HomeMy WebLinkAboutHuber Facility Building Committee 04-07-03
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ST. CROIX COUNTY
NOTICE OF COMMITTEE MEETING
TO: Chairman Buck Malick
St. Croix County Board
FROM: Esther Wentz, Chair
COMMITTEE TITLE: Huber Facility Building Committee
DATE: Friday, April 7, 2003 9:00 P.M.
LOCATION: Room 1281, Government Center, Hudson
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
DATE OF NEXT MEETING: Tuesday, May 6, 2002 at 2:00 p.m., Room 1281, St. Croix County
Government Center, Hudson.
ACTION ON PREVIOUS MINUTES: February 14, 2003
UNFINISHED BUSINESS:
NEW BUSINESS:
1. Review Final Project Design and Bid Documents - Architect
2. Project Status and Design Bills Report
3. Review of Project Proforma Update
CORRESPONDENCE:
ADJOURNMENT (Agenda not necessarily presented in this order)
COPIES TO: County Board Office News Media/Notice Board
County Clerk County Board
County Departments
* *ADDITIONS/CHANGES/CORRECTIONS
Last Updated. 312512003
Huber Facility Building Committee Minutes
UNOFFICIAL
CALL TO ORDER: Supervisor Esther Wentz called the meeting to order at 9:03 a.m., Friday, April 7,
2003 in Room 1216, St. Croix County Government Center, Hudson.
ROLL CALL: Committee members present were: Esther Wentz, Mark Erickson, and Denise Gunderson.
Also present were: Sheriff Dennis Hillstead, Jail Captain Karen Humphrey, Maintenance Director Ralph
Robole, Administrative Coordinator Chuck Whiting, and Brian Larson of Ayres & Associates.
ADOPTION OF MINUTES AND AGENDA: Motion by Erickson, seconded by Gunderson to adopt the
minutes of the February 14th meeting; carried. Motion by Erickson, seconded by Gunderson to adopt the
agenda as presented; carried.
DATE OF NEXT MEETING: The Committee set the next meeting for Tuesday, May 6, 2003 at 2:00
p.m. (to open bids) in Room 1281 of the St. Croix County Government Center, Hudson.
NEW BUSINESS:
1) Review Final Project Design & Bid Documents - Architect - Brian Larson informed the Committee
that the design is 90% complete. He needs to reconnect with Ralph Robole regarding the fire alarm
system project in the present building with the Huber Facility addition.
The bid requirement will be for matching the existing equipment manufacturer (i.e. temperature
controls, locks, generator, etc.). The specifications will be going to paper this Friday, April 111h - the
Star Observer is the official County paper.
Brian Larson stated he has planned to meet with the State regarding zoning codes for parking
regulations and issues.
There will be some changes to the existing building. Jail staff mentioned the possible need for
additional visiting attorney rooms - nothing to be done with the plans at this stage.
Discussion took place in regards to liability and property insurance coverage during the construction.
It was suggested that all bidders include insurance coverage, but as a separate amount.
2) Project Status and Design Bills Report - The bills from Ayres & Associates are currently being paid
from the Building Fund account until there is a decision from Finance