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HomeMy WebLinkAboutPlanning & Zoning 10-14-03PROPOSED ST. CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, October 14, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Directors Report c. 2004 Budget - update d. Park Host — Glen Hills Park e. Homestead Parklands — Ajax shoreline protection — update f. 2005 — 2009 Outdoor Recreational Plan 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. Land Information Program 3. Ordinance Development a. Work Plan b. Nonmetallic Mining c. Subdivision Ordinance /Sanitary Code 4. County Surveyor Update 5. Zoning Business a. Municipal Plats b. Comments - proposed St. Joseph Plan amendments* c. Viewings AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: October 2, 2003 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members x MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI OCTOBER 14, 2003 Present: Chairman Art Jensen, Supervisors, Veronica Anderson, Lois Burri and Linda Luckey, Jan Zoerb. Staff: Dave Fodroczi, Bob Heise, Brian Halling, Chris Colbeth, Steve Fisher, Ellen Denzer, Brett Budrow, Shar Croes, Debbie Zimmerman and Judy Olson. Guests: Theresa Johnson, Bob Orf. Adoption of the Agenda -The meeting was called to order at 9:02 a.m. Motion by Zoerb, 2nd by Burri to adopt the agenda and carried. Meeting /Minutes- Motion by Luckey, 2 by Burri to approve minutes of July 22 as amended, September 4 and September 9, 2003. Motion carried. The next meetings are scheduled for October 22 at 7:00 p.m. for rezonings, and October 28 at 9:00 a.m. for Planning, Zoning & Parks Committee at the Government Center. COUNTY SURVEYOR UPDATE -Brian Halling introduced Chris Colbeth, Survey Technician, who began duties three weeks ago. Halling reported that Colbeth has been entering CSMs, using GPS equipment, and helping with subdivision reviews, therefore increasing our resources for GPS densification and GIS implementation. The Town of Troy corners that are in roads have been occupied and are ready for GIS database. Hopefully by the end of the year all of the corners in Troy will be completed. Colbeth has been putting together numbers for the Land Information Committee to proceed with the modernizing of the County Surveyor records - getting them scanned. Colbeth is indexing and inventorying files. With this done, it can be determined whether it would be feasible to purchase a scanner or to contract out the scanning work. Halling plans to meet this month with Fodroczi and Land Information Committee to decide which would be the most efficient method of digitizing records. Halling stated that Bleskacek is currently assisting with the major subdivision reviews, Colbeth doing the data input and Halling handling technical review on CSMs and Plats as needed. With the addition of the Survey Helper the subdivision reviews are being done in a timely manner, thus allowing the private surveyors ample time to complete any revisions prior to the PZP committee meetings. The job description and work plan are moving ahead. Corporate Counsel, Personnel and the Highway Commissioner are revising the job description. PARKS BUSINESS Bills and Invoices- Heise presented Parks bills to the Committee. He noted the costs for the new shed for storage of snowmobile equipment is included. Motion by Jensen, 2' by Zoerb, to approve payment of the Parks bills in the amount of $14,270.45. Motion carried. Director's Report -Heise reported that the new truck is ready and in use. Quotes for the trailer should be received this week. It should be ready before the end of the year. A meth lab was discovered by the Sheriff's Department on County road right -of -way, Rustic Road #4 at Glen Hills Park. The Heinemann's called again about the light on the maintenance shed at Homestead Parklands. Committee discussed installing a motion detector. Heise is planning to set definite opening and closing hours at Homestead Parklands and posting those hours for the 2004 season. Wildwood Trail / Wamstad Crossing -Heise suggested reviewing the policy of DNR Trail Crossing and the surfacing of the area that crosses the trail. The Wamstad proposal was for two -inch asphalt, which would deteriorate quickly with snowmobile and vehicle traffic. Heise recommended using reinforced concrete. 2004 Budget - update -The 2004 Parks budget was approved by the Finance Committee as it was presented to the PZ &P's Committee. Park Host — Glen Hills Park -Heise stated that he believes having a park host during the peak season will be beneficial since Joe Grant will no longer be in the park on a regular basis. Information about the Campground Host Program in Dane County was reviewed. Heise hopes to create a contract listing the responsibilities of the Host and the Department, including work hours, time off and terms of service. He plans to begin the process of seeking an individual for this job in January. Homestead Parklands — Ajax shoreline protection - update -Heise reported that Dave Larson and Pete Kling met with representatives of Bonestroo, Rosene, Anderlik and Associates and looked at the site. The full report was distributed to the Committee. John Smyth, designer of the aj ax, recommended adding additional soil, rock and vegetation since the original vegetation is not well established. Smyth contacted Hild and Associates about installing new plantings. Hild offered some cost reduction. Heise hopes for some financial assistance from Bonestroo as well as McCabe construction. Smyth specified the types of vegetation to install in spring 2004. Zoerb emphasized the need to prioritize and to create a process in