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HomeMy WebLinkAboutPlanning & Zoning 09-09-03AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE TO: Clarence Malick, St. Croix County Board Chairperson FROM: Art Jensen, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, September 9, 2003 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center 1101 Carmichael Road, Room 1281 Hudson WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING 1. Park Business a. Bills and Invoices b. Directors Report c. Non — Motorized Recreational Trail Planning Update from Town of Hudson meeting d. Update — Sub - committee revised Job Description e. 2004 Budget f. Park Improvement Account — approval to purchase new park amenities* 2. Planning Business a. Bills and Invoices b. Town Planning Projects c. Regional Wastewater Issues d. Land Information Program e. Capital Outlay Plan f. 2004 Budget 3. Ordinance Development a. Work Plan b. Nonmetallic Mining c. Subdivision Ordinance /Sanitary Code 4. County Surveyor Update 5. Zoning Business a. Municipal Plats b. Comments - proposed St. Joseph Plan amendments* c. Viewings 6. 2004 Budgets a. Economic Development Corp. b. Parks c. Planning d. Register of Deeds e. Zoning AGENDA ITEMS FOR NEXT MEETING - ANNOUNCEMENTS & CORRESPONDENCE - ADJOURNMENT (This agenda not necessarily presented in this order.) Date: September 4, 2003 *Items added or revised for amended agenda. Cc: County Board Office, News Media/Notice Board, MINUTES PLANNING, ZONING AND PARKS COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI SEPTEMBER 9, 2003 Present: Chairman Art Jensen, Supervisors, Veronica Anderson, Lois Burri and Linda Luckey. Excused, Jan Zoerb. Staff: Dave Fodroczi, Bob Heise, Dave Larson, Steve Fisher, Ellen Denzer, Brett Budrow and Judy Olson. Guests: Bill Berndt, County Board Chairman Buck Malick and Administrative Coordinator Chuck Whiting. Adoption of the Agenda -The meeting was called to order at 9:02 a.m. Motion by Anderson, 2nd by Burri to adopt the agenda and carried. Meeting /Minutes- Motion by Luckey, 2 by Burn to approve the amended minutes of August 12, 2003. Motion carried. The next meeting is scheduled for September 17 at 7:00 p.m. at the Government Center for rezonings. PARKS BUSINESS Bills and Invoices- Heise presented Parks bills to the Committee. Motion by Burri, 2nd by Jensen, to approve payment of the Parks bills in the amount of $ 6,358.88. Motion carried. Director's Report -Heise stated that the idea of selling ads on Park vehicles was suggested to him. The Committee did not approve selling such ads. There is no longer a problem with geese in the Parks. Park staff will do more harassment earlier next year hoping to prevent the problem. Bonestroo engineers examined the ajax failure in Homestead Parklands and found it to be more extensive than the original assessment. The cause of the failure could not yet be determined. County engineers may be sought for further assessment. The life expectancy of such a structure should be approximately 20 years. The new truck box is constructed and will be installed on September 18. One of the Park trucks was damaged recently. Repair cost will be between $1900 and $4100. The truck is not covered by collision insurance, typical of many County vehicles. A revised plan of the Wildwood Trail is expected soon from Cedar Corporation. Non - Motorized Recreational Trail Planning- Heise questioned the use of Park Dedication Fees and a clarification of the policy. Such fees appeared to have been used for preliminary planning of the Learning and Reception Center at Homestead Parklands. There is some confusion on policy regarding the use of these funds and how they have or can be used. He met with the Town of Hudson and consultant Steve Clark. The Town is very interested in working with the County on developing trails. 2004 Budget -Heise reviewed the budget summary. The total does not include liability, life and disability insurance or the difference in health insurance. The total tax appropriation is less than 2003. The Budget will be presented to the Finance Committee on September 24. Update- Sub - committee revised Job Description -Heise and the sub - committee worked to develop the job description. It was approved by the Land Conservation Committee at its last meeting. The Committee reviewed the job description. Motion by Anderson, 2 °a by Burn to approve the job description with changes and send to the Committee for approval. Motion carried. Park Improvement Account - Approval to purchase new park amenities -Heise stated that the Park Improvement Fund had $108,000 for 2003 park improvements including toilet renovations for $34,000. All projects except toilet renovations are complete. $43,185 is remaining in the budget. The toilet renovations were actually included in the Park Improvement Grant for 2004. . He has received only tentative approval so far from DNR of the Park Improvement Grant. He would prefer to use the DNR grant, if approved, for the toilet renovations in 2004 and use this year's remaining allocation for other maintenance projects. Signage is needed for playground equipment in Glen Hills Park ($800), a few electrical pedestals in the Glen Hills Campground should be replaced ($800), and the guardrail at the Glen Hills boat landing should be repaired. Heise also stated that he would like to replace present picnic tables with new metal tables and add six new tables with handicapped accessibility at Glen Hills. The committee approved Heise's request to use the remaining $43,185 from the 2003 budget for these repairs assuming that the DNR Park Improvement Grant is approved in its entirety. Jensen stated that Land and Water Conservation Committee asked to schedule a joint meeting for the purpose of discussing Parks under the direction of the Land and