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HomeMy WebLinkAboutPlanning & Zoning 04-30-03r ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Buck Malick St. Croix County Board FROM: Chairman Buck Malick COMMITTEE TITLE: Joint Meeting — Planning, Zoning, & Parks and Transportation Committees DATE: Wednesday, April 30, 2003 7:00 P.M. LOCATION: Highway Department Offices, Hammond CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: UNFINISHED BUSINESS: NEW BUSINESS: 1. Resolution for County Board re: County Surveyor CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments * * ADDITIONS /CHANGE S /CORRECTIONS Last Updated. 412912003 -2:51 PM t - - 'J' ST. CROIX COUNTY WISCONSIN OFFICE OF COUNTY BOARD CHAIRMAN ST. CROIX COUNTY GOVERNMENT CENTER 1101 Carmichael Road Hudson, WI 54016 -7710 (715) 386 -4605 FAX (715) 381 -4301 Meeting Minutes Joint Meeting of Transportation Committee and Planning, Zoning and Parks Committee The two committees met jointly at 7:05 p.m. on Wednesday, April 30, 2003 at the Hammond Highway Office conference room. All members of both committees were present as well as staff members Whiting, Ramberg, Fodroczi and Halling. The Board Chairman remarked that the meeting had been duly publicized for legal purposes. Mr. Fodroczi led a discussion of attachment A hereto, which he had prepared at the request of the Planning, Zoning and Parks Committee. There was general discussion of the surveying needs of the County organization. The motion (Jacobson/Jensen), attachment B hereto, was passed unanimously and signed. The motion (Luckey/Peterson) that Under the direction of Mr. Whiting, Messrs. Whiting_, Ramberg, Fodroczi, Fisher and Halling shall draft a County Surveyor position description, budget and task list was passed unanimously. The meeting adjourned at 8:30. V R C. W. Malick, Chair and secretary pro tem DRAFT - 4/29/03 COUNTY SURVEYOR NEEDS ASSESSMENT 1. Public Land Survey System (PLSS) Management The PLSS is the original government survey of one -mile square sections. It is the physical and legal foundation of our property system in that all property surveys and descriptions must be referenced to a section corner in the system. The County Surveyor is responsible for PLSS remonumentation, maintenance and record keeping. a. Inventory PLSS Status and Needs Although we can say that the PLSS is over 90% remonumented and show a map of the remonumented corners, there has never been a compilation of remonumentation by type of monument, methods used or supporting evidence and records. This type of inventory needs to occur so we really know what we have (or don't have). We identified this as an important need in our 1992 County Land Information Plan. b. Develop Database for PLSS from Inventory One important output from a PLSS inventory should be a database of PLSS corners that includes all pertinent data and digital records for each corner. This database should be developed and maintained by the CS as part of PLSS management. The software to do it is available. c. Modernize /Automate PLSS Records from Inventory Findings There are hundreds of tie sheets from witness monuments for PLSS corners of record and to be developed. These should be converted to digital form and made available to the surveying community online. d. Develop /Implement Remonumentation/Maintenance Priorities from Inventory Once we have a complete, accurate understanding of our PLSS from the inventory, we can develop an informed strategy and priorities for completing the remaining 185± corners to be remonumented and maintaining the system on an ongoing basis. Once we really understand what we have, we can consider a maintenance strategy considering % per year, worst - first, most vulnerable, most valuable, highest transaction volume, etc. DRAFT - 4/29/03 2. County Survey Records The County Surveyor is responsible for all official County survey records, including the PLSS records discussed in the previous section. These records are currently filed and maintained as paper records in the Planning Department. a. Inventory, Modernize, Automate, Publish, Maintain These records should be modernized/automated to provide secure backup and allow for online publication for ready access by registered land surveyors and other professional clients. The CS should continue to maintain as new records are generated. b. Consult with Registered Land Surveyors The CS should be available to consult with registered land surveyors on access, use, submittals and questions about these records. 3. Geodetic Control Network The Land Information Office and County Surveyor established a countywide geodetic reference system with global positioning satellite (GPS) technology in 1994. The process included the development of the St. Croix County Coordinate System as part of a statewide effort. This system serves as the geographic framework for all of the County's mapping and GIS data development. The County Land Information Plan (1992 and 2000) identifies the County Surveyor as the custodian for this effort. a. System Maintenance The CS should continue to maintain the system of monuments, records and coordinate system, including the original system monuments and records. b. Network Densification Like many counties, St. Croix County has densified this geodetic control network by obtaining GPS coordinates on our PLSS section corners, as they are remonumented or maintained. We have thus far obtained GPS coordinates on 940 of our 2,351 section corners. This effort not only densifies the geodetic control, but also allows for more effective relocation of section corners in the future. This effort needs to continue, but the priorities should consider related mapping needs countywide. 