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HomeMy WebLinkAboutPlanning & Zoning 05-13-03TO: FROM: COMMITTEE TITLE: DATE OF MEETING: TIME: LOCATION: CALL TO ORDER: AMENDED ST.CROIX COUNTY NOTICE OF COMMITTEE Clarence Malick, St. Croix County Board Chairperson Art Jensen, Chairperson Planning, Zoning & Parks Tuesday, May 13, 2003 9:00 a.m. St. Croix County Government Center 1101 Carmichael Rd Hudson WI Room 1281 ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Directors Report e. Homestead P&Adands d. Capital Outlay Plan* e. Request to Purchase Computers* f. Private Lands Agreement (Fish & Wildlife Service)* g. Request -Park Ordinance L.7(21 day camping period)* h. Truck box quotes* 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. USH 63 Local Environmental Assessment d. STH 64 Corridor Study e. Regional Wastewater Issues f. Land Information Program g. Capital Outlay Plan* h. Closed Session pursuant to Wis. Stats. Sec. 19.85(1)(C)- considering performance evaluation data for County Planning Director* 3. Zoning Business a. Municipal Plats b. Discussion of Ordinances c. Preliminary Plat - Indigo Ponds -Town of Hudson d. Rezoning Schedule ** AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: May 9, 2003 Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members x • MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI MAY 13, 2003 Present: Chairman Art Jensen, Supervisors Jan Zoerb, Veronica Anderson, Lois Burri and Linda Luckey. Staff. Dave Fodroczi, Ellen Denzer, Brett Budrow, Bob Heise, Dave Larson, Steve Fisher, Jon Sonnentag, Debbie Zimmerman and Judy Kahler. Guests: County Board Chairman Buck Malick, Jim Rusch, Carl Yager, Attorney for Rusch, Roger Karshbaum, Realtor. Adoption of the Agenda -The meeting was called to order at 9:01 a.m. Motion by Luckey, 2nd by Burri to adopt the agenda and carried. Meeting /Minutes - Motion by Jensen, 2 by Burri to approve the amended minutes of March 25 and April 8 2003. The next meeting has been scheduled for May 27th 9:00 a.m. at the Government Center for the Zoning portion of the monthly meetings. PARKS BUSINESS Bills and Invoices -Heise presented Parks bills to the Committee in the amount of $16,250.56. Heise did review the phone system costs as suggested by the Committee at • the last meeting. The cost of regularphone service per month is $178.00 the balance is usage costs. Motion by Anderson, 2" by Burri to approve payment of the Parks bills in the amount of $16,256.56. Motion carried. Directors Report- Homestead Parklands -Heise has received good comments about the park. No washouts have been discovered even with the recent rains. The maintenance building was moved about 30 feet to the south; additional fill needs to be removed and they are working with a contractor to remove it. With the building moved south, Heise felt Heinemanns would not see as much of the building. We have had no contact from the Heinemanns. The department expects the cost of construction and shaping will reach nearly $40,000.00. The maintenance building should be completed and functional by grand opening on June 7th. Heise stated everything is going well. Flyers were distributed to the Committee for further distribution. The letters for volunteers to help with parking for the grand opening went out yesterday. We shall keep the Learning and Reception Center in the budget through 2004. Glen Hills -The playground is constructed, a wooden barrier needs to be installed, gravel and bark chips need to be applied and the sand beach blanket will be completed this week, weather permitting. A brief discussion was held concerning the Glen Hills house and other buildings. Heise and the Committee discussed a few options. It looks as though they will need to keep the lower level housing the pressure tank, but remove the upper part of the house. • Troy Beach seeding should also be completed this week, weather permitting. 1 • Wildwood Trail -Heise reported that Joe Grant went for an inspection last week after the heavy rain. Construction activity was reported taking place at the formal Rodel property. Culverts were installed on 250 St and a backhoe was sitting on the property. Heise spoke to the owner who was getting map copies of topographic maps at the Land and Water Conservation Office. He told them they were cutting trees on County property. The new owner told Heise that they had a quit claim deed. Heise instructed them to stop what they were doing and meet with Zoning. He alerted Zoning to the situation. They are essentially doing these things without any permits from DNR or Zoning approvals. There was a meeting set for Friday of this week. The Committee will review the activity that has taken place on the Rodel property on today's tour. A Parks Improvement Grant application was submitted on April 29 2003. Heise has concerns about the State budget cuts that could affect this grant. A new Parks secretary, Casey Brooks, has been hired and she will start May 19 in Baldwin. She will be a 500 -hour secretary this summer and return to school in the fall. Heise is looking for some direction from the Committee regarding large dairies. Heise sent a copy of proposed legislation for concentrated large animal feeding operations, preempting many of our County ordinances. He also sent it to County Board Chair Malick who offered that perhaps this should be part of a resolution. He has the draft resolution that is just about completed. He was instructed to complete the resolution and • present it to the Land and Water Conservation and Planning, Zoning and Parks Committees. Heise stated now that we have a County Surveyor, a project for the surveyor could be determining the property boundaries of the Apple River property. Heise did receive a cost bid of $5,700.00 from a surveying company. Luckey indicated that perhaps Jim Rusch might have started that project years ago. Heise will follow up with Rusch. Capital Outlay Plan- Heise discussed in detail his version of the Capital Outlay Plan for Parks, noting there are at least four plans out there. Heise focused on 2004 -2006, leaving room for changes that could occur in the Outdoor Recreation Plan in the future. Heise indicated that a four -wheel drive pick up is not necessary at this time. A two -wheel drive will work if they can purchase a used gator for Homestead Parklands. Heise felt this is what we should purchase. A gator is light weight compared to a pickup and would not damage the trail surfaces. He also noted we will need to purchase shop tools as the ones that we have been using are Joe Grant's personal equipment. Heise stated that it is imperative that Parks itemize their capital request annually for the Park improvements and other costs. A figure of $80,000.00 was set aside for parks improvement. There are estimated figures for blacktopping the park roads. Highway will inspect road surfaces in each park facility and determine a maintenance plan for the park road system. When they complete their inspection we will incorporate the maintenance • plan and related cost estimates into the capital outlay. Heise will make appropriate changes to the plan. FA • Request to Purchase Computers -Heise stated over the past months he has worked with Computer Services to use the old LWCD PC's for the Parks Department. They determined that these PC's were not able to handle the current software used within the department. We tried upgrading these PC's with the old training PC's in the Computer Services training facility, however this was not successful in delivering the Parks Department compatible equipment that matches the software. Heise requested approval from the Committee to use $4,000.00 from unspent dollars from the Parks truck account to purchase three PC's for the Parks Department. One will be installed in Baldwin and two will go to Glen Hills. Motion by Burri, 2 by Zoerb to do a line item transfer of $4,000.00 from the new truck fund account to purchase three pc's for Parks. Motion carried. Private Lands Agreement (Fish & Wildlife Service) —Heise has had some discussions with the Fish & Wildlife Service indicating there may be a chance to partner with them on specific projects within the Parks system for financial assistance. They provide cost sharing on projects that improve upland wildlife cover, establishing prairie, and oak savanna restoration. Corporation Counsel has reviewed the agreement and recommended a resolution be drafted. If it is approved we could have it ready for approval at our June 10 meeting. County Board would get it by June 18 • Request -Park Ordinance L.7 (21 day camping period) -Heise received an email request from the Department of Geology, at the University of Madison. Professor Mickelson requested a campsite for use all summer at Glen Hills County Park by the research group. They are mapping the surficial deposits of St. Croix County. A description of the sediments, including their engineering properties, will also be included as part of the study. The students returned from last year where they worked on the Western part of the County. Heise noted the request was to allow students to camp beyond the 21 -day park ordinance and consider an "in kind" contribution to the project by not charging the students for the entire stay to camp at the park. Heise and staff have concerns that they must be moved on a bi- weekly basis. This would allow the campsite to be maintained and the grass to recover. The St. Croix County "in kind" contribution to this project amounts to $976.00. Motion by Zoerb, 2nd by Burri to allow the Geology Research Group from Madison to camp over the 21 -day allowed providing they move every 21 days, noting the waiver of camping fees. Motion carried. Truck Box Quotes -Heise reviewed the price quotes for a drop side dump box for a pickup with the Committee. Motion by Zoerb, 2 by Jensen to approve bid from Menomonie Truck Equipment, Menomonie to include the 3 /16 or 1 /8 floor, in the • amount of $5,177.00. Motion carried. 3 • Recess at 10:40 a.m. - Resume 10:45 a.m. PLANNING BUSINESS Bills and Invoices -The Committee reviewed the Revenue Report. Fodroczi also presented the April Planning Bills in the amount of $14,860.77. Motion by Zoerb, 2 nd by Burri to accept the Revenue Report as presented and approve the payment of the bills. Motion carried. Town Planning Projects - Fodroczi reported that the Towns of Baldwin and Erin Prairie have put a moratorium on their Planning Projects for an undetermined amount of time or reason. Fodroczi gave some history. There are some growing efforts within the State that are working to get resolutions passed to rescind the law. A special meeting occurred on March 31st, just before the election, which we found out the week after. The property rights group looks as though they are on a mission to disrupt anyway they can. These groups are anti - planning, anti- zoning and anti - county. We need to sort out where to go. Zoerb asked if the towns were aware of the financial ramifications. Discussion. Staff will continue to respond to concerns at the town meetings and report back to Chairman Jensen and the Committee. USH 63 /STH 64 Local Advisory Committee -The handout that Fodroczi passed to the Committee was the power point handout from the Hwy 64/63 Project meeting. He • reviewed the corridor that will be studied for the next year or so. We have a complete copy. We will monitor the traffic projections closely. Regional Wastewater Issues- Fodroczi indicated that the Wastewater study just started. They are reaching the end of their 20 -year design. They will be working on a 50 -year plan. The handout that Fodroczi gave to the Committee answered questions that people might ask about new microfiltration technologies being considered. There was no feedback from them on the new DNR policy. Land Information Program - Budrow has been working on distributing our parcel maps. He is putting them in a published format where they can be easily accessed. We had scheduled a demonstration from GCS for the windows version of the Real Property and Tax software. We will need to sort out the issues during the next new weeks, as it may be a 2004 budget issue. Capital Outlay Plan -We just received a preliminary request from Whiting to get the plan ready. We need to update a couple of items and need to add some items. Some computer network improvements are needed to overcome data transmission problems. Fodroczi will have his plan laid out but will not be here on the 27 to review with the Committee but will have staff present them. Motion to proceed to closed session to consider the performance evaluation of Planning • Director made by Zoerb, 2 nd by Burri. Roll call vote: all yes. Motion by Burri, second by Anderson to come out of closed session. Carried unanimously. 4 9 The Committee decided to break for lunch at noon - Resume meeting at 1:50 p.m. ZONING BUSINESS Municipal Plats -There was no municipal plats to review. Discussion on Ordinances - Fisher and County Board Chair Malick attended a meeting regarding ordinances. Malick is reworking what staff had proposed. Rezoning Schedule: An application for a rezoning request was properly submitted but filed incorrectly a few months ago. This involves a three -acre parcel from Ag to Ag/Residential and a 34 -acre parcel from Ag to Ag -II for Craig Rasmussen. Staff suggested that the committee schedule this for June 11 at Baldwin at 7:00 p.m. The committee agreed and scheduled. Announcements: Fisher announced that Marion Standaert has assumed the position that Judy Olson has left in zoning due to bumping language. Personnel agreed with Fisher that Olson should be able to slide back into the Zoning position. Unfortunately, the Union stated they would grieve the move by Olson. Olson is now working in a three quarter time position. • Preliminary Plat - Indigo Ponds -Staff presented the preliminary plat of Indigo Ponds. Jim Rusch was present. This plat was tabled last month. It is located in the Town of Hudson, Section 25, 57 lots totaling 181.508 acres. The Town of Hudson has approved the map, Land and Water Conservation Department has approved the storm water, and erosion control plans. Rusch explained the outlots. Discussion was held regarding the outlots. Rusch will work with Nora Flavin on issues raised regarding Outlet 6. Motion by Jensen, 2 nd by Burri and carried to approve the preliminary plat of Indigo Ponds with the following conditions: 1) No construction, including earth moving, shall take place prior to approval of the financial guarantees: a construction waiver may be granted provided the financial guarantees are approved. 2) Financial guarantees equal to 120% of the construction estimates are required for both erosion control and road construction, consistent with St. Croix County Subdivision Ordinance— Section 18.19. You must submit a letter of credit, cashiers check, bond or other acceptable financial guarantee for County approval. Financial guarantee is to be in effect for a minimum of one year and to be automatically renewable unless the County releases the money before this timeframe. 3) The Zoning Office, County Highway Dept. and the Land and Water conservation Dept. must be notified 3 days prior to construction beginning. • 5 • • • Meeting was adjourned at 2:20 p.m. to allow the Committee to do the viewing. Respectfully submitted: C I;K ) ,ahler, ecording ecretary Lois Burri, Secretary Cl