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HomeMy WebLinkAboutPlanning & Zoning 02-11-03AMENDED ST.CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, Feb. 11, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center Room 1281 1101 Carmichael Rd Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING: 1. Planning Business a. Bills and Invoices b. Town Planning Projects c. USH 63 Local Advisory Committee* d. Regional Wastewater Issues e. Land Information Program 2. Zoning Business a. Municipal Plats b. Rezoning Discussion/Decisions: David Ihle Rezoning Request: Closed Session pursuant to 19.85(2)(g)- conferring with legal counsel. Reconvene into open session pursuant to Section 19.85(2)* c. Viewings 3. Park Business a. Bills and Invoices b. Directors Report c. Parks Reorganization 1.) Job Descriptions d. Wildwood Trail e. Homestead Parklands 1.) Bids for Pole Shed f. Review Bids for Parks Lawn Mowers g. Review Bids for Playground Equipment -Glen Hills Playground h. Update -Ag. Center as Parks 3. County Surveyor AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order.) *Items added or revised for amended agenda. Submitted by: St. Croix County Planning Department Date: February 6, 2003 Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI FEBRUARY 11, 2003 Present: Chairman Art Jensen, Supervisors Jan Zoerb, Veronica Anderson, Lois Burn and Linda Luckey. Staff: Dave Fodroczi, Steve Fisher, Bob Heise and Debbie Zimmerman. Guests: County Board Chairman Buck Malick, Joseph Ryan, Kathryn Monkittrick and Bill Berndt. Adoption of the Agenda -The meeting was called to order at 9:05 a.m. Motion to adopt the Agenda by Anderson, 2 by Zoerb and carried. Meeting /Minutes- Motion by Zoerb, 2 by Jensen to approve minutes as amended today for December 10 2002, January 8 th and January 15 and January 17 2003. Motion carried. Motion by Zoerb, 2nd by Jensen to exclude approval of the January 17 minutes as they were previously approved. Motion carried. PLANNING BUSINESS Bills and Invoices - Motion by Jensen, 2nd by Anderson to pay January's Planning Bills in the amount of $62,037.52 and accept the Revenue Report. Motion carried. Town Planning Projects - Fodroczi distributed a memo that was sent to all the Planning Commissions from the six towns that are part of the Heartland Project. Two consecutive work sessions will be held at the Hammond Town Hall on February 25 and February 27 to establish a Vision Statement and Goals and Objectives for the towns. Dr. David Trechter from the University of Wisconsin River Falls from the Regional Development Center is the facilitator. Fodroczi believes the group session will be more productive and efficient than each planning commission working by itself. USH 63 Local Advisory Committee - Fodroczi was included as part of the Local Advisory Committee. Denzer will attend today in Fodroczi's place. They will manage this Committee with five meetings. The goal of the DOT is to get an environmental assessment done with the preferred alternative later this year. They will then determine what can be done to preserve the corridor. Regional Wastewater Issues - Fodroczi reported on the January 22 meeting of the Regional Wastewater Planning Commission. The Commission would prefer to scale back the scope or geography of any regional wastewater evaluation without additional support from adjoining counties and other local units of government. The Commission's work group is developing a Request for Proposals and will address the concerns. The DNR recently announced a shift in interpretation of some wastewater policies. Fodroczi said staff would carefully look at this new interpretation when the DNR provides it in writing. 1 Land Information Program - Fodroczi summarized staff work on a Request for Proposal for Orthophotography and a 2002 Land Information Program Grant. He and Budrow will attend the Annual WLIA Conference the rest of the week and discuss both projects with other counties and consultants in attendance. PARKS BUSINESS Bills and Invoices -Heise distributed an updated bills list to the Committee. The only change from the mailed bills list was a bill for $43.23. Motion by Burri, 2 nd by Zoerb to approve the bills in the amount of $29,717.44. Motion carried. Director's Report -Troy Beach Heise informed the Committee that the rip -rap project at Troy Beach is nearing completion. During construction it was determined that additional rock should be continued 50 feet to the south property line. The Parks Department has received approval from the Corp. of Engineers and DNR to install the additional rock. To stay within the project budget, the Parks Department staff will be responsible to purchase and plant the proposed trees. Homestead Parklands on Perch Lake Dedication Planning -Heise reported that a meeting was held on February 4, 2003 to begin planning for the Homestead Parklands Dedication Ceremony. Heise informed the Committee that the next meeting is scheduled for Monday, February 24 at 7:00 p.m. at the new Hammond Town Hall. Dick