Water Conservation Committee. Heise will try to schedule a meeting on September 17. Heise stated that he would like to work with Kelly Cain of UW -River Falls on the Kinnickinnic and Apple River properties doing some site design projects. He hopes to have the Apple River property surveyed this winter. PLANNING BUSINESS Bills and Invoices- Fodroczi presented the August Planning bills. Motion by Burri, 2 °a by Anderson, to accept the revenue report of $584.00 as presented and approve the payment of the bills in the amount of $1,651.64. Motion carried. Town Planning Projects - Fodroczi stated that formal notice was received from Erin Prairie of its withdrawal from the planning project grant. The paperwork is being processed. Both Stanton and Baldwin Town Boards affirmed their intentions to stay in the project. Both Plan Commissions have met since those decisions were made. Budrow stated that Baldwin Plan Commission met September 2 and presented a schedule of the work to be done. The Town Chair was present at the meeting. An open house will be scheduled. Pleasant Valley and Hammond are holding regular monthly meetings. The transportation element is complete and housing is 90% complete with goals and objectives developed. Another open house will be scheduled for these two towns. 2 Denzer stated that Stanton has held two meetings. Last week's meeting went very well. The transportation portion of the plan is nearly complete. A tentative date of October 23 is set for an open house. The Town is also making plans to move into a different Town Hall building. Cylon will meet on September 23. That plan is progressing well. Fodroczi stated that after trying unsuccessfully to get its own grant funding, Glenwood City is working with other municipalities to obtain funding. Village of Star Prairie may have interest in working with the Town of Star Prairie. The Town of Somerset sent a draft of their plan. We have heard nothing from any of the western towns. Kinnickinnic has been struggling to determine how to pursue planning. The Kinnickinnic Plan Commission is now reorganized according to statute so the Town can now move forward in developing a plan. The Roberts and Warren draft plan has been on hold for the past year. Fodroczi referred to the copy of a letter from the Wisconsin Legislative Council to Rep. Mary Hubler on the Questions Regarding the Comprehensive Planning Statute that was distributed to Committee members. He expects the Wisconsin Towns Association to use and further distribute the letter to Town officials. Regional Wastewater Issues - Meetings have been held with a work group of the Regional Wastewater Commission working on the RFP strategy. Jerry Chasteen of Regional Planning has done some research resulting in some new avenues, such as pursuing a funding request through Senator Kohl's office, but won't be available until fiscal year 2004 -2005. A grant program in the EPA could fund a major portion of this effort. This has an October deadline. There is some concern regarding how the State budget will affect local commitments. Polk County, through their Land Information Department, approved $5,000 to put that request in for next year. Pierce County may have money left from this year that could be added to that fund and will budget a similar amount for 2004. We budgeted $10,000 for 2003. $2,500 has been commited for a groundwater assessment through USGS. With a price tag of $200,000 to 400,000, the regional evaluation cannot all come from local funding. The local contributions can provide a pool of resources to leverage outside money and provide any matching funds for something larger. The group will meet again next week after which we will have a better idea of resources. No comments have been received from DNR on the updated Hammond- Roberts facility plan. Land Information Program - Budrow noted two projects: 1) An aerial photography project for spring 2004. On September 18 he will meet with representatives from municipalities, US Fish and Wildlife Service, consulting engineers and surveyors, and St. Croix Electric to discuss this project. St. Croix County will do abase level of photography. If any of those entities want to have a lower flight with higher accuracy photography, they can leverage the County's project with their own money to increase the accuracy of the photography in their areas. 2) We have been working with GIS consultants on developing an intrrnet application, internal for the County, for parcel and assessment records accessibility. A timeline and a project schedule have been developed. ArcIMS software and a new server have been purchased. It should be up and online by late October. When that is running, the privacy policy can be developed, with internet service to be available approximately January 1. Capital Outlay Plan - Fodroczi stated that the Committee approved all except one item, the costs associated with the conversion of Real Property software to Windows. That cost is built into the budget; $2000 for Staff Development, $5400 in software and $14,406 for the hardware. This conversion will require upgraded counter units to run on the new system. Two staff machines were replaced in the last two years. These will be moved to the counter and three new staff workstations will be purchased plus three high speed laser printers that can produce all the reports, documents, even property tax bills on 8 '/2 X 11" plain paper. Eliminating the maintenance costs of the present machines will pay for the new printers in two years. All reports can be done from each staff workstation. The cost will be $14,406 for hardware, $5,400 for Real Property portion of the software, plus $2,000 for Real Property training, totaling $21,806, less than originally expected. Motion by Jensen, 2nd by Burn to add $21,806 to the Capital Outlay Plan. Motion carried. 2004 Budget - Fodroczi distributed the budgets. Some of the personnel figures were added very recently and will affect the Land Records budget. The Committee agreed to finalize the Land Records part at the September 17 meeting. The Planning Portion of the budget is complete with a correction to the personnel portion just added today. Fodroczi asked for Committee discussion on the $10,000 allocated for the Regional Wastewater Evaluation. The $12,000 included in Capital Outlay is needed to replace the color plotter. There is interest from Register of Deeds and other departments in having the capability to scan large plats and other large documents to convert to digital files. This is half the cost of a larger machine that will do all three, print, scan and copy, but an expensive large format copier was just purchased in the last two years. Half of this cost will be in the Planning budget and half in Land Records budget. After further evaluation, we may find it better to outsource scanning services, rather than buy the scanner, and only replace the plotter without using the half in the Land Records Fund. The portion in the Planning budget will cover either half the cost of the multipurpose equipment or replacement of the plotter. The total budget increase of $12,000 is made up of Capital Outlay for the new equipment with the balance in personnel costs. Motion by Burri, 2 by Anderson to approve the Planning budget of $348,848. Motion carried. The Committee discussed scanning records by a surveyor or outsourcing the work to a private firm and in what department budget the cost should be included. Survey records should be incorporated into a digital base for web access and included in the Land Records budget. Fodroczi noted that the Real Property budget is up $14,000 over 2003. The largest changes are in Staff Development for GCS training and for the software conversion, which is divided 50150 with the Treasurer's Office. The amount budgeted for supplies is the same as 2003 though the current forms will not be used. He said that he expects the paper and supplies for the new printers will cost less than the $9,000 budgeted, but that cannot be determined until next year after the system has been in place. The two large items in Equipment over $500 include the three workstations and laser printers. Under Software, $5400 is added for the Real Property share of software and conversion services. No other changes are in the operating costs Motion by Jensen, 2 "d by Luckey to approve the 2004 Real Property Budget. Motion carried. 4 . Fodroczi explained the Regional Planning Commission budget. The annual allocation for 2004 is $52,908, up $1,000 from 2003. A letter from Regional Planning to the County Clerk outlining St. Croix County work activities and regional -wide work activities was distributed. Motion by Luckey, 2 nd by Anderson to approve West Central Plan Commission budget. Motion carried. ORDINANCE DEVELOPMENT Nonmetallic Mining- Fisher stated that he is pleased with the results. He expects the final edits to be done next week and mailed to the Committee. Subdivision Ordinance /Sanitary Code- The group will meet on the Subdivision Ordinance on September 10. The process is going well and should be done before the PZP meeting on October 14. Text for the Sanitary Code should be ready for the October 28 PZP meeting. Illustrations will be done for the public review. COUNTY SURVEYOR UPDATE - Jensen suggested adding an amount to the budget to cover the estimated cost of the work to be done during the first year. From the first year's experience, the amount to be budgeted in the following year can be determined. Committee agreed that Whiting will attend the next PZP meeting and give a status report on this subject. ZONING BUSINESS No municipal plats submitted. Comments — Proposed St. Joseph Plan amendments - Fisher distributed draft form comments on the St. Joseph Comprehensive Plan in a staff letter to the Town of St. Joseph with a copy of their proposed amendment and the notice of public hearing on September 18. As a result of their first amendment, the Ag district was kept intact, the map was not changed and any land would be rezoned provided there was positive recommendation from the Town. A meeting was held with the Town Chairman about some suggestions to improve the amendment. If land is routinely rezoned out of Ag, the Ag district may as well be eliminated from the plan. That was done plus some policies integrated from Ag into Ag- Residential areas. This is noted in the staff letter. Fisher explained the points of the letter asking for trends, statistics and other supporting information to justify this major change. Fisher stated that the St. Joseph rezoning problems should be reduced with the proper amendment. Motion by Burri, 2 nd by Jensen for Fisher to send the letter to Theresa Johnson, Town of St. Joseph. Motion carried. Fisher shared the good news that the U.S. Circuit Court of Appeals upheld the decision of the district court supporting St. Croix County's denial of an application by VoiceStream for a special exception permit for a telecommunications tower in Somerset. This comes more than three years after the application was submitted. Fisher commended all those who participated in the case including National Park Service; the Consultant, Jeff Nelson; Buck Malick; as well as the Zoning Department staff. This case was the inspiration for creating a cell tower master plan to protect scenic views near the St. Croix Riverway. It also prompted the County to update the Wireless Communication Services Facilities Ordinance. 5 . The Committee recessed at 12:25 p.m. for lunch and to do the viewings. The chairman adjourned the meeting at 2:00 p.m. Respectfully submitted: udy Ol n, Recording Secretary Lois Burn, Secretary