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HomeMy WebLinkAboutPlanning & Zoning 07-08-03AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, July 8, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Rd -Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Directors Report c. Capital Outlay Plan d. Park map e. Resolution — proposed legislation seeking to bypass local authority on concentrated animal feeding operations in Wisconsin* f. Non — Motorized Recreational Trail Planning g. Discuss the Parks Department under the policy direction of LWCD h. Closed session per Wis. Stat. Sec.19.85(1)(c) personnel matter. Reconvene into open session. 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. Land Information Program e. Capital Outlay Plan 3. Ordinance Development a. Work Plan b. Nonmetallic Mining c. Subdivision Ordinance /Sanitary Code 4. County Surveyor Update 5. Zoning Business a. Municipal Plats b. Viewings c. Truck Selection/Capital Outlay Purchase* 6. Register of Deeds a. Report AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: July 1, 2003 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI JULY 8, 2003 Present: Chairman Art Jensen, Supervisors Jan Zoerb, Veronica Anderson, Lois Burn and Linda Luckey. Land and Water Conservation Committee Members: Chairman Art Jensen, Supervisors Lois Burri, Leon Berenschot, Chris Bethke, Ron Raymond. Staff. Dave Fodroczi, Ellen Denzer, Brett Budrow, Bob Heise, Steve Fisher, and Judy Olson. Guests: County Board Chairman Buck Malick. Adoption of the Agenda -The meeting was called to order at 9:00 a.m. Motion by Anderson, 2nd by Burri to adopt the agenda and carried. Meeting /Minutes- The next meeting is scheduled for July 16th at 7:00 p.m. at the Ag Extension Center in Baldwin for rezonings. PARKS BUSINESS Planning, Zoning & Parks and Land & Water Conservation/Resource & Education Committees combined for this portion of the meeting. Discuss Parks Department under the direction of Land and Water Conservation Committee - The roles of the PZP Committee and that of the Land and Water Conservation Committee were discussed. The idea of a separate stand -alone committee was also discussed. Anderson stated that she likes the idea of Parks being under Land and Water Conservation since it does fit with the natural resource aspect of the that Committee, however, Parks is also a land use issue, fitting with the PZP Committee. The change would provide efficiency for Heise since he would only report to one committee and attend one meeting in Baldwin. The idea of shifting Recycling from the Resource and Education Committee to the PZP Committee was briefly discussed. Berenschot stated that he knows of no other County Extension that has Recycling reporting to that Committee. Grantwriting for Parks, which is presently being done by the Planning Department, will soon be done by Heise and will eliminate that connection. Malick asked that the workload of the Committee members be considered in making a decision. This item will be discussed further at a future meeting. Closed session per Wis. Stat. Sec. 19.85(1) personnel matter - Motion to proceed to closed session to per Wis. Stat. Sec. 19.85(1) personnel matter, made by Raymond, 2 °d by Bethke. Roll call vote, unanimous. Motion by Berenschot, 2nd by Raymond to come out of closed session. Carried unanimously. Bills and Invoices -Heise presented Parks bills to the Committee. Motion by Zoerb, 2 °d by Jensen to approve payment of the Parks bills in the amount of $124,150.48. Motion carried. Heise stated that he met with Michelle Pietrick recently and decided to eliminate the petty cash fund, the park checking account and will no longer give cash refunds to campers. He also plans to eliminate the concessions. In 2004 a safe will be installed in Glen Hills for staff to store daily revenue. He plans to begin selling three different types of daily stickers in 2004. The new computers are in. Beginning next year all transactions will be computerized. Heise is considering raising the daily rate for campers which, will include firewood, thus eliminating firewood sales. He stated that there has been an overwhelming response to Homestead Park. The revenue through July 1 St surpassed the 2003 total projected revenue. The only problem seems to be parking and several cars were turned away during the past holiday weekend. The pavement assessment in Glen Hills showed a slight drainage problem but the roads are in good shape. The total of the original amount put into Capital Outlay will not be needed. The Troy Beach assessment is not yet completed. He noted that the revenue account shows one recording of custom work completed by Park Staff. The Committee told staff not to do any private work. Capital Outlay Plan -no report Park Map -Heise distributed updated copies of the draft Parks, Trails and Forests map and asked for comments. He stated that the map focuses on the County Parks' amenities. Heise expects that the cost of producing the maps will be offset entirely by ads. Park narratives will be printed on the back side. Heise met with Steve Clark, a consultant who is working on bike trails in the City of New Richmond, in developing a plan for non - motorized trails in St. Croix County. He plans to meet with interested towns about creating a plan and questioned if park dedication fees could be used for the planning of non - motorized trails. Steve Clark will also write for grants. Luckey suggested contacting the Wisconsin DOT Bike Trail Design Supervisor. Heise will work with Ellen Denzer on this project. Resolution - proposed legislation seeking to bypass local authority on concentrated animal feeding operations in Wisconsin -Heise presented the resolution which had been signed by the Land and Water Conservation Committee and will be offered to the Board of Supervisors on August 19 Motion by Anderson, 2 °a by Luckey, to approve the resolution. Motion carried. All Committee Members signed the resolution. PLANNING BUSINESS Bills and Invoices- Fodroczi presented the June Planning bills. Motion by Burn, 2 r ' d by Anderson to accept the revenue report of $894.50 as presented and approve the payment of the bills in the amount of $2,073.36. Motion carried. Town Planning - Budrow reported that the Hammond/Pleasant Valley joint open house was successful with approximately 40 people in attendance. The Plan Commission Chairs gave a formal presentation. He received very positive comments from those in attendance. Denzer reported that the Cylon open house had low attendance, but there was good discussion and many good questions. Those in attendance were concerned with preservation of farmland. 