Loading...
HomeMy WebLinkAboutEmergency Management and Communications 07-16-03 AMENDED AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: Wednesday, July 16, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center, Room #1281 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Report on Tower Project 2. Discussion and Finalization of EOC Activation Drill NEW BUSINESS 1. AED United Way Grant and Training 2. Pierce County Grant 3. PSFA Grant 4. Generator Purchase S. Springstead Study 6. Emergency Communications Director's Report 7. Emergency Communications Bills 8. Emergency Management Bills 9. Emergency Service Agencies Concerns and Issues a. EMS b. Fire C. Municipal Law Enforcement d. Sheriff's Department ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone # 3 86 - 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: July 3, 2003 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Internet Site MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting July 16, 2003 PRESENT: Chuck Mehls, Clarence Malick, Charles Grant, Denise Gunderson, John Mortensen, Art Jacobson - County Board; Pam Engen — Emergency Management; Gary Kollman — Emergency Communications; Dennis Hillstead — Sheriff's Dept.; Casey Swetlik — Emergency Communications; Chuck Whiting — Administrative Coordinator; Lori Bernard, Mike Knoll — Pierce County Sheriff s Dept., Ron Volkert — Sheriff's Dept. Chairman Mehls called the meeting to order at 9:05 a.m. The Minutes of the June 19, 2003 Emergency Management/Communications Committee were approved on a Malick/Bernard MOTION with the change of the date to Monday, June 16, 2003. DATE OF NEXT MEETING: Thursday, August 14, 2003 — 9:00 a.m. at the Government Center Community Room UNFINISHED BUSINESS: 1. Report on Tower Proiect. Kollman reported that both the Baldwin Village Planning Commission and Village Board approved construction of a 230 ft. tower on the Ag. Center Grounds. He stated that Dairyland Power had received verbal permission from their CEO to fund the tower. Dairyland's participation had been predicated upon construction of a guyed tower rather than a stand - alone. A stand -alone tower would be approximately $35,000 more. As previously authorized, Kollman advised Dairyland that the County would be willing to negotiate the difference. Dairyland's participation will save the County $100,000. In addition, Dairyland will construct a transmitter shelter, provide a generator and place a fence around the shelter at their cost. Kollman was directed to begin negotiations with Dairyland as soon as possible using a team consisting of Malick, Mehls and himself. 2. Discussion and Finalization of EOC Activation Drill. Mehls discussed at length the details for this exercise outlining the scenario, participants, and program. There will be Sheriff personnel to assist at the entry point of this exercise. There will be a check -in list (not a sign -in list) for participants. Lori Bernard and Denise Gunderson will escort participants to their seating arrangement. Lunch will be provided for participants. NEW BUSINESS: 1. AED United Way Grant and Training Bernard/Gunderson MOTION. Four defibrulators will be placed within the County. 2. Pierce County Grant Lt. Mike Knoll from the Pierce County Sheriff's Dept. addressed the Committee regarding this project. He stated that the Governor had nominated Pierce County to be a Wisconsin participant in a new Federal Grant designed to enhance Interoperability. The exact amount of funds available is not yet known but could amount to as much as 6 million dollars in Federal funds. A 25% local match is required, which could bring the total to 8 million dollars. Pierce County currently has only $250,000 available for local match. They are seeking partners in this grant from surrounding counties, which could participate in both the grant and the local match. He believes that money recently allotted by St. Croix County for replacement of its Microwave System would be acceptable as part of the local match. As of this date, there are many unknowns as to the shape of the project and the funding available. This resulted in a Malick/Mortensen MOTION to participate in the grant provided that the grant include the cost of St. Croix County's radio consoles, radio base stations, any upgrades to the new microwave system required for additional connectivity to Minnesota and surrounding counties, movement of existing radio consoles to the Baldwin back up Communications Center and improve communications on the St. Croix River. Motion passed unanimously. Kollman was directed to serve as the "interface" with Pierce County regarding this grant request. 