2 DRAFT - 4/29/03 c. County Coordinate System One important output of the countywide geodetic reference system is the St. Croix County Coordinate System. It serves as the common mathematical reference for computing surveys and developing maps. It is the coordinate system used to accurately integrate digital maps and GIS data. The County Surveyor should have the lead role in maintaining and applying this coordinate system for public and private surveying and mapping and integrating it with other statewide and national coordinate systems. 4. Subdivision Review Subdivision review is not a statutory requirement for the County Surveyor, because the basic authorities for the County Surveyor were established long before local subdivision review was authorized. However, given the skill sets involved, it only makes sense for the County Surveyor to participate in subdivision reviews, particularly review of surveying and mapping requirements. a. Check Plats /CSM's for Conformance with Surveying/Mapping Standards b. Capture and Integrate Subdivision Line Work and Annotation for Parcel Mapping As part of the subdivision review, the CS redraws the line work from subdivisions to check for mapping and closure accuracy. The CS previously provided hard copy of this work that was redrawn again for parcel mapping. The CS began providing a CD of digital line work annually, but this process could be greatly improved in terms of timing, work flow, data structure and survey control. c. Subdivision Ordinance Updates/Maintenance . a ti The subdivision ordinance needs to be periodically reviewed for changes and revisions to meet changing needs, design standards and statutory requirements. The CS should be a logical participant in this process. DRAFT - 4/29/03 5. Mapping Activities As the custodian of the PLSS, geodetic control and county coordinate system, the CS provides the cartographic foundation for all mapping products. As the lead registered land surveyor for the County, the CS should be a technical advisor, if not lead designer, for all County mapping activities. a. Design and provide survey control and coordinate system for all mapping projects and GIS files. b. Process subdivision files as input to parcel map creation and maintenance. c. Provide quality control review of parcel mapping activities. d. Provide design and quality control for address mapping. e. Provide design and survey control for acquisition of digital orthophotography and other imagery products. f. Provide design and survey control for improved floodplain mapping. g. Provide design and survey control for other mapping products as identified. 6. Related Program Support The County Surveyor's principal responsibilities for PLSS management and geodetic control provide the physical and legal foundation for our entire private property system. The CS participation in subdivision review extends the relationship to property parcel creation. The primary customers are registered land surveyors, related property professionals and landowners. These needs include: a. Office consultation with registered land surveyors on PLSS monuments, records, evidence, methods, etc. b. Provide technical assistance to RPL staff on property boundary and description issues and resolution with affected property owners. c. Provide technical assistance to staff and customers of RPL, ROD, Planning, Zoning, Land Information and Treasurer on interactive basis for ongoing surveying and mapping questions. El RESOLUTION APPOINTING COUNTY SURVEYOR RESOLUTION NO. ST. CROIX COUNTY, WISCONSIN WHEREAS, St. Croix County appointed the St. Croix County Surveyor; and WHEREAS, the supervision of the St. Croix County Surveyor, along with all budget development, administration and implementation, is under the supervision of the St. Croix County Transportation Committee; and WHEREAS, the St. Croix County Highway Department has reorganized its surveying and engineering functions; and WHEREAS, the integration of the St. Croix County Surveyor's duties into the St. Croix County Highway Department operations has provided increased efficiency and effectiveness; and WHEREAS, Sec. 59.20, Wisconsin Statutes, provides that the St. Croix County Board of Supervisors can designate that the duties of the County Surveyor be performed by any registered land surveyor employed by St. Croix County. WHEREAS, the County Surveyor also performs services for the Planning, Zoning and Parks Committee, and the departments under its supervision, included reviewing certified survey maps, subdivision plats, and surveying land for county projects; and NOW THEREFORE BE IT RESOLVED that Brian V. Halling, R.L.S., an employee of the St. Croix County Highway Department, be appointed County Surveyor, and perform the duties of County Surveyor as set forth in Sections 59.45 (1) and 59.74 (2), Wisconsin Statutes, individually or through his designee. BE IT FURTHER RESOLVED that this apEointment shall be in effect for the remaining term of 2003 and through January 3 2005 at which time the County Board shall determine the next term of office for the County Surveyor. The type and quality of County Surveyor services provided shall be acceptable to the Planning, Zoning and Parks Committee. Dated this day, April 30, 2003. Offered by:Transportation and Parks, Zoning & Planning Committees NEGATIVE 0