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HomeMy WebLinkAboutAdministration 07-18-11 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING AND AGENDA ADMINISTRATION COMMITTEE July 18, 2011— 8:30 A.M. St. Croix County Government Center — Room 1281 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS: June 20, 2011 1. Reconciliation Report 2. Cash & Investments Report 3. General Fund Revenues & Expenditures Report 4. 2008 Bond Proceeds Reallocation for Baldwin Roof 5. 2010 Bond Proceeds Reallocation for Software Modules 6. Dog Damage Claim — Matthew Main 7. Dog Damage Claim Process 8. WPPA Labor Agreement 9. Human Resources Policies & Procedures Handbook Revisions 10. Resolution Preparation and Review Policy, Final Draft 11. Concealed Carry Resolution, Draft 12. Resolution Repealing Resolutions Relating to Hiring Freeze 13. Resolution Westcap Block Grant 14. Long Range Facility Planning DATE OF NEXT MEETING: August 15, 2011 ADJOURN Reviewed & Approved By: SIN RE County Patrick Thompson Administrator Sharon Norton - Bauman Committee Chair (Items may be taken in different order) * *Additions /Changes /Corrections A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 7:53 AM 7/13/2011 Official Minutes of Committee Meeting ST. CROIX COUNTY ADMINISTRATION COMMITTEE July 18, 2011 — 8:30 A.M. St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER — The meeting was called to order by Chair Norton - Bauman at 8:30 a.m. ROLL CALL — Present: Daryl Standafer, Lorin Sather, Sharon Norton - Bauman, Roger Rebholz, Esther Wentz, Buck Malick, and Ryan Sicard Others Present (not mentioned below): Norm Matzek, Kristen Ziliak APPROVAL OF MINUTES OF PREVIOUS MEETINGS: Motion by Wentz, 2nd by Sather to approve the June 20, 2011 minutes as corrected. Carried unanimously. County Administrator Patrick Thompson explained Kathy Spott is present and in training to serve as the backup for taking minutes in the Administration Committee. 1. Reconciliation Report — County Treasurer Laurie Noble presented the May Reconciliation Report. No questions. 2. Cash & Investments Report — Thompson indicated this report provides data through the end of May 2011 and Finance Director Michelle Pietrick is present to answer questions. Pietrick reported unspent bond proceeds are slightly under $3,000,000 but indicated the Highway Department has spent some funds but has not reported the amounts to her yet. She added other bond proceed projects are proceeding. 3. General Fund Revenues & Expenditures Report —No questions or comments. County Clerk Cindy Campbell noted the election budget will exceed the budgeted amount for 2011. 4. 2008 Bond Proceeds Reallocation for Baldwin Roof — Thompson explained a balance of $72,000 remains in the 2008 bond proceeds. He recommends the remaining balance be reallocated for the Baldwin Ag- Center roof replacement and closeout the 2008 bond proceeds. Motion by Malick, 2nd by Rebholz to recommend to the County Board the reallocation of the 2008 bond proceeds for the Baldwin Ag- Center roof replacement and a resolution be drafted. Standafer indicated this requires a two - thirds vote by the County Board. Carried unanimously. 5. 2010 Bond Proceeds Reallocation for Software Modules — Thompson explained in 2010 bonds were issued for new financial software. Rather than total replacement, Pietrick recommends purchase of certain components in the amount of $100,000 which includes the consultant's fees for the needs assessment, leaving a balance of $200,000 for that item in the capital improvement bonding. Thompson recommends this balance not be spent and make it part of the residual balance for the bonding. Thompson indicated eventually the County Board will need to make a decision to reallocate those funds. Pietrick explained she is utilizing CESA 10 for ALIO software support and having the upgrades will bring the County to the next step. Pietrick explained new software is time intensive and this money is better spent with the upgrades which will improve reporting needs and provide necessary training. Malick requested Thompson's informed input on this matter. Thompson confirmed his recommendation is to proceed with the upgrades. Motion by Sather, 2nd by Malick to proceed with the reallocation of the funds to purchase the ALIO components. Administration Committee July 18, 2011 Page 2 of 3 Rebholz asked what departments this affects. Pietrick indicated training is necessary especially in the Health and Human Services Departments. Rebholz asked where the service is from the company that sold the County this software program. Pietrick confirmed they have been working with the software company and holding them accountable to make adjustments and have found within the last six months upgrades to improve the system. Carried unanimously. 6. Dog Damage Claim — Matthew Main — Thompson explained the claims submitted by Matthew Main occurred where a stray dog attacked Mr. Main's dog and Mr. Main is claiming $850.31 for veterinary costs. Thompson recommends this claim be paid out of the dog license fund. Amy Barstad, Town of Glenwood Clerk was present during the discussion. Motion by Malick, 2nd by Wentz to approve payment. Carried unanimously. 7. Dog Damage Claim Process — Thompson explained he discussed the dog damage claim process with Corporation Counsel Greg Timmerman and the possibility of delegating the authority to the County Administrator not to exceed approval of $1,000 per claim. Motion by Sicard, 2nd by Sather to delegate to the County Administrator authority to act on Dog Damage Claims to up $1,000 per claim. Carried unanimously. 