determining needs when planning. Zoerb, Jensen, Ron Raymond and Heise met with the Personnel Committee and presented the new job description for review and revision by the Personnel Director. When those revisions are received, a meeting with the committee can be scheduled. PLANNING BUSINESS Bills and Invoices- Fodroczi presented the September Planning bills. Motion by Zoerb, 2 nd by Jensen, to accept the revenue report of $344.21 as presented and approve the payment of the bills in the amount of $16,660.65. Motion carried. Town Planning Projects - Fodroczi reported that the town meetings are now going well. Jensen noted that the Town of Rush River's plan is completed and has been accepted by the Town Board. Denzer reported that Cylon is working well on their plan. The housing portion is complete and they are now working on identifying cultural resources and economic activity in the community. Stanton's open house is scheduled for October 30 at the New Richmond High School Commons. The Vision Statement was rewritten. The process is moving along well. A member of the Plan Commission reports each month at the Town Board meetings. 2 Budrow reported that Pleasant Valley and Hammond have been meeting regularly. They have completed their housing and economic development portions and are reviewing and inventorying cultural resources. The Town of Baldwin has had two meetings since the moratorium ended. The issues and opportunities element was reviewed as well as the facilities element. No changes were made at the last meeting. An open house is planned for November 13 at the Ag Center in Baldwin where two elements will be presented — issues and opportunities and utilities and facilities. Fodroczi reported that there was a Legislative hearing in Madison last week with the Assembly Rural Affairs Committee on AB 435 that would rescind all the recent changes in the comprehensive planning statutes. There will be an executive session on the bill when the committee will discuss the bill among its members without any public participation. A date has not been selected. The bill was sponsored by Rep. Mary Williams from the Ladysmith area, whose legislative district includes portions of three of the counties that passed resolutions to rescind the law. Another co- sponsor of the bill commented that this bill to rescind the law was a good idea because it would force the supporters of the current Comprehensive Law to compromise. The general consensus is this bill will not pass but will probably lead to some changes in the current law. Rep. Sheryl Albers, chair of the Assembly Property Rights and Land Management Committee introduced a bill, nicknamed "Smart Growth Light," which would reduce some of the consistency requirements. Another component was making accommodations for how much would have to be done at a certain population density level. Regional Wastewater Issues - Fodroczi reported that the Village of Roberts is still reviewing the DNR comments on the Facility Plan Amendments and is developing responses to it. The full Commission has not met to review it. Jerry Chasteen of Regional Planning is working with both the EPA and DNR in Eau Claire, Madison, and Chicago on some larger scale funding options as part of the funding strategy for the larger evaluation. That should culminate in the next few weeks. Fodroczi reported on the groundwater study that USGS did for which the Committee had authorized $2,500. The last part of that work was to put together a proposal for some subsequent work. That proposal required results of a groundwater study that UWRF and UW Oshkosh were cooperating on, but is still not complete. Bernie Lenz, our contact with USGS, is investigating the project since it was to be done and billed in October. The final payment will not be sent if all the work projects are not done. Land Information Program - Budrow reported that he is currently working on three separate projects. First is the parcel database for the County. The rural towns were completed last year and he is now coordinating with a few remaining villages and cities to complete a parcel map. Glenwood City is being completed and he is getting assistance from the Roberts and Hammond Clerks. He is also working with the City of Hudson to get parcel numbers on a parcel map to integrate our GIS system with their property data. We are using a grant to finish up that work and to complete parcel maps for Deer Park and Wilson. Two meetings were held with project partners on the orthophotography project for the County. The municipalities plus National Park Service and U.S. Fish & Wildlife Service were invited to the meetings to see if they could leverage the County project to get more accurate mapping and photography for their project areas. As it stands, there will be a high flight (10,000') producing photographs with one -foot pixel resolution countywide, plus doing a low flight (5,000') across the 3 I -94 corridor up through St. Joseph, Somerset, New Richmond, and River Falls. With that, two - foot contour maps can be created plus other planimetric mapping showing building outlines, road edges and other physical information. The County will underwrite the low flight and the control work with that and the partners would pay the difference to have that turned into orthophotos plus any additional work. The County's portion of the low flight cost would be about 40 %. The low flight area is still undecided because the cost estimates are based on square miles. The flights can be moved around, but must stay in large contiguous blocks. An intranet map server is being planned for internal employee