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HomeMy WebLinkAboutLocal Emergency Planning Committee 09-08-11NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY LOCAL EMERGENCY PLANNING COMMITTEE SEPTEMBER 08, 2011 - 1:00 P.M. ST. CROIX COUNTY GOVERNMENT CENTER, COMMUNITY ROOM 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL APPROVAL OF 06/02/2011 MINUTES DATE OF NEXT MEETING NEW BUSINESS 1. Election of Vice Chairperson 2. Approve Policy Section 324 3. Membership Committee Report 4. Recommendation from Planning subcommittee to approve Off -site Facility Plans a. Somerset Action Batteries b. Baldwin Donaldson Company c. Hudson Johnson Controls d. Hudson United Gear & Assembly 5. Functional exercise review 6. Hazmat training grants update 7. Committee and Public Comments ADJOURN (Items may be taken in different order) * * Additions /Changes /Corrections OFFICIAL LOCAL EMERGENCY PLANNING COMMITTEE MINUTES 09/08/2011 The St. Croix County (SCC) Local Emergency Planning Committee (LEPC) meeting was called to order by Chair Roger Larson at 1:00 P.M. and held at the SCC Government Center, Community Room in Hudson. Roll Call by Janet Smith, a quorum was met Present: Roger Larson (County Board) Casey Swetlik (SCC -ESS), Ed Thurman (SCC -PH), Janet Smith (SCC -ESS), MaryEllen Bol (Phillips Plastics), Mike Koscinski (Union Pacific Railroad), Roger Rebholz(County Board), Terry Andersen (SCC -EC), Jan Nelson (Woodville), Matt Melby (New Richmond EMS) Daryl Standafer (County Board), Chuck Mehls (New Richmond EM), David Ostness (Community Group), Jeff Klatt (Sheriff s Dept), Rich Haider ( Westfield's Hospital), Absent: Jill Ellestad(excused), Jon Aubart(excused), Kristen Sailer(excused), Tim Ramberg(excused), Doug Briggs(excused), Margret Ontl, Fred Horne, James Stauffer, Jim Vanderwyst, Joe Hurtgen, Karen Meyer, Robert Shearer, Steve Hermsen, Hendryk Sowa Minutes of 06/02/11 meeting were approved on a Rebholz / Ostness motion. Motion carried unanimously. Next Meeting — Thursday, December 1, 2011 1:00 P.M. at the Government Center, Community Room ELECTION OF VICE CHAIRPERSON: Roger Rebholz will be resigning as a LEPC member and Vice Chairperson. Dave Ostness is nominated on a Rebholz /Thurman motion. Motion carried unanimously. RELEASE OF INFORMATION- POLICY SECTION 324: The policy was amended per committee request at June 2nd meeting, by better defining the code and statutes names under the definitions section. Motion by Ostness / Mehls to approve the Release of Information Policy Section 324. Motion carried unanimously. MEMBERSHIP REVIEW & APPROVAL: Maryellen Bol from Phillips Plastics was approved by the full County Board at the August meeting. Her term is September 2011 through August 2013. RECOMMENDATION FROM PLANNING SUBCOMMITTEE TO APPROVE FACILITY PLANS: Smith stated Jon Aubart had called in and the four facility plans were reviewed by the subcommittee; Action Batteries - Somerset, Donaldson Company - Baldwin, Johnson Controls- Hudson, and United Gear- Hudson. The Planning subcommittee recommends approval. Motion by Rebholz / Klatt to approve the four off -site facility Plans. Ostness explained Johnson Controls will be closed by end of year due to the Ford Ranger facility in the Twin Cities closing. Motion Carried. REVIEW OF FUNCTIONAL EXERCISE: A Functional exercise was held in New Richmond on August 18 The scenario was a train derailment. Swetlik thanked all those involved in the planning, participation and execution of the exercise. Larson thought it went very well. Haider said they carried the scenario out on the Full Scale exercise he had at Westfield's the following day. Mehl's indicated the exercise brought to light the communication shortfalls in the City EOC. Since the exercise he has rectified and improved the city EOC communications. Mehls was disappointed with participation levels. Koscinski said it was a good exercise on adjusting and adapting to shortfalls in staffing. These exercises are for learning not a graded test. Discussion on the exercise bringing to light some areas which may need attention i.e. County PIO, updated Red Cross shelter listing, and communications. Swetlik indicated this Functional exercise will continue to serve the City of New Richmond community, but as in the case of Westfield's, ARES/RACES will be using this scenario for their exercise in October. Swetlik indicated more information will be forthcoming. Sailer is working on the After Action Report with Tom Grahek and the report will be available on the ESS website when it is completed. HAZMAT training grants: St. Croix County has been approved for HAZMAT training grants in the amount of $16,399.00. Expenses and reimbursements from held classes total $8,100.60. All 2010/2011 HAZMAT trainings have been completed. Committee and Public Comments: Ostness inquired on the status of narrowbanding. Swetlik indicated all 27 radio bases, each local siren, along with Police, Fire and EMS mobiles need to be converted. The narrowbanding mandate from the FCC was initiated several years ago. narrowingbanding is basically making the frequency bands narrower to allow room for more frequencies. This project has been years in the making and needs to be completed by 2013. The County decided to have our deadline be October of 2011. This allows us to have any flaws in the system rectified before the mandated completion date. All municipalities, Hospitals, Nursing Homes, first responders have been notified. Grants have been available for equipment to help with costs for several years. Emergency Communications has been helping agencies with reprogramming narrowband compliant equipment over the last several weeks and will continue to do so. Equipment not compliant will still function but may not be clear. The C -WARN system is not narrowband capable and all facilities having the old technology have been informed. Swetlik has recommended those who have C -Warn to purchase NOAA weather radios which serve the same purpose as the C- Warn system. Discussion Meeting was adjourned by Chairman Larson at 1:55 P.M. Respectfully submitted, Janet Smith, LEPC Secretary