HomeMy WebLinkAboutEmergency Management and Communications 03-14-03 AGENDA
ST. CROIX COUNTY
NOTICE OF C OMMITTFF. MEETING
TO: Clarence Malick, Chairman
St. Croix County Board
FROM: Chuck Mehls, Chair of Emergency Mgt./Emergency
Communications
COMMITTEE TITLE: Emergency Management/Emergency Communications
DATE OF MEETING: Friday, March 14` 2003
TIME: 9:00 a.m.
LOCATION: St. Croix County Government Center Community Room
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING OPEN
ACTION ON PREVIOUS MINUTES
UNFINISHED BUSINESS
1. 911 Wireless Communications Update
NEW BUSINESS
2. Radio /Cable TV Override Capabilities
3. Microwave System Specifications
4. Director's Report - Emergency Communications
5. Emergency Communications Bills - February
6. Director's Report - Emergency Management
7. Emergency Management Bills - February
8. Emergency Service Agency Representatives Concerns and Issues
ANNOUNCEMENTS AND CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT
(This agenda not necessarily presented in this order)
SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718
Gary Kollman Emergency Communications — Phone #386 -4705
DATE: 02/27/03
Copies to: County Board Office Committee Members
County Clerk News Media/Notice Board
Intranet Site
K
MINUTES - UNOFFICIAL
Emergency Management/Communications Committee
Meeting
March 14, 2003
PRESENT: Chuck Mehls, Clarence Malick, Charles Grant, Art Jacobson, Denise Gunderson, Lori Bernard - County
Board; Jack Colvard, Vicki Linneman — Emergency Management; Gary Kollman, Casey Swetlik — Emergency
Communications; Ron Volkert — Sheriff's Dept.; Jim VanderWyst — New Richmond Fire Dept.; Wendy Paulson — WCCO
Radio; Jeff Petersen — WIXK Radio; Steve Brown — Frontier Communications.
Chairman Mehls called the meeting to order at 9:05 a.m.
The Agenda was adopted on a Grant/Malick MOTION.
After review, minutes from the February 12'', 2003 Emergency Management/Emergency Communications Meeting were
approved on a Malick/Bernard MOTION.
DATE OF NEXT MEETING: Thursday, April 24` 2003 — 9:00 a.m. at the St. Croix County Government Center
UNFINISHED BUSINESS:
1. 911 Wireless Communications Update
Malick presented Kollman with some research on who to contact for the University of Wisconsin -River Falls in
helping out with future meetings. Kollman informed the committee of a Public Safety Foundation of America
Grant that would be used to purchase the equipment upgrading needed. Kollman is to write up a memo and
present to Malick to put on the agenda at the Finance Committee meeting on April 10 0 ', 2003. Presentation of the
memo to the Finance Committee was passed on a Malick/Gunderson MOTION.
NEW BUSINESS:
2. Radio /Cable TV Override Capabilities
Kollman stated that there were companies which provided citizen contact capabilities in the event of an
emergency through the use of telephone calls. One such company charges a monthly minimum of $2,100.23 per
call when activated. He advised that the only television cable override accessible by the Dispatch Center in St.
Croix County, at this time, is Frontier out of New Richmond.
3. Microwave System Specifications
Kollman had previously mailed the bid specifications for the microwave project to those Supervisors on the
Emergency Management/Emergency Communications Committee for their perusal prior to the meeting. Kollman
reported that the specifications covered four different options. Kollman was directed to advertise the bid as per
the specifications presented on a Malick/Jacobson MOTION.
4. Director's Report — Ernmency Communications
Swetlik informed the committee of the pay phone situation within the Hudson Government Center. There are a
total of five pay phones, three of which are charged for. It was decided by the committee to disconnect two of the
pay phones and to look at the issue again in a couple of months to see if there is a savings and if there is a lot of
usage for the remaining three pay phones.
Kollman ordered two upgrades to the phone system in hopes that it will fix the ongoing problem of the phone
system, which is currently without backup due to the problem.
Swetlik reported that the cost of telephone directory assistance has been $1.99 per call. There is a web link called
"anywho.com" which can provide the same information via the internet for free. He suggested that the link be
advertised on the County Intranet for all to use.
Kollman advised that he recently installed two digital telephones, which were expensive. Malick instructed
Kollman to purchase four analog telephones to keep in stock for replacements. Further he suggested that Kollman
make a determination on whether a replacement telephone should be analog or digital. Malick directed Kollman
to contact the telephone consultant, that the County has been using, and direct him to do a study of the benefits on
analog vs. digital.
5. Emergency Communications Bills — February
The bills for February were approved, as presented, on a Jacobson/Gunderson MOTION.
6. Director's Report — Emergency ManaLyement
Colvard reported to the committee that the radios purchased under the 2002 Terrorism Equipment Grant are in
and are in the process of being programmed and then distributed. Emergency Management has purchased a total
of 87 radios for Fire, EMS, and Police departments in St. Croix County, at this time.
Colvard explained the upcoming Terrorism Preparedness course to be held on March 24 -26, 2003 in Eau Claire,
Wisconsin. Participants will be: Barb Nelson and Wendy Kramer — Public Health; Mark Samelstead — New
Richmond Police Chief, Jim VanderWyst — New Richmond Fire Chief; Craig Nelson — Baldwin Ambulance
Director; Chuck Mehls — County Board; and Jack Colvard — Emergency Management. This class is a mandatory
course under the 2002 Terrorism Supplement Grant.
7. Emergency Management Bills - February
The bills for February were approved, as presented, on a Malick/Grant MOTION.
8. Emergency Service Agency Representatives Informational Concerns and /or Issues
St. Croix County Sheriff's department attended a presentation on the new AMBER Alert service.
Future Agenda Items
Adiournment:
The meeting was adjourned at 11:35 a.m. on a Grant/Jacobson MOTION.
Respectfully submitted,
Vicki Linneman, Recording Secretary