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HomeMy WebLinkAboutEmergency Management and Communications 10-14-03 f AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: Tuesday, October 14, 2003 TIME: 9:00 a.m. LOCATION: Village of Deer Park, Library (N*Iap Attached.) CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS 1. Review Deer Park's Municipal Emergency Plan 2. Review Deer Park's Hazard Mitigation Grant 3. Continuity of Operations & Government 4. Removal of Communications Equipment from Capital Outlay Items 5. Emergency Management Director's Report 6. Emergency Management Bills 7. Emergency Communications Director's Report 8. Emergency Communications Bills 9. Emergency Service Agencies Concerns and Issues a. EMS b. Fire C. Municipal Law Enforcement d. Sheriff's Department ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: October 7, 2003 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Internet Site } 46 1 as Community Center Deer Park Fire Department 121 Front Street Placclac Psuu Deer Park Deer Park LibraryNillage Hall ZA- R � as as D 2000 DeLorme. Street Atlas USA; 0 2000 GDT, Inc., Rel. 04/2000 46 MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting October 14, 2003 PRESENT: Chuck Mehls, Clarence Malick, Denise Gunderson, John Mortensen, Art Jacobson, Lori Bernard, Charles Grant - County Board; Gary Kollman, Casey Swetlik — Emergency Communications; Jack Colvard, Emergency Management Director; Elden Spencer, Deer Park President; Norman Reiss and Randy Olson — Deer Park Village Board; Mark Samelstead, New Richmond Police Chief; Ron Volkert, St. Croix County Sheriff s Dept.; Craig Nelson, Baldwin EMS; Pam Engen, Emergency Management Secretary. Chairman Mehls called the meeting to order at 9:00 a.m. The Agenda was adopted on a Gunderson/Mortensen MOTION. The Minutes of the September 19, 2003 Emergency Management/Communications Committee were approved on a Mortensen /Grant MOTION. DATE OF NEXT MEETING: Wednesday, November 19, 2003 —1:00 p.m. Location is the Government Center, Community Room. UNFINISHED BUSINESS NEW BUSINESS: 1. Review of Deer Park's Municipal Emergency Plan The Plan should be reviewed and updated on a yearly basis. The Committee discussed several items that should be included in the revised plan. These items include; Well Testing, Back -Up Power, Line of Succession, Transportation Resources (which would accommodate handicapped persons), Location of Helicopter Landing Site, and Contact Telephone Numbers or Radio Communications (need some link to communicate with County) for Village Contacts. They will work with the Red Cross to identify two shelters that could be used in their community. It was identified, that for a small village with a population of approximately 232 residents, that their First Responder Team responds within the village and into the Towns of Cylon, Stanton and part of Polk County. Further discussion of planning items included the activation of their severe weather siren and a designated Emergency Operations Center in the event of a major incident occurring there. Mehls suggested that the Village should plan on a tabletop exercise, possibly some time in the spring. This would be used to test their plan. 2. Review of Deer Park's Hazard Mitigation Grant The Village had flooding problems, which was very costly to this community. Eldon Spencer reported that some of their electrical costs, for pumping water out of an area where a broken sewer line was discovered, exceeded $600 per month. Several State Agencies and elected officials inspected the flooding sites. The Village has submitted an application for a Flood Mitigation Grant to FEMA. So far, they have not received a response to their application. 3. Continuity of Operations and Government A Continuity of Operations and Continuity of Government Plan needs to be submitted to the State by January 14, 2004. Colvard outlined some of the requirements of the plan. At this time, the state is requiring that the counties develop this plan, which is a result of the World Trade Center problems that occurred when many of New York's records and operations were housed there and were destroyed. As part of the planning process, Colvard will bring this up at the Department Head's meeting on the 24 "'. Each department within St. Croix County should develop a plan of operations, for their department, if the Government Center became unusable for up thirty days. This plan should identify how and where the departments operations would be carried on. The Committee also addressed that each community should evaluate and plan for these same concerns and incorporate their responses into their plans. 4. Removal of Communications Equipment from Capital Outlay Items The back -up consoles at Baldwin in the amount of $250,000 will not be funded in 2004. Chair Mehls will present to the County Board, at Budget Hearing Meeting (10/30/02) the strong need for these monies to be funded in 2004. A Resolution will be drafted to present to State and Federal officials to include back -up radio base stations in their Homeland Security Grant Funding Equipment Listing. This Resolution will be presented to the County Board in November or December. 5. Emergency Management Director's Report Colvard informed the Committee of the Terrorism Presentation that he and Mehls presented at the Phipps Center. This was requested by the Dept. of Aging. Approximately 100 people attended this presentation. Chuck Mehls and Jack Colvard were complimented and have received only positive comments on their presentation. On October 31, 2003, an Influenza Pandemic Exercise will be held at the River Falls Area Hospital in River Falls. This exercise is in conjunction with Public Health. Barb Nelson and Colvard are hoping to present this exercise to Holy Family Hospital and the Hudson Medical Center sometime this spring. Then all four hospitals in the County will have participated in this exercise for their people and hopefully will re- evaluate their emergency plans. 6. Emergency Management Bills The bills for the month of September were approved on a Bernard/Gunderson MOTION. 7. Emergency Communications Director's Report Pierce County did not receive the Grant. No entity in WI was awarded this Grant, only Ramsey County, MN. The structural analysis on the Glenwood City Tower is complete; it needs stronger guy wires. Harris Company will do the work at no additional cost; it is part of the bid. The existing anchors will support the new guy wires. The generators through Homeland Security will be placed in Hammond, next to the Highway Dept. and will be LP gas. The other generator will be placed in Hudson at the Water Tower on Wisconsin St. and will be natural gas. We temporarily lost our transmitters at the River Falls tower site due to an infestation of Japanese Beatles, which tripped the circuit breakers. Pierce County owns the site and has cleaned out the bugs. The old AT & T Calling Cards were cancelled. After numerous telephone contacts over several weeks, we were advised by AT &T that due to their error, we were never billed for calls on these cards. New cards have been issued in the following numbers; 5 to Sheriffs Department, 2 to Register of Deeds, 1 to County Clerk, 1 to Corp. Counsel, 1 to Medical Examiner and 6 to District Attorney. We have 4 left and have ordered another 20. Work is still progressing on the Somerset Repeater situation. Mini repeaters are being installed to capture the signal and then only broadcast it locally to Somerset, not to New Richmond, Hudson, and Roberts. The Maps are still being worked on by Brett Budrow, Zoning, and by EMS and Fire agencies for jurisdiction issues. Hudson Township has established a First Responder Entity consisting of six people, and they hope to expand services into Troy Township. On October 20, 2003, Emergency Communications will have nine dispatchers certified in CPR. c � r Everyone on -staff will then be CPR Certified. 8. Emergency Communications Bills The Emergency Communications' Telephone Bills for the month of September were approved on a Mortensen/Bernard MOTION. The Emergency Communications September Bills were approved on a Jacobson/Grant MOTION. 9. Emergency Service Agencies Concerns and Issues a. EMS b. Fire C. Municipal Law Enforcement d. Sheriff's Department No issues or concerns, by representatives, were expressed at this time. Adjournment: The meeting was adjourned at 11:40 a.m. on a Jacobson/Grant MOTION. Respectfully submitted, Pam Engen, Administrative Secretary