Henning and Dave Larson from the Parks Department will facilitate the meeting. Zoerb volunteered to help participate with the planning and also on the day of the event. Park Truck -Heise reported to the Committee that Grant and himself are working with the Highway Department on the truck specifications. It is imperative that the truck is capable to haul the combined expected loads, but below a combined 26,000 gross weight limit. Going above that limit, would require staff to obtain CDL Licenses. Heise stated that there should absolutely be no reason we would have to exceed the 26,000 pound gross weight limit. Proposals for Playground Equipment for Glen Hills Campground - Merwyn Neibacher presented the proposals for the playground equipment for the Glen Hills campground. Neibacher reported that he had received proposals from three vendors and each vendor presented two alternatives. He presented each proposal and pointed out the positive and negative aspects of each proposal. Discussion. Motion by Zoerb, 2 nd by Burn to accept the playground equipment proposal from Burke Manufacturing- Alternate #1 in the amount of $24,010.00. Motion carried. Proposals for Maintenance Building Homestead Parklands -Dave Larson presented proposals for the maintenance building for Homestead Parklands. He provided a handout that identified four different vendors with one vendor submitting two proposals. Discussion. IPA Motion by Jensen, 2nd by Anderson to accept Proposal #2 from Bauman in the amount of $34,258.00 and allow the department to spend up to but not to exceed the $40,000.00 budgeted for additional shaping and surfacing between the park road and the maintenance building. Motion carried. Proposals for Lawnmowers- Larson presented proposals for the lawnmowers for the Parks Department He provided a hand out listing five vendors that submitted proposals. Discussion. Motion by Luckey, 2 by Burn to accept the proposal from O & R in the amount of $9,200.00 for two new Kubota lawnmowers. Motion carried. Agricultural Center Update -Heise informed the Committee that Dave Larson is now working out of the Ag Center in Baldwin. The new Parks Administrative Office is located in the former Rural Development Suite. Currently, the staff is waiting for building services to repair and paint walls before additional office furniture and equipment is moved in. The Parks Department will be using four computers in various park locations that were replaced within the Land and Water Conservation Department. Heise is working with Computer Services to determine if a wireless link can be made between the Glen Hills, Homestead Parklands and the Administrative Office in the Ag. Center. Job Description -The Committee has requested that the Parks Secretary position be reviewed by the Personnel Department and to include the job description as part of the total package of the Parks reorganization. Supervisor Luckey had comments on the Maintenance Manager's position regarding the supervision of seasonal staff and requested additional clarification regarding who has authority over seasonal staff. The consensus from the Committee is that the supervision of seasonal staff would be the responsibility of the Site Managers with the Maintenance Manager coordination work activities with the Site Managers and having use of seasonal help with Site Manager's concurrence. Supervisor Luckey suggested minor grammar corrections be made in each of the job descriptions. Luckey provided Heise a list of suggested changes. Heise was directed to make the appropriate changes and be prepared to bring the finished job descriptions back to the Planning, Zoning and Parks Committee on February 25, 2003. Discussion was held on the Glen Hills Park House not being included in the current job description for the Glen Hills Site Manager Position. It had been component of the employee's 1994 job description. The Committee discussed the Parks house at Glen Hills and that the County did eliminate the housing benefit/need for the Sheriff and the County Farm Manager over time. Heise was directed to discuss this issue with Greg Timmerman, Corporation Counsel, to determine if there is a County policy or procedure on how this has been handled in the past and what are the legal ramifications to the County if the Committee were to eliminate the benefit. 3 Zoning Business -Ihle rezoning request located in the Town of St. Joseph. Fisher gave background information on the history of this rezoning request and submitted information regarding required commercial performance standards outlined in the zoning ordinance. Fisher indicated that the attorney for the landowner, Joe Ryan and the Town Attorney, Catherine Munkittrick, have reached a consensus, regarding this property. Both parties have agreed to a 73 ft. buffer along the west property line. Ryan and Munkittrick shared their positions and their agreement. Luckey handed out a proposed motion proposing a 73 ft. buffer along the west and north property lines of the property. Fisher stated that the Planning, Zoning and Parks Committee should use caution when considering imposing a 73 ft. setback from the north property line. Staff does not think this should be considered based on discussion held at previous closed session meetings and the fact that the special exception permit process requires that commercial property be adequately buffered from adjacent Ag- Residential zoned property. Joe Ryan indicated that he was not in favor of an additional 73 ft. buffer along the north property line. Luckey and Zoerb indicated that the buffer on the north end of the property should be imposed to treat adjacent zoned Ag- Residential zoned property equally. Jensen and Burri indicated that the buffering and landscaping to the west could be handled as a component of the special exception permit process. Motion by Luckey, 2 nd by Zoerb to recommend approval of the rezoning; based on the following findings: 1. There has been a commercial use on this property since 1988. 2. The St. Croix County Board of Adjustment granted a special exception permit on October 27, 1988 for a commercial use on this property, stating that the property was commercially zoned. 3. In a letter dated October 24, 1988, the Town of St. Joseph recommended that a special exception permit be granted for a commercial use on this property. The County approved the use with a special exception permit. 4. The County acknowledges the special exception permit to allow a commercial use of the property and believes steps need to be taken to rezone the entire property to commercial. 5. The tax records indicate that this property has been taxed as a commercial property. 6. The applicant is agreeable to combine the two parcels that are under common ownership, and has also agreed to ensure there is adequate buffering between it and adjacent residentially zoned land. 4 7. Commercial zoning exists to the north and to the east. A commercial business use exists to the north. 8. Ag.- Residential zoning exists to the north, west and south. 9. The rezoning would be compatible with the historical uses of the property and is compatible with the other commercial uses in the area. 10. The owner /applicant is on notice that any commercial use occupying this property is required to apply for and obtain a special exception permit. Special exception permits are reviewed by the Town and forwarded to the County for final approval. 11. The Town has indicated that there may have been a new commercial "use" utilizing the property since 1988 that did not receive the required special exception permit. With the following conditions: 1. The rezoning of the lot to Commercial is contingent upon the creation of a setback/buffer to protect the adjoining Ag.- Residential property. On the western side of the property, the setback shall be along a line running 73 ft. east from the southwestern property line corner where it adjoins Hilltop Road 73 ft. east from the northwestern property corner, 73 ft. in depth from the northern property line along the portion of the northern property line that adjoins Ag.- Residential zoning. No Commercial use will be permitted within the setback/buffer. 2. The existing trees along the western property line within the setback/buffer shall be protected and maintained. If any existing trees are lost, they must be replaced with 8 ft. minimum height of like tree species within 5 ft. of the original location. In addition, within the setback/buffer area on the northern property line, additional conifer trees of 6 ft minimum height, planted a maximum of 10 ft on center, must be installed within the setback/buffer to adequately screen the Commercial property from the adjoining Ag- Residential property. 3. Parcel 510G is to be legally joined to Parcel 510J3 in a manner prescribed by the Zoning staff. 4. The unused well on the property must be properly abandoned. Luckey suggested that the staff and the Planning, Zoning and Parks Committee meet to discuss rezoning procedures and conditional rezoning. A meeting is scheduled for Friday, March 21 at 1:15 to discuss these topics. Municipal Plats- Hanlev Green- SE1 /4 531, T29N, R19W, City of Hudson. Motion by Jensen, 2nd by Anderson to certify no objection to the plat, and stipulating that no opinion is expressed concerning adequate sewer service. Motion unanimously passed. E County Surveyor - Zoerb distributed a handout summarizing information she has researched and gathered regarding the County Surveyor. Zoerb presented her information and a discussion was held by Planning, Zoning and Parks. All members unanimously agreed that the position of the County Surveyor needs to be established consistent with State Statutes. All necessary County staff are to assist in gathering information to help make a final informed decision on this matter. The Committee recessed the meeting to take a van tour to view the upcoming rezoning sites at 1:30 p.m. Adjournment -The Chairman called for adjournment of the meeting at 5:15 p.m. Respectfully submitted, � u y Kahl r, Recording Sec. Lois Burri, Secretary 31