HomeMy WebLinkAboutEmergency Management and Communications 02-12-03 X
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AGENDA
ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: Wednesday, February 12` 2003
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center Conference Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. Government Center Phone Policy Resolution
2. Towing Resolution
3. Microwave Resolution
4. 911 Resolution
5. 2002 Terrorism Supplement Grant
NEW BUSINESS
6. Director's Report — Emergency Management
7. Emergency Management Bills — February
8. Director's Report — Emergency Communications
9. Emergency Communications Bills - February
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone x$386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: /03
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
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MINUTES - UNOFFICIAL
Emergency Management/Communications Committee
Meeting
February 12, 2003
PRESENT: Chuck Mehls, Clarence Malick, Charles Grant, Art Jacobson, John Mortensen, Denise Gunderson, Lori
Bernard - County Board; Jack Colvard, Vicki Linneman — Emergency Management; Gary Kollman — Emergency
Communications; Ron Volkert — Sheriff's Dept.
Chairman Mehls called the meeting to order at 9:05 a.m.
The Agenda was adopted on a Grant/Gunderson MOTION.
After review, minutes from the January 10'', 2003 Emergency Management/Emergency Communications Meeting were
approved on a Grant/Bernard MOTION.
DATE OF NEXT MEETING: Friday, March 14 te , 2003 — 9:00 a.m. at the St. Croix County Government Center
UNFINISHED BUSINESS:
1. Government Center Phone Policy Resolution
Kollman advised that there were problems with the Government Center Telephone System that he could not
correct due to lack of training. He stated that Building Services had paid for a five -day training course for his
predecessor, which is conducted by the manufacturer. Through a misunderstanding with Building Services,
neither Building Services nor the Emergency Communications Department included the cost of the training in
their current year's budget. The cost is $1,250 plus expenses. Malick stated that we originally intended to catch
up on the two system software releases, which we are behind. He suggested that these releases might clear up
some of the problems, which we cannot fix. Kollman stated that he does not have the $12,297 necessary to
accomplish this. Kollman was instructed to pay this out of his budget and to attempt to cover the cost from other
line items at the end of the year. A request to Finance may have to come at that time. This proposed direction
was passed on a Mortensen/Jacobson MOTION.
2. TowinE Resolution
This resolution was discussed at the last Public Protection meeting and they are making progress. The Towing
companies have decided that they would like an association. Restrictions and lists are being set up for the Towing
companies to follow.
3. Microwave Resolution
Malick wanted to know the possibilities of consolidating dispatching. Kollman stated that he has met with the
other Counties twice and that no decision has been made. Kollman stated that a lot of time and money will need
to be spent before it can be determined if this merge will be effective. Malick is gathering information as to the
University of Wisconsin - River Falls helping out with the setting up and minutes of the next meeting with the
Counties.
4. 911 Resolution
Mehls stated that St. Croix County is now registered. The bill is being formed on Wednesday, February 19`
2003 at 12:00 p.m. at the State Capitol and St. Croix County has been invited to attend being that St. Croix
County is the first County to express an interest in this proposal. Mehls is to find out more details on this meeting
if anyone is interesting in attending.
5. 2002 Terrorism Supplement Grant
Colvard explained to the Committee a sixth option involving a method to use towards retaining the Terrorism
Supplement Grant monies within the County. In lieu of contracting with outside contractors, we can contract with
municipal emergency service representatives. He submitted this idea to Madison and it was well received to the
extent that his proposal was e- mailed to all 72 counties to make them aware of this additional option.
Mehls commended Colvard for his effort in retaining monies in the County and the training dollars that he has
obtained from the state and the various grants that he has received.
NEW BUSINESS
6. Setting Up an EOC
Mehls mentioned to the committee about setting up an EOC for the August County Board meeting in order to
acquaint them with the setup and functions that it would provide in the event of a disaster in the County. Mehls
will put together more information on this exercise and bring to the Committee at a later date.
7. Director's Report — Emergency Management
Colvard told the committee of the upcoming exercises. There will be an Influenza exercise with Public Health on
February 27`', 2003 at 12:30 p.m. at the Baldwin Hospital. Another exercise will be held on March 20` 2003 at
9:00 a.m. at the Baldwin Village Hall involving a simulated train derailment. There will also be a severe weather
exercise at the Glenwood City Fire Department on April 10` 2003 at 9:00 a.m.
Colvard mentioned that he is in the process of finalizing the radio purchases that are funded through the 2002
Terrorism Equipment Grant monies for Fire, EMS, and Police Departments in the County.
Colvard provided information to the committee about the upcoming Governor's Conference on Emergency
Management to be held on April 18` & 19` 2003 at the PaperValley Inn in.Appleton, Wl. Colvard has a copy of
the agenda for anyone who is interested in attending.
Colvard informed the Committee about the reimbursement monies for the Parks Department from 2001 storm
damages.
8• Emer encv Management Bills January
The bills for January were approved, as presented, on a Gunderson/Malick MOTION.
9• Director's Report — Emer enc Communications
Mehls asked Kollman if anything had been put together with the Weather Service Network in order to use their
services for notifying the public in case of a warning. Kollman stated that this service is available to us and that
the message is to be relayed through the duty officer. The committee would like Kollman to put a call into the
WEM duty officer within the following week to test this service and then report back to the committee the
outcome of this service at the next meeting.
10. Emer encv Communications Bills January
The bills for January were approved, as presented, on a Mortensen/Gunderson MOTION.
Future Agenda Items
Adiournment•
The meeting was adjourned at 10:55 a.m. on a Jacobson/Gunderson MOTION.
Respectfully submitted,
Vicki Linneman, Recording Secretary