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HomeMy WebLinkAboutPlanning & Zoning 03-11-03AMENDED ST.CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, March 11, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center Room 1281 1101 Carmichael Rd Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING: 1. Parks Business a. Bills and Invoices b. Directors Report c. Parks Reorganization d. Wildwood Trail e. Homestead Parklands f. Des Parks Improvement Grant Application* g. Park Dedication Fees* 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. USH 63 Local Advisory Committee d. Regional Wastewater Issues e. Land Information Program 3. Zoning Business a. Rezoning Decisions b. Municipal Plats c. Viewings 4. County Surveyor * AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: March 6, 2003 Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI MARCH 11, 2003 Present: Chairman Art Jensen, Supervisors Jan Zoerb, Veronica Anderson, Lois Burn and Linda Luckey. Staff: Ellen Denzer, Brett Budrow, Bob Heise, Steve Fisher, Debbie Zimmerman and Judy Kahler. Guests: Donna Seim and Bill Berndt. Adoption of the Agenda- The meeting was called to order at 9:03 a.m. Motion by Anderson, 2nd by Burri to adopt the agenda and carried. Meeting /Minutes- Motion by Zoerb, 2 by Anderson to approve the amended minutes of January 14 Motion carried. Motion by Zoerb, 2 by Jensen to approve the amended minutes of January 22 Motion carried. This Committee will meet on March 25 at 9:00 a.m. at the Government Center for the Zoning portion of the monthly meetings. PARKS BUSINESS Bills and Invoices -Heise presented an amended bill list to the Committee. After inquiry by Jensen, Heise said this is the last large bill from McCabe Construction for the project. A percentage of the bid has been withheld for final inspection. Motion by Burri, 2nd by Jensen to approve payment of the Parks bills in the amount of $54,669.96. Motion carried. Directors Report -Heise has been working with the Highway Department on specifications for a new truck for Parks. Bids are scheduled to come back to the Highway Department by March 25 Jensen approved the release of the bids from the Highway Department to Parks. Heise and Larson reviewed the process and the computer program that Parks were using for tracking revenue. Heise stated that the LWCC computer equipment was not capable to handle the software accounting of Parks revenue. Heise worked with Computer Services to remedy this problem. Individuals will now track daily receipts and reconcile cash at the end of each day. Heise feels the system will work well and deposits will be made after Grant and Henning checks receipts and recounts cash. Then a deposit will be made. Every park should only have one day's revenue on hand. It was decided that Computer Services would auction the Land and Water's old computers. Computers from the Computer Services Training Room will go to Parks. Heise will have dates set to have Boot Camp Program help the last two weeks in April with the Glen Hills Dams and Glen Hills Park. They will do odd jobs such as get the boats and picnic tables ready, and will help with Glen Hills Dams. Parks will also get someone that has to perform about 50 hours of Community Service to help with some of the odd jobs also. The Committee was pleased with the arrangements for extra help. Heise has also worked with professors at UWRF to have students provide ideas on what we could do with the Apple River and Kinnickinnic Forest Properties. This will be a fall proj ect. Glen Hills needs another beach blanket (another layer of sand on the beach) but would need a Department of Natural Resources Permit. The procedure is much more complicated that it sounds. Joe Grant is pursuing the permit process. State Joint Finance will hold a public hearing on April 3 rd at the River Falls High School from 10:00 a.m. to 5:00 p.m. Parks Reorganization -Heise has submitted the revised job descriptions for Parks Department to the Personnel Director. Although they did not find time to review the descriptions on March 6 Personnel will review them at their meeting in April. Heise asked for guidance regarding the old/new job descriptions, which one it should be operating under. The Personnel Director suggested he move forward as if they were approved. Wildwood Trail -Heise stated that Corporation Counsel Timmerman has not received a response to the proposal. Zoerb asked if there is any monitoring of use on the trail. Heise stated that the trial is being used, but they are not monitoring any activity on the trail at this time. Parks does routine inspections when general maintenance is done, during storms and heavy rain. The Parks Department has worked with the neighbors in the beginning to meet their needs. Zoerb suggested we be good neighbors. Heise will do a follow up and report to the Committee. Homestead Parklands- Regarding the Homestead Parklands Maintenance Building -the department will need to go to Finance on the 13 