HomeMy WebLinkAboutAdministration 10-04-11NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
October 4, 2011 -1:00 P.M.
St. Croix County Government Center — Room 1281
1101 Carmichael Road Hudson, Wisconsin
L CALL TO ORDER
II. ROLL CALL
III. BUSINESS ITEMS
1. 2012 Budget
IV. ANNOUNCEMENTS & CORRESPONDENCE
V. ADJOURN
DATE OF NEXT MEETING: October 17, 2011, 8:30am
REVIEWED AND APPROVED BY: Committee Chair and County Administrator
DATE APPROVED: September 29, 2011
A quorum of the St. Croix County Board of Supervisors (County Board) may he present at this meeting. Therefore, this
notice also serves as notice of'a meeting of'the County Boardfor the purpose of'ohtaining information relaxing to subjects
listed above for use at future County Board Meetings.
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Official Minutes of Committee Meeting
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
October 4, 2011 — 1:00 P.M.
St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin
CALL TO ORDER — The meeting was called to order by Chair Norton - Bauman at 1:00 p.m.
ROLL CALL — Present: Daryl Standafer, Lorin Sather, Sharon Norton - Bauman, Roger Rebholz, Buck
Malick, and Ryan Sicard; Absent and excused — Esther Wentz
Others present (some not mentioned below): Risk Manager Kristen Ziliak, Finance Director Michelle
Pietrick, Tom Schumacher, Katie Thurmes, Steve Hermsen, Roger Larson, District Attorney Rick Johnson,
Sheriff John Shilts, Victim Witness Coordinator Pam Bellrichard, HHS Director Fred Johnson, Highway
Commissioner Tim Ramberg, Norm Matzek
1. 2012 Budget — County Administrator Patrick Thompson explained the budget process to date and
presented the 2012 Proposed Budget. Thompson reported all standing committees have reviewed
departmental budget summaries. Thompson reviewed the budget with the Administration Committee and
reported the overall proposed 2012 budget expenses and revenues are approximately $5,000,000 less than
2011. The proposed 2012 Property Tax Levy is $27,947,925, a 1.39% increase from the 2011 Property Tax
Levy. Thompson reviewed the increase in property tax levy for library funding, bridge levy increase and
post -2005 debt service in the amount of $381,782. Review of the General Fund noting the unreserved
undesignated fund balance remains at approximately 33% and is not used to balance the proposed 2012
budget. Unused 2011 levy of $773,936 and .56% increase in Net New Construction ($144,468) were not
applied to balance the 2012 budget. Thompson reported $314,328 in Sales Tax Fund surplus was applied.
Review of self-funded health insurance account. Thompson reported he spent a considerable amount of time
on this part of the budget to track this account and how it's used noting unanticipated claim expenses.
Thompson is projecting a need for $1,000,000 to supplement this fund in 2012 and will bridge a transfer from
the 2011 Health and Human Services (HHS) fund balance. Discussion regarding implementing an effective
wellness program. Thompson noted 2012 changes will include increased employee contributions to the
health insurance account.
Capital improvement discussion. Thompson reported the proposed budget contains $750,000 for capital
items. Thompson intends to work with a select staff to prioritize capital items after the budget is approved.
Review of non - represented pay plan implementation noting $200,000 is budgeted in a designated fund to
begin implementation of pay for performance. Thompson noted a savings from employees paying their share
of WRS is estimated at $1,645,856 which will offset increases in health insurance and reduction in revenues.
Staff position requests reviewed noting there are no new positions in the 2012 proposed budget and
highlighted position change requests denied and approved. Thompson he will continue to evaluate filling
2012 vacancies.
Thompson reviewed General Government budget summaries for each department highlighting increases and
decreases. Discussion regarding reduction in Sheriffi s Department budget by removing capital and $100,000
decrease in the Sheriff and Jail budgets per Thompson's request. Jail staffing discussion noting staffing
Administration Committee
October 4, 2011
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remains the same no matter the jail population.
Health and Human Services budget discussed showing a total budget decrease to $26.4 million due to loss of
revenue. Thompson indicated state revenues will continue to decrease. HHS Director Fred Johnson
reported he will continue to monitor funding closely and anticipates some adjustments midyear or first
quarter. Discussion regarding potential Medicaid cuts and adjustments to service levels. Johnson indicated
filling the HHS fiscal manager position will provide assistance and quantify revenue streams from state and
federal government.
Highway and County Surveyor budget reviewed. Thompson reported the Highway budget decreased to
$14.2 million, a reduction of $2 million. Highway Commissioner Tim Ramberg highlighted federal stimulus
dollars for the County Road N project, a reduction of the construction budget from projected seven miles to
four miles of construction, and reduced paving and chip seal production for 2012.
Review of Education and Recreation budget which includes County Fair, UW Extension Programs, County
Parks and Snowmobile Trails and Municipal Library Funding. Thompson explained the Library Funding is
$74,000 due to an increase in circulation.
Conservation and Development budgets reviewed which includes Economic Development Corporation
(EDC), Regional Planning Commission, Planning and Zoning, WESTCAP, and Land and Water
Conservation programs. Discussion regarding the EDC and Momentum West budget increase of $49,000.
Thompson explained a recommendation for a new funding model for EDC with 60% county and 40% private
sector /municipal. Supr. Steven Hermsen supports this change because in the past communities could bow
out which puts the EDC operation at risk.
Review of debt service and funding the Contingency Fund at $250,000.
Discussion regarding budgeted items. Thompson will work with Tobin on jail camera equipment in the
Building Services budget, with Ramberg regarding the Government Center parking lot replacement and Shilts
on squad cars and capital items. Thompson noted a reduction in the Building Services budget due to energy
cost savings.
Motion by Sicard, 2nd by Standafer to accept the 2012 preliminary budget. Carried unanimously.
Thompson assured department budgets were thoroughly reviewed and any Supervisor may review budget
details if requested. Committee members thanked Thompson for his work and the efficient process.
Thompson expressed appreciation for the work done by the Department Heads and cooperation of the
elected officials.
Meeting adjourned at 2:21 p.m.
Respectfully submitted,
Ryan Sicard, Secretary
Cindy Campbell, Recording Secretary