2 Y t Fodroczi distributed copies of letters that were sent the previous day to the Towns of Stanton and Baldwin. The Town of Baldwin Board instituted a moratorium on comprehensive planning which will be up for reconsideration at its Town Board meeting on July 10. The Town of Stanton Plan Commission recommended that the Town withdraw from the grant process. The Board will consider that recommendation at its July 10 Town Board meeting. Fodroczi will attend both meetings. The letters explain the implications to the Towns' grant contracts and the termination of planning service agreements. A similar letter will be sent to the Town of Erin Prairie prior to its Town Board meeting later this month. Regional Wastewater Issues- Hammond/Roberts Joint Commission issued a facility plan that went to public hearing on June 25 St. Croix County received one copy only a few days before the hearing so staff could not give much review. Written comments must be submitted by July 25 The Committee decided to have a joint meeting with Land and Water Conservation Committee on Tuesday, July 15 at 9 a.m. at the Government Center for the purpose of reviewing staff comments on the facility plan. A summary of that review will be sent to this Committee. A pilot micro filtration system is set up at the Roberts facility for public viewing this month. Committee members will try to tour the pilot system before the July 15 meeting. Baldwin has begun facility planning. Fodroczi will attend a planning session there on July 14 Land Information Program -In preparation for the budget, Fodroczi is working on digital ortho photos for 2004, and some federal agencies are interested in partnering as well. Fodroczi and Budrow met with a vendor who said that a number of surveyors doing private development are interested in trying to improve the scope of the process or the type of product that can be produced countywide. Input will be sought from several people /departments during the planning process. Help will also be needed from GIS consultants regarding software options — mapping components where data will be available live on the internet. He will also look at the issues of data distribution policy and privacy, costs, etc. Fodroczi is also hoping to get information from other counties that have already done this work. The public demand for information is driving this process. Making data accessible this way should reduce the volume of activity at the counter as well as phone requests, saving staff time in all the departments. Malick inquired about public access to monitors. Fodroczi explained that a popular device is tiered access, with full access to the local offices and other counties, public having limited access, and commercial customers by subscription. Some of this information may also be available within the County departments on the Intranet. Some grant funds are available. Capital Outlay Plan - Fodroczi reported that he plans to replace three computers and add three high speed laser production printers in Real Property Department as part of a software conversion to Windows. He stated that savings of the maintenance costs on one of the present line printers will pay for one of the new laser printers. The new printers will generate reports on standard copy paper and will be much faster and more efficient, especially at tax time. The computers will cost $2,500 each and the printers will cost $2,500 each for a total of $15,000. 3 ORDINANCE DEVELOPMENT Work Plan- Thursday several staff will meet with Alicia Ackens of UW -River Falls to review a software product that she has purchased to do graphics on ordinance work. It should be a low cost way of illustrating ordinance standards using our own data and photos. Depending on the outcome of that meeting we may meet with some consultants who are interested in doing this type of illustration work on a contract basis. Fodroczi will report more in two weeks. Nonmetallic Mining -no report Subdivision Ordinance /Sanitary Code -There has been weekly work sessions going over the design standards portion. Next week a smaller group will meet with Jeff Durkee, Highway Department, to review road standards and conservation design. COUNTY SURVEYOR UPDATE -Chuck Whiting and Brian Halling organized a session on June 26 with Michelle Pietrick, Rich Loney, Steve Fisher, Tim Ramberg, and Fodroczi to develop a work plan and position description. Ramberg had submitted a rough draft position description for Deb Kathan to review and comment. The group will meet again on Friday, July 11. This item will be included on the July 15 meeting agenda and Fodroczi will report more. ZONING BUSINESS No municipal plats submitted. Truck Selection /Capital Outlay Purchase - Fisher reported that he received a bid from Glenwood City Ford of $12,460 for a Ford Ranger, nearly half the amount budgeted for in Capital Outlay. Fisher requested an outright purchase of the vehicle rather than paying over four years as originally planned since the low bid is for an outright purchase. Motion by Zoerb, 2nd by Anderson to purchase the Ford Ranger truck and endorse the memo dated June 3 to the Finance Committee. Motion carried. REGISTER OF DEEDS No report. The Committee recessed at 12:45 p.m. for lunch and to do the viewings. The chairman adjourned the meeting at 2:45 p.m. Respectfully submitt d: 4 udy, Olso , Recording Secretary t Lois Burn, Secretary 4