8. WPPA Labor Agreement — Funk provided a history and update of the WPPA labor agreement noting the disagreement was with the year two language concerning the Wisconsin Retirement System (WRS) language. Funk stated on June 30 the union notified her they were willing to accept the terms and move forward. She indicated they ratified the same language ratified in March but with Act 10, health insurance is a prohibited subject of bargaining. A letter needs to be sent explaining the selection and plan design of health insurance cannot be bargained but will continue to include them as with the AFSCME groups. Funk reported the language and terms have been worked out. Funk confirmed the union needs to go back and vote again. The goal is to bring the contract to the County Board on August 2" Discussion regarding the Administration Committee approving a contract that has not yet been ratified contingent on the union subsequently ratifying it before it goes to the County Board on August 2nd. Motion by Malick, 2nd by Standafer approving a contract with the described language that reserves to the County Board the ability to define the health insurance plan and in other respects remains the same as approved previously. Carried unanimously. 9. Human Resources Policies & Procedures Handbook Revisions — Thompson explained changes to the handbook are necessary because of the WRS. Act 32 changed the eligibility for new hires noting new employees must work at least two - thirds of what is considered full -time employment in order to be eligible for WRS. The new threshold is 1200 hours. Funk noted an additional change, in which the County will pay one -half of the total actuarially required contribution. The employee portion will be deducted from the employee's paycheck on a pre -tax basis. Motion by Malick, 2nd by Wentz to approve the changes. Carried unanimously. Sather asked why Charlie Carlson was mentioned in the handbook rather than stating "Consultant" in dealing with appeals. Funk stated there will be other changes to the handbook and will include this change. 10. Resolution Preparation and Review Policy, Final Draft — Thompson explained this item is a recommendation coming forth from Administration regarding revising the resolutions that come before the County Board. Major changes include all resolutions will require a fiscal impact statement approved by the Finance Director and require resolutions be provided to Corporation Counsel and County Administrator fifteen days prior to County Board action for legal and administration review. Discussion regarding this Administration Committee July 18, 2011 Page 3 of 3 change being part of the County Operations Policies and not the bylaws. Motion by Sicard, 2nd by Wentz to adopt the policy and direct the County Administrator to inform the County Board and Department Heads of the new procedure. Carried unanimously. 11. Concealed Carry Resolution, Draft — Thompson stated the draft resolution prohibits the carrying of firearms into all county buildings. Effective November 1, 2011, Wisconsin Statutes § 175.60(2g) permits any properly licensed person to carry a concealed weapon anywhere in this state except as provided in other statutes. Sheriff John Shilts was present. Malick asked the resolution apply only to the Government Center and Health and Human Services buildings. Discussion regarding parks and shelters. Shilts stated we cannot restrict someone from bringing a concealed weapon onto county property, but the County can restrict bringing concealed weapons into County buildings. Thompson recommends for purposes of consistency and if we are going to adopt this resolution, it would be applicable to all county buildings. Shilts noted the exemption of active duty law enforcement but stated there are exceptions in the law for judges and district attorneys to carry concealed weapons in the court areas which may need to be addressed. Malick requested clarification regarding the concept of active vs. the inactive duty or retired officers who are process servers. Shilts stated it allows qualified retired officers the same exemptions as the active duty officers. Motion by Malick, 2nd by Sicard to table and refer back to the Sheriff and Corporation Counsel to address those items discussed including court personnel, limiting to certain buildings and active and inactive duty officers. Carried unanimously. Malick suggested consideration of creating this as a County ordinance. 12. Resolution Repealing Resolutions Relating to Hiring Freeze — Thompson stated this resolution will repeal the previous resolution and direct the County Administrator to review vacant and open positions proceeding with the new policy. Motion by Rebholz, 2nd by Malick to approve. Carried unanimously. 13. Resolution Westcap Block Grant — Motion by Wentz, 2nd by Malick to approve. No discussion. Carried unanimously. 14. Long Range Facility Planning — Thompson stated after discussions with Building Services Director Art Tobin, it was decided to seek direction for long range planning. Thompson asked the committee to discuss the next steps in moving forward with additional planning, or pause for now and discuss in the future noting the need for direction with the New Richmond facilities. Discussion regarding the New Richmond facilities and the need for a decision. Wentz stated the Health and Human Services (HHS) Board will be bringing a resolution to the County Board which takes the Nursing Home off the levy. Norton- Bauman asked would it be the intention to do no more planning until receipt of direction from the HHS Board in August. Thompson will take this as direction to judiciously put a halt on additional long range planning until after the August County Board meeting. Thompson indicated the next Administration Committee meeting is scheduled for August 16 at 8:30 a.m. with the Committee of the Whole meeting scheduled for 1:00 p.m. on August 16 Meeting adjourned at 10:02 a.m. Respectfully submitted, Ryan Sicard, Secretary Cindy Campbell, Recording Secretary