated that St. Croix County is eligible for a $214,000 supplemental equipment grant in addition to
the $83,000 initial equipment grant for 2004.
5. Emergency Management Bills — April/May.
The bills for April/May were approved as presented on a Bernard/Malick MOTION.
6. Director's Report — Emergency Communications
Swetlik informed the committee that official notice has been given to the finance committee chair advising
of the non - budgeted $12,297 costs incurred by Mitel to upgrade the Government Center PBX. Installation
of the card upgrade was also completed with Mitel agreeing to a 10 -day trial period to determine if this
would rectify phone static issues.
Swetlik advised that the Harris Corporation will be asked to submit a contract specifically addressing the
approved bid for the Microwave Project. Discussion ensued regarding addressing a possible relocation of
the alternate EOC from Baldwin to Hammond. Mehls advised he was looking into a bid quote on
construction estimates. Swetlik advised that Steve Fisher from zoning informed him that there were no
current applications from cellular companies wishing to build cellular towers in the Baldwin region.
Bernard questioned the possibility of being able to abandon the Hammond tower should the Baldwin tower
be erected. Swetlik advised that a path study would need to be done to assure a microwave line of sight
existed between Baldwin and River Falls. Discussion regarding the possible timing for approaching the
County Board as well as possible funding options for the Capital Outlay line item: " Inclusion of the
Alternate EOC in Communications Loop ".
7. Emergency Communications Bills - March
Approval of the Emergency Communication bills and telephone bills for May were approved on a
Gunderson/Mehls MOTION.
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8. Emmencv Communications closed session under section 19 85(1)(b) to consider dismissal, demotion
licensing or discipline of a public employee
MOTION by Malick/Mehls to bring the meeting into closed session under section 19.85(1)(b) to consider
dismissal, demotion, licensing or discipline of a public employee at 1:05p.m.
MOTION by Bernard/Mortensen to bring meeting out of closed session.
Adiournment•
The meeting was adjourned at 2:05 p.m. on a MalickBernard MOTION.
Respectfully submitted,
Judy Olson, Recording Secretary