and then to County Board on March 18 for approval. Bauman's Construction will not begin construction on the maintenance building until they have a signed contract. The Parks Department is unable to sign the contract until we are assured of funding. The Friends Group will hire a consultant to help them raise money for their Homestead projects. Due to a financial shortfall, the Friends Group will not be building for awhile. During the budget process last fall, this maintenance building was included as part of a larger borrowing pool for capital items. Heise stated we cannot operate without a building to do daily operations and the equipment will need to be protected. Bauman's bid came in a little over $34,000.00 for the maintenance building. We are asking for a total of $40,000.00 for the building and to complete the site prep, landscaping, parking lot, driveway and approaches. The closest bid was over $40,000.00 for the building alone. 2 Grant Application -Heise asked for support from the Committee to pursue a Park Improvement Grant. The application will need to be submitted by May 1, 2003. Dave Larson and Ellen Denzer are working on the application. Heise discovered there are two Capital Outlay Plans out there for the Parks Department. The Committee believes it approved $80,000.00 total for improvements over the next couple of years from the plan. Heise stated that the grant application would be for approximately $160,00.00 with $80,000.00 coming from the park improvement capital outlay proposal for 2004. Highest priorities of the park improvements shall be targeted for health and safety issues. The Committee concurred to move ahead with the grant application. Park Dedication Fees -Heise indicated today is a starting point for discussing changing the park dedication fee amount. Heise reviewed the fee structure as it stands with the Committee in a power -point presentation. Currently, the Parks Department is receiving a $50.00 for every rural major subdivision lot approved within the County. Although the annual allocation received from park dedication fees is helpful, it clearly minimizes the required financial resources necessary for park and outdoor recreational uses demanded by the public. Zoning is looking at raising their fees. Park fees cannot be used for repair and general maintenance. We need to have the language for those fee dollars defined. More discussion will take place in the near future. PLANNING BUSINESS Regional Wastewater Issues -Heise reported on this subject due to the absence of the Planning Director. A letter was received from Al Shea, Director Bureau of Watershed Management. The Department of Natural Resources believes a new approach is called for in planning wastewater disposal and water quality protection issues in our County. Growth, geology and water resources present an extreme challenge in planning. Therefore, the DNR is willing to depart from a traditional facility approach in order to advance the field of wastewater in Wisconsin. They are asking us to consider a long -term solution. The new technology will remove the phosphorus and nitrogen coupled with low- pressure filtration (microfiltration or equivalent) in the wastewater treatment flow scheme. Shea suggested a preliminary meeting of interested community officials; consultants and other interested parties to further discuss the proposed ideas. The Planning Commission would like other communities to be involved. Bills and Invoices - Denzer requested approval of Planning Bills for the month of February in the amount of $51,753.13 and review of the Revenue Report. Motion by Jensen, 2 °a by Burri to approve payment of bills and carried. Town Planning Projects - Budrow reported two workshops were held for the Heartland Project. Planning staff worked with Jim Janke, UW Extension Office and David Trechter, UW Extension, River Falls. Trechter was the facilitator for the workshops. The Towns were asked to develop a Vision Statement, Goals and Objectives for their towns. They also were asked what they liked/disliked about the current conditions in their towns and what they would like to see happen in the next twenty years. 3 Denzer believes they all have a common theme. She has met with four towns and they too have added bullets to what the towns believe are important for their community. They heard good comments about the first meeting. The towns had many background materials to review. The Planning Commissions from those towns did the work. Both Denzer and Budrow feel that the towns have been sufficiently supplied with enough public comments to get good feedback. Budrow stated at the second meeting the towns were divided into three groups, working with three different elements. This seemed to be a more difficult process for them. Discussion. Budrow reviewed the Town of Hammond's Project Schedule with the Committee as an example. They are looking at having two open houses, one for northern towns and one for southern towns of the Heartland Project. Zoerb