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HomeMy WebLinkAboutEmergency Management and Communications 12-19-03 j 4 I L r AGENDA ST. CROIX COUNTY NOTICE OF ( OMMITTRE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: December 19, 2003 TIME: 1:00 P.M. LOCATION• Baldwin Ag. Center, Community Room CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Actions concerning Terminology `Fire Number" NEW BUSINESS 1. Disposition of Emerald Tower 2. Recognition of Tower Partnership between St. Croix County and Dairyland Power 3. Emergency Management Director's Report 4. Emergency Management Bills 5. Emergency Communications Director's Report 6. Emergency Communications Bills 7. Emergency Service Agencies Concerns and Issues a. EMS b. Fire C. Municipal Law Enforcement d. Sheriffs Department ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This Agenda is not necessarily presented in this order.) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386 - 4719/386 -4718 Gary Kolhim Emergency Communications — Phone #386 -4705 DATE: December 8, 2003 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Internet Site MINUTES - OFFICIAL Emergency Management /Communications Committee Meeting December 19, 2003 PRESENT: Chuck Meh1s, Clarence Malick, Denise Gunderson, Art Jacobson, Lori Bernard, Charles Grant, John Mortensen - County Board; Gary Kollman, — Emergency Communications; Jack Colvard, Emergency Management Director; Mark Samelstead, New Richmond Police Chief; Ron Volkert, St. Croix County Sheriff's Dept.; Craig Nelson, Baldwin EMS; Ken Graves - Dairyland Power; Steven Findlay - United Fire and Rescue; Doug Briggs - Somerset Police Chief; Tom Hawley - Baldwin Bulletin; Mark Kongshaug - Baldwin EMS. Chairman Mehls called the meeting to order at 1:06 p.m. The Agenda was adopted on a Jacobson/Mortensen MOTION. The Minutes of the November 19, 2003 Emergency Management/Emergency Communications Committee Meeting were approved on a Grant/Gunderson MOTION. DATE OF NEXT MEETING: Wednesday, January 21, 2004 —9:00 a.m. Location will be the Government Center, Room #1281. OLD BUSINESS: 1. Chuck Mehls is putting together a letter for Town Clerks requesting that they discontinue the usage of describing addresses as "Fire Numbers ". He also met with Zoning and they also have agreed to stop using this terminology. Mehls discovered that Land and Water still uses this terminology and agreed to discontinue this terminology. He was surprised to find out that the County Board Election- Papers contains this terminology too. He will send a memo to the County Clerk to have this changed. NEW BUSINESS: 1. Disposition of Emerald Tower: Kollman reported that the County owns a 140 ft. guyed tower and 2.29 acres of land in Emerald Twp. near the jct. of Co. Rd. G and 250 St. We discontinued use of this tower in 1993 when the Glenwood City tower was constructed. Kollman asked what the Committee would like to do with this. After some discussion, Kollman was directed to attempt to find a possible telecommunications renter for this site as a source of revenue. 2. Recognition of Tower Partnership between St. Croix County and Dairyland Power: Kollman introduced Ken Graves (Manager, Telecommunications Services) for Dairyland Power and explained the extent of the partnership in constructing the Baldwin Tower. A photographer for the Baldwin Bulletin was on hand and took photos. 3. Emergency Management Director's Report: Colvard distributed a letter that Supervisor Julie Speer gave him. The letter was to the Village of Wilson Board and addressed two plans that the Village could use as examples for developing an Emergency Management Plan for their community. Also, it addressed that Colvard would attend one of their Village Board meetings to review the planning with them. Colvard distributed another letter to the Committee, which he forwarded to the Office of Justice Assistance, in Madison, identifying the resolution that was passed unanimously at the November 25"' Board meeting. In the letter he identified the County's concern to include the purchase of radio base stations for emergency dispatch centers as part of the eligible equipment that could be purchased through the grants. He distributed a list of the funding, from grants, that has been received so far this year, $ 105,313.34. Lori Bernard requested a list of the equipment that is being purchased through the Homeland Security Equipment Grants, administered by Emergency Management. Colvard distributed a couple of lists that have been developed to identify which agencies or communities are receiving equipment from the grants. He is waiting on a $ 90,000 refund and a $ 27,700 refund from the Office of Justice Assistance for equipment bills that he has submitted for 100% reimbursement through the Homeland Security Grant Program. 4. Emergency Management Bills: The bills were approved on a Malick/Mortensen MOTION. 5. Emergency Communications Director's Report Kollman distributed a letter from Mathew Stohr (Legislative Associate) for the Wisconsin Counties Association. The letter was sent to all County Board Chairs in order to solicit opposition to Senate Bill SB272 and its companion Assembly Bill 588. Kollman spoke with Mr. Stohr who stated that the intent of the Bill was to prohibit local units of government from going into competition with private telecommunications providers. After some discussion, Kollman, Mehls, and Bernard were asked to research this further and if necessary schedule a Committee Meeting just prior to the January County Board meeting. Kollman reported that his Department budget had large deficits in two areas. One is the "Equipment Repair" line item which was caused by $15,000 in Government Center Telephone System upgrades. These costs were not in the original budget and had been reported to Finance as a possible request from the contingency fund. The other is an estimated $13,000 deficit in the Overtime portion of the budget due to the fact that Emergency Communications experienced four telecommunicator vacancies in 2003. Kollman reviewed each line item in his budget and after projected end of year costs will be able to cover all but $3,800 of the total amounts. He reported that he estimates a surplus of approximately $10,000 in the telephone account of Building Services that he took control of when he was given responsibility for the Government Center Telephone System. After checking with Ralph Robole, Kollman advised that his deficit could be made up from this account. Kollman was directed to contact the Finance Director and work this out. 6. Emergency Communications Bills The Emergency Communications' Telephone Bills for the month were approved on a Bernard/ Gunderson MOTION and the Emergency Communications' bills were approved on a Malick/Bemard MOTION. 7. Emergency Service Agencies Concerns and Issues a. EMS - updating disaster trailer plans for the County b. Fire - not present C. Municipal Law Enforcement — The City of New Richmond's Police Dept. has written a Policy regarding dispatching of a "Bomb Threat" situation. This will be taken up at the next Police Chief's Meeting. Doug Briggs thanked Colvard and Kollman for their assistance in planning and dispatching that they have provided the Village of Somerset. Briggs said that he would to attend more of the meetings so that he could relay this information back to his Emergency Management Committee in the Village. d. Sheriffs Department -nothing to address Y POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Evaluations for Emergency Management and Emergency Communications Directors. Adjournment: The meeting was adjourned at 3:10 p.m. on a Mehls/Mortensen MOTION. Respectfully submitted, Jack Colvard, recording secretary