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HomeMy WebLinkAboutEmergency Management and Communications 06-19-03 r AGENDA ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Clarence Malick, Chairman St. Croix County Board FROM: Chuck Mehis, Chair of Emergency Mgt./Emergency Communications COMMITTEE TITLE: Emergency Management/Emergency Communications DATE OF MEETING: Thursday, June 19, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center, Community Roam CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Discussion of August EOC activation test NEW BUSINESS 1. Replacement of Auxiliary Power 2. American Red Cross renewal of shelter contracts for 2003 3. Report of towers project 4. Emergency Communications Bills 5. Emergency Management Director's Report 6. Emergency Management Bills 7. Emergency Service Agencies Concerns and Issues a. EMS b. Fire C. Municipal Law Enforcement d. Sheriff's Department ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Management - Phone #386- 4719/386 -4718 Gary Kollman Emergency Communications — Phone #386 -4705 DATE: June 3, 2003 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board Internet Site s . MINUTES - OFFICIAL Emergency Management/Communications Committee Meeting June 19, 2003 PRESENT: Chuck Mehls, Clarence Malick, Charles Grant, Denise Gunderson, John Mortensen, Art Jacobson - County Board; Jack Colvard — Emergency Management; Gary Kollman — Emergency Communications; Dennis Hillstead — Sheriff's Dept.; Craig Nelson — Baldwin EMS; Mark Samelstead — New Richmond Police Dept. Chairman Mehls called the meeting to order at 9:15 a.m. The Agenda was adopted on a Mortensen/Gunderson MOTION. The minutes from the May 9th, May 20' and May 22n 2003 Emergency Management/Emergency Communications meetings were approved on a Malick/Mortensen MOTION. DATE OF NEXT MEETING: Thursday, July 16th, 2003 — 9:00 a.m. at the Government Center Community Room UNFINISHED BUSINESS: 1. Discussion of August EOC activation test. The Committee discussed the activation test and the roles and responsibilities of the participants at great length. Sheriff Hillstead questioned the Line of Succession Resolution, as previously passed by the Board, and suggested amendments that should be made to it in order to more fully clarify the activities of elected officials and the Emergency Management Director. Hillstead suggested that he and Colvard clarify responsibilities as identified in the County's Emergency Operations Plan and the resolution and have these items available for the July meeting. The consensus of the Committee was that the following items should be addressed; authority to request activation of the EOC, language for allowing the expenditure of funds, issuance of proclamations and requesting additional aid from the state. Further discussion occurred regarding who was authorized to activate the County EOC in the event of an emergency and who the contact persons from the County would be. MOTION by Malick/Jacobson to create two separate contact lists listing the Sheriff on one and the other listing Colvard, Kollman, Malick and Jacobson in that order. Whoever was contacted would have the responsibility to contact the others listed. Motion passed unanimously. NEW BUSINESS: 1. Replacement of Auxiliary Power Kollman identified that the replacement of generators at the various tower sites have been scheduled in the capital outlay program. He commended Steve Bahneman for the work that he has done in determining the need for and obtaining of bids for the replacement of the generator at the Glenwood Tower. The bids were reviewed and discussed, with input from Kollman about each of the bids. Malick requested that Kollman try to identify some form of documentation to support comments about each of the generator manufacturers quality. Malick/Mortensen MOTION to approve the Allied bid, pending some form of documentation that Allied is a better brand, else then to accept the Generac bid. 2. American Red Cross renewal of shelter contracts for 2003. No representative was present, item was tabled until the next meeting. 3. Report of Towers Proiect Kollman reported that the Baldwin Village Planning Committee will take up the proposed Baldwin Tower on July 7 t ', 2003 at 7:00 p.m. He stated that Dairyland Power is officially submitting an internal request to participate in the cost of the Baldwin Tower but that they would rather provide a guyed tower than a stand- alone because a guyed tower is cheaper. Kollman stated that a self - supported tower was preferred because it occupies far less space. Kollman was instructed to contact Dairyland Power and advise that the County might be interested in sharing in the cost difference. 4. Director's Report — Emeruncy Communications Kollman reported that in the past two years he has received numerous complaints from both Roberts Fire and Somerset Fire regarding the reliability of fire paging from the Hudson Water Tower site. Kollman explained that over the past two years, we have had radio maintenance personnel respond on eight different occasions and we have spent $6,089.62. Problems still continue. Kollman advised that pager reception is a difficult issue because pagers have the most inefficient antenna systems, conditions of both the pager and battery varies and the physical location of the person carrying the pager all are part of the equation. Additionally, the fact that Roberts Fire draws many of their volunteers from Hudson during the day and Somerset draws from those working at Anderson Windows further complicates the issue. Kollman advised that the equipment at the Hudson Water Tower would be the first equipment replaced under the systematic Base Station replacement program in the COP. He also outlined other possible remedies that he was pursuing. Kollman reported that the Communications Van had been requested for a barricaded suspect in Hudson on 07/16/03 and worked very well. 5. Ernmency Communications Bills - March The bills for May were approved, as presented on a Malick/Gunderson MOTION. 6. Emmency Management Director's Report Things are getting backed up due to the posting of his secretary into a Planning Department full -time position. Interviews for a replacement were held yesterday, the 18 Colvard informed the Committee about a functional exercise scheduled for June 29 at the Hudson Hospital. The exercise is in conjunction with the move to the new hospital facility. Also, he is in the process of working with Public Health and Pierce County to do a joint county Influenza Pandemic exercise with the River Falls Hospital sometime in October. He has to take some time off because he has reached his maximum on PTO and will start losing any additional accrual of vacation time. 7. Emer2ency Management Bills The bills for May were approved, as presented on a Jacobson/Gunderson MOTION. 8. Emmencv Service Auncies Concerns and Issues a. EMS — Nelson informed the Committee that, Budrow from planning, attended their EMS meeting and was very positive about being able to provide the type of maps that they need. A time frame was not identified at this time. b. Fire — excused from meeting C. Municipal Law Enforcement — nothing at this time d. Sheriff's Department — nothing at this time Adj ournment: The meeting was adjourned at 12:00 p.m. on a Gunderson /Grant MOTION. Respectfully submitted, Jack Colvard, Recording Secretary