had concerns that the meetings were properly noticed and minutes taken so there is public record later on. Denzer stated that all are taking notes and meetings are noticed. Budrow stated it is a learning process for everyone. USH 63 Local Advisory Committee - Denzer reported on the activity from the last meeting. They have narrowed the alternatives down to two; Alternative #3, which is through town and Alternative #4, which will create a local bypass on 220 Street, parallel to frontage road. Safety is an issue as local roads have much, much higher accident rates than freeways according to the statistics shown. Fatalities are the same- freeways vs. local road. Denzer reviewed a plot with the changes. They could bypass USH12, do some improvements downtown, and create a center lane. Denzer also reported the amount of acres of land that would need to be purchased and number of parcels affected with those alternatives. Alternative #3 would cost $18.8 million with 50/60% local cost. Alternative #4 would cost $17.7 million with no local cost but the village must accept old Hwy 63 as part of the village, with a portion of resurfacing costs to be given to the village. The project is scheduled to begin in 15 years. The next meeting will be on March 18 at the Baldwin Village Hall. Land Information Program- Budrow reported we were planning on updating our aerial photography this spring. After consulting with the State cartographer and others, he suggested we should look at bringing in other partners, as there is money available for programs, such as Homeland Security, in order to obtain a better product. We have since decided to wait until the spring of 2004. We will put together a project involving U.S. Fish and Wildlife, National Park Service, local utilities, and some of the urban municipalities. We will work on getting a Request for Proposal for updating aerial photography ready later on this year. Our 2002 WLIP grant application is submitted. We will use the contribution based grant for aerial photography project. We also applied for a Completed Parcel Strategic Initiative Grant. Parcel mapping is not available for the Village of Deer Park and Wilson, which will have to be created from scratch. Several municipalities didn't have parcel identification number annotation, therefore completing parcel identification attribution will be part of the grant application. Budrow is working with Real Property to give access to the data in Arc Explorer, which will give them access to parcel maps and tax information. ZONING BUSINESS Rezoning Decisions - Fisher presented a proposed ordinance amending Chapter 17 of the St. Croix County Land Use concerning the Ihle property in the Town of St. Joseph. The Committee was mailed the proposed ordinance and discussed proposed changes to some of the language. Fisher distributed a copy of a letter from Catherine Munkittrick, Attorney representing the Town of St. Joseph. She stated in the letter that the town's position is that the proposed rezoning is not compatible with the area on the west and that is the reason for requiring a buffer. The town noted for the record, that a seventy -three foot buffer along the west is adequate, based on the unique circumstances of the Ihle property. The ordinance was reviewed and approved by Corporation Counsel Timmerman. Fisher is requesting the application should include those findings. Discussion. Several changes were made to the proposed ordinance. The decision was tabled until tomorrow evenings meeting. The agenda will be modified to include this subject and parties involved will be notified. Fisher has had contact with Gloria Basel, Town of St. Joseph, requesting a formal decision on her rezoning request. A lengthy discussion was held. Protection of slopes, and environmentally sensitive areas are a concern. The Committee will review this item on March 25 Municipal Plats- Fisher requested the Committee certify with no objection the plat of Paperjack Creek in the City of New Richmond. Motion by Jensen, 2nd by Zoerb to certify with no objection. No opinion is expressed concerning adequate sewer service. Motion carried. COUNTY SURVEYOR - Supervisors Zoerb and Anderson have researched the positions structure. A detailed list of all Wisconsin County Surveyors for 2002 was presented to all members of the Committee. Anderson stated that she and Zoerb researched the Internet at the same time. The listing shows if they are part- time /full -time and if they are appointed or elected and where they are housed. They reviewed the St. Croix County Land Use Record Plan. 5 P It does talk about the County Surveyor and has the status report of where the remonumentation process is at as of 1999. Anderson found only 8% or 185 of the County's monuments are done. A brief discussion was held. The Committee recessed to view properties at 1:30 p.m. Chair Jensen adjourned the meeting after the tour. Respectfully submitted: Kahl r, Re rding Secretary sz —c-Q/ Lois Burri, Secretary rel