use and public kiosks. A web server and ArcIMS software have been purchased and installed. We are working with Headwaters Resources and Fairview Industries to develop the application. Parcel maps will be available, and wetlands, soils and orthophotography will all overlay one another. Custom property report maps can also be created. It will be a good intranet site for maps and data for internal use. Fodrozci also talked about a grant program through ESRI, our GIS software vendor. It is a Mobile Government Program demonstration project grant. It provides about $14,000 worth of hardware, software and training for any unit of government to develop a combination GIS and GPS field application. Planning, Zoning and Land and Water staffs discussed the development and its use to do the field data collection, data transfer and mapping on the nonmetallic mining sites. The field staff would use it as the first effort for field data collection and data transfer to the office. Work would principally be done by both Zoning and Land and Water field staff. We would get the hand- held GPS device worth $3,000 -4,000 plus corresponding software that integrates with our GIS software and training for staff on its use and how to develop the application. The grant application must be to ESRI before October 24. Zoning Department has been planning to implement this type of GIS system application. This may allow us to have it a year or more sooner with free equipment, software and training that we would otherwise pay for. The network resources and data required will be prepared by the time this is implemented. The training teaches how to develop the application in terms of the code, then the code would become public domain available to other users. The application, not the data, would be published and available to other agencies and the public. Motion by Zoerb, 2 nd by Anderson to approve the submittal of a grant application to participate in the ESRI Mobile Government Program to acquire a grant in the amount of $14,000 to assist with GPS and GIS integration for nonmetallic mining in accordance with NR 135 rules. Motion carried. Real Property Lister Report -Real Property Lister Shar Croes distributed the Parcel Count and Values report of October 14, 2003 showing final numbers for all municipalities except the Town of Glenwood and Villages of Star Prairie and Woodville. The manufacturing totals were received in July from the Department of Revenue. Finals should be received later this month. Croes also distributed the 2003 Schedule for Processing Tax Statements and other related reports. All changes for the taxable year will be included up to October 31. The goal is to have tax statement processing completed by mid - December. Beginning this year, tax bills will clearly indicate where the tax payments should be sent, the local treasurer or the County Treasurer. Croes noted Real Estate changes totaling 18,700, which could reflect several changes for each parcel. Transfer of Recycling Program to PZP Committee - Resource and Education Committee had voted unanimously to transfer the Recycling Program from under the direction of that Committee to the Planning, Zoning & Parks Committee. Motion by Zoerb, 2 nd by Anderson to recommend to rd Administration to change the direction of the Recycling Program from the Resource and Education to the Planning, Zoning and Parks Committee, contingent upon approval of the transfer of the Parks Program from the direction of Planning, Zoning & Parks to Resource and Education Committee. Motion carried. ORDINANCE DEVELOPMENT Nonmetallic Mining- Fisher and Eslinger reported on the updated ordinance noting that there are modifications to the way NR 135 was drafted. The Committee recommended and discussed changes. Motion by Jensen, 2 nd by Anderson to recommend approval of the Ordinance as amended. Motion carried. Subdivision Ordinance /Sanitary Code - Fodroczi reported that the Subdivision Ordinance should be completed this week to present to the Committee at the October 28 meeting. The Committee can then schedule a separate work session for review. The Sanitary Code should be ready for the same process soon after. Fisher stated that with the interest in the Conservation Design Development Ordinance, there have been some successful meetings with major development projects in critical sensitive areas that the developers have agreed to put the projects on hold in anticipation of that ordinance. It is encouraging to see that type of enthusiasm about this ordinance. The last Town of Warren meeting agenda included a proposed Conservation Design Development on two or three sites in the Town in anticipation of the County Ordinance being created. ZONING BUSINESS No municipal plats submitted. St. Joseph Plan amendments -The proposed amendment to change land from Exclusive Ag to Ag- Residential zoning had been reviewed by Fisher, Fodrozci and the Committee. Fisher stated that the proposed amendment is appropriate and will support that effort. With the new text and policies and information it will be easier to support rezoning in St. Joseph. Theresa Johnson stated that the Town is in the process of changing and updating its entire plan, which could be a two -year process and wishes to change this portion now allowing people who are waiting for rezoning to complete their process. The amendment comes unanimously recommended by the Town Board and Plan Commission. The Committee recessed at 12:53 p.m. for lunch and to do the viewings. The chairman adjourned the meeting at 2:00 p.m. Respectfully submitted: Judy O on, Recording Secretary Lois Burri, Secretary 5