3. PSFA Grant Kollman reported that he had submitted a grant request to a private foundation for funding of cellular 911 equipment. A total amount of $193,000 was requested. The grant request instructions indicated that all elements of the project would be eligible for funding with no local match necessary. St. Croix County was the only grant requestor in Wisconsin selected for funding. However, the Public Safety Foundation of America chose to fund only one item requested and that was in the amount of $28,000. Since there are no other funds available for this project, Kollman suggested declining the grant. A Bernard/Gunderson MOTION passed unanimously to decline the grant but to advertise the award in the local newspapers in order to make the public aware of the need and our efforts to fund from other sources. Kollman and Malick will work on this. 4. Generator Purchase Kollman had offered three bids for generator replacement at last month's meeting. The Committee approved the medium priced quote as long as some proof could be found which showed that product superior to the lowest price quote. Kollman contacted Jeff Nelson (an independent consultant who occasionally works for the County) and sought his advice. Nelson reported that he had experience with all three of the models bid. He stated that he sees more and more Generac generators in use ( Generac was the lowest bid.), but he believed that the disparity in price was probably due to the fact that the Generac equipment was equipped with a manual governor on it. He stated that a solid state governor was necessary for today's electronic equipment because it is more sensitive to power fluctuations. Kollman checked with the bidder of the Generac and found that they had indeed bid a manual governor and that a solid -state governor was not an option on the model bid. Kollman was directed to purchase the middle priced model. 5. Sprin2sted Study of Job Descriptions Kollman distributed the work completed thus far requested by the Springstead group regarding his department. The work was approved on a Grant/Mortensen MOTION. The Emergency Management Department Job Description was approved on a Malick/Bernard MOTION. 6. Emergency Communications Director's Report Kollman reported that he had been approached by Sheriff Hillstead about the possibility of using space in the Baldwin back up Comunication Center for a place for his deputies to stop and access the Records Management System for report writing, thereby saving the time to travel to the Government Center to do the same thing. The Committee was in favor of this and directed Kollman to have wall jacks installed to accommodate a PC connection for the Sheriff. Kollman stated that the APCO National Conference, which is an approved budget item, is scheduled for August 10 -14, 2003. He stated that the Microwave Project will begin July 21 with the inspection of the existing antennas and there is a possibility that the demands of this project could prohibit his attendance. Attendance is important with all of the other projects coming up. He asked the Committee if Assistant Director Swetlik could be sent in his place if he could not attend. The Committee was in favor of this. Kollman distributed a letter from Sgt. Shilts (St. Croix County Sheriff's Dept.) requesting that the Communications Van be dispatched along with the Sheriff's Emergency Response Unit for certain situations. After some discussion, it was determined that the Public Protection Committee should approve this request first. The request was tabled on a Malick/Bernard MOTION. Kollman advised that the replacement card for the Government Center PBX appears to have solved the intermittent "scratchy" voice problems and we have a redundant system again. He noted that the cost of $3,000 for this card was not a budgeted item. The Committee instructed Kollman to write a letter to the Finance Committee making them aware of this. Kollman advised of the difficulties encountered three weekends ago when the Government Center had to cut off both the commercial AC power and back up generator. It was suggested that a generator connection be provided in the outside wall of the new Huber building. 7. Emergency Communications Bills Emergency Communications Bills were approved on a Malick/Mortensen MOTION. 8. Emergency Management Director's Report An application for a 2003 Terrorism Equipment Grant for $82,900 (Part 1) was made. An application for 2003 Part 2 Terrorism Equipment Grant for $214,739 has been submitted. Received closeout on 1998 Presidential Disaster Declaration for the Parks Department in the sum of $4,707.02. Training Revenue received on 6/24/03 in the amount of $424.80. Participated at the Hudson Hospital Exercise on 6/29/03 at 8:00 a.m. Evacuated all current patients to the new hospital. Evacuated eight patients; checked in 11 patients at the new hospital. A finding that the location of the Air Strip Pad is not feasible. Hospital personnel are transporting/ambulancing patients who need Air service from the Emergency Room to the Air Strip Pad. A News Release will be published regarding Siren Activation for community clarification. 9. Emergency Management Bills The bills paid for in July were approved on a Jacobson/Mehls MOTION. 10. Emergency Service Agencies Concerns and Issues a. EMS — Nothing at this time - Not present. b. Fire — Nothing at this time — Not present. C. Municipal Law Enforcement — Nothing at this time — Not present. d. Sheriff's Department — Nothing at this time. Adjournment: The meeting was adjourned at 12:20 p.m. on a Mehls/Mortensen MOTION. Respectfully submitted, Gary Kollman, Emergency Communications Director Pam Engen, Administrative Secretary