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HomeMy WebLinkAboutPlanning & Zoning 11-11-03x AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, November 11, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. County Surveyor Update 2. Park Business a. Bills and Invoices b. Directors Report c. 2004 Budget d. Campground Host — Glen Hills Park e. Park Improvement Grant 2004 — Authorization to purchase Park amenities in 2003 f. Homestead Parklands — Ajax shoreline protection & fishing pier g. Quotes received - Approval to purchase Trailer for the Park system h. Friends of Perch Lake 3. Resolution Changing Committee Responsibilities for Parks System and Recycling Program 4. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. Transportation Projects e. Land Information Program 5. Ordinance Development a. Nonmetallic Mining c. Subdivision Ordinance /Sanitary Code 6. Zoning Business a. Municipal Plats b. Viewings AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: November 6, 2003 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, County Clerk, Committee Members X MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI NOVEMBER 11, 2003 Present: Chairman Art Jensen, Supervisors, Veronica Anderson, Lois Burri, Linda Luckey, and Jan Zoerb. Staff: Dave Fodroczi, Bob Heise, Steve Fisher, Ellen Denzer, Brett Budrow and Judy Olson. Adoption of the Agenda -The meeting was called to order at 9:00 a.m. Motion by Burri, 2nd by Zoerb to adopt the agenda and carried. Meeting /Minutes- Motion by Zoerb, 2 by Luckey to approve minutes of October 14, 2003 as amended. Motion carried. The next meeting is scheduled for November 19 at 7:00 p.m. for rezonings. COUNTY SURVEYOR UPDATE- No report. PARKS BUSINESS Bills and Invoices- Heise presented Parks bills to the Committee. Motion by Burri, 2 by Zoerb, to approve payment of the Parks bills in the amount of $8,894.30. Motion carried. Director's Report -Heise and Dave Larson attended a recent Park and Recreation conference in LaCrosse where they made some good contacts. They met with a vendor of picnic tables and were given a price for replacement tables, about $2,000 less than the previous bid. Staff participated in a break out session talking about "Friends groups of Parks." State staff recommended creating a Memorandum of Understanding between Friends groups of Parks and the County. Heise also learned of State funds that may be available for non - motorized trails and of a proposed state trail plan that identifies proposed bike trails through St. Croix County that could be incorporated into the Outdoor Recreation Plan as we develop the amendments in 2004. Wildwood Trail / Wamstad Crossing - Heise reported that Wamstad withdrew his application for a driveway crossing. Heise will contact the DNR about its trail policy and how they handle crossings over their trail system. There was minor damage to the tailgate on the new truck, which has been repaired. There were also damages to the Homestead Parklands vehicle. Homestead is officially closed for the season but maintenance work is being done as long as weather permits. Heise will contact the Highway Department for snowplowing at the Homestead entrance and parking lot. Heise's Job Description was approved by the Personnel Committee. Heise is getting more specific documentation for the Personnel Department. Heise showed aerial photos of Homestead Parklands and Glen Hills taken by Bonestroo, Rosene, Anderlik and Associates. He noted that Glen Hills land is leased from DNR. 2004 Budget -The 2004 Parks budget was approved by the Finance Committee as presented. Campground Host — Glen Hills Park- Heise distributed information on campground hosts at several campgrounds in the state. The information includes requirements as well as an application and interview process. Heise suggests the host work five days per week with two days off in mid- week. Heise will have an application and outline of duties ready for the December PZP meeting. He plans to have applicants in January or February. Zoerb requested that three components be maintained in the process: advertising for the position, application, and position description created by applicant and the Department that would become the job description. Committee discussed doing a criminal background check. Park Improvement Grant 2004 — Authorization to purchase Park amenities in 2003 — Heise received notification from the DNR that the grant had been approved for the full request of $80,000. The costs are expected to be about $160,000 during 2004. He would like to use $43,000 that was designated for toilet renovations at Glen Hills Park for other uses this year and do the toilet renovations that were included in the 2004 grant. Motion by Burri, 2nd by Jensen to allow the Parks Director to complete park improvements as requested. Motion carried. Homestead Parklands — Ajax shoreline protection and fishing pier — Heise reported that representatives from Bonestroo, Rosene, Anderlik and Associates met onsite with County staff to assess the extent of failure of the ajax. It was determined that the design, construction and placement of the ajax were done correctly. Some repair during the first year is normal and is to be expected. The vegetation was completed too late in the season to get established enough. In addition, a strong southwest wind washed out the vegetation soon after it was planted. The recommendation is to apply more soil to the ajax and purchase acquatic plants and biolog in early spring to create a buffer for shoreline protection. Neither Bonestroo nor McCabe Construction are accepting any responsibility. Hild and Associates are taking some responsibility and will give a 20% reduction on the cost of the biolog and plantings for next year. Cost will be $3,000 - $4,000 plus staff hours. Quotes received — approval to purchase Trailer for the Park system — After reviewing the weight and cost differences in steel and aluminum trailer bids, motion by Zoerb, 2nd by Burn to approve the purchase of an aluminum trailer that encompasses all the needs of the Parks Department and to accept the low bid from St. Croix Truck/Trailer of $12,330.01 plus the install of the wet seals to not exceed the cost of $12,530.01 Friends of Perch Lake — The Committee reviewed a letter from Friends of Perch Lake regarding the group's plans for the next year. The group had hired a consultant to review what they have been doing and help determine if there is enough community support to warrant building a Learning and Reception Center at Homestead Parklands. The group may now be looking at a different mission, focusing on information and education rather than fundraising. They will meet on November 18 for discussion on this subject. Zoerb requested that a Memorandum of Understanding with Friends of Perch Lake and the County be created and in place as soon as possible. Heise will create a Memorandum of Understanding and bring to the next meeting. RESOLUTION CHANGING COMMITTEE RESPONSIBILITIES FOR PARKS SYSTEM AND RECYCLING PROGRAM — The Resolution that was signed by the Resource and Education Committee was reviewed. The Committee agreed that the Resolution should site exact reference to current by -laws, show new language, and should be one resolution to be signed by the three committees - PZP, Resource & Education and Administration - before submitting to the County Board for approval. Heise will discuss with Timmerman and rewrite the Resolution. PLANNING BUSINESS Bills and Invoices- Fodroczi presented the October Planning bills. Motion by Zoerb, 2 nd by Anderson, to accept the revenue report of $1,783.55 as presented and approve the payment of the bills in the amount of $7,500.37. Motion carried. Town Planning Projects- Denzer reported that the Town of Stanton had very good attendance and good discussions at its open house on October 30. Attendees stated their concerns regarding quality of life, taxes, too much development, and continuation of farming. Only one comment card was returned. The Town of Cylon's last meeting was brief. They will meet again in November. They are still working on housing issues. There were concerns regarding property maintenance. The Village of Deer Park Board and Plan Commission is invited to the next Plan Commission meeting. Budrow reported that the towns of Pleasant Valley and Hammond are continuing well. The housing elements are being completed. There are still some issues and concerns about trailers, property maintenance and enforcement. Both towns are assessing economic development areas and the type of commercial businesses that exist. They are also inventorying cultural resources, cemeteries, historic structures, etc. Budrow stated that the Town of Baldwin will hold its open house on Thursday, November 13 at 6:00 p.m. He will give a presentation covering issues and opportunities, utilities and community facilities elements, with maps, graphics and charts. Residents are encouraged to talk with Planning Commission members before the presentation. Time will be given for their questions and concerns, especially regarding Exclusive Ag zoning, property rights and transportation, i.e. the Highway 63 corridor. Fodroczi stated that a request for information was received from the Town of Emerald. They will review the County Plan and asked that county staff meet with them in January. Regional Wastewater Issues- Fodroczi stated that he is working with Regional Planning on grant options and will talk to Buck Malick about making a contact with the Regional DNR Director. One of the major EPA grants would be most appropriate to fund the regional evaluation. We tried to get some endorsement from DNR and the feedback we got through the DNR district office from DNR Madison was that they are considering applying for it themselves to support existing staff. Grants have not been formally announced. Jerry Chasteen from Regional Planning is drafting that, but we may want to do some preemptive statement of intent to apply for the grant or may find those grant funds unavailable because of the relationship between DNR and EPA. Fodroczi will be speaking at a Bio Solids Commission annual meeting next week. This Commission has a broader membership than the Regional Wastewater Planning Commission with several members outside St. Croix County. Fodroczi stated that he has received indication that the joint project between Hammond and Roberts may be dissolving. Each municipality may be seeking some new technologies and expanding its existing system. Transportation Projects — Denzer distributed information from the Wisconsin DOT about the Highway 63/64 corridor project showing the project areas and a summary of the purpose including alternatives as well as time and cost predictions. There will be meetings in affected communities with the public and local officials. The information shows suggested improvements to County highways that cross the State highway and proposed intersection changes. Denzer stated that DOT has scheduled a meeting for local officials with a presentation on Tuesday evening, November 18 at the Forest Town Hall, unfortunately the same time as Town of Cylon Planning meeting. Fodroczi distributed an article from today's Pioneer Press on options for the new Stillwater bridge. A stakeholder group, consisting of representatives from environmental, historic, citizen groups and state and federal agencies, led by a professional environmental mediator will continue to have regular meetings over the next year to identify alternatives and issues to be addressed in a Supplemental Environmental Impact Statement for the project. Tim Ramberg, representing St. Croix County, is a member of that stakeholder group. Six alternatives have been released and the public will help determine which alternatives should move forward. Two meetings for the purpose of gathering public input are scheduled for December 2 & 4 with a public comment period continuing through December 10. Fodroczi will get more information from Ramberg about the stakeholder group for this Committee. Land Information Program - Budrow reported on the ArcIMS software, the internet map server and application that will map information for intranet use for staff. He is working with Computer Services and consultants on the database issues. The preliminary web site for County staff will be reviewed with Land Information Committee next week as well as some different privacy and internet policies. That proposal plus a presentation of the web application will be presented at the December PZP meeting. A replacement machine in Real Property has been ordered and should be installed before tax time. ORDINANCE DEVELOPMENT Nonmetallic Mining- Fisher reported that this is the two -week comment period and two written comments have been received so far. Fisher asked the committee's approval to request that this item be removed from the November 25 County Board agenda since that is the same day the staff will meet to review the comments received. Fisher will meet with Ramberg and other staff on Wednesday to review Highway Department comments. The Committee asked to have enough time to do a thorough review. A summary of comments received at the hearing will be sent to the Committee next week. Subdivision Ordinance /Sanitary Code- The Committee agreed to meet on November 18 at 9:00 a.m. in room 1281 to do a broad review of the draft Subdivision Ordinance. ZONING BUSINESS No municipal plats submitted. The Committee recessed at 12:45 p.m. for lunch and to do the viewings. The chairman adjourned the meeting at 4:20 p.m. Respectfully submitted: Judy O on, Recording Secretary Lois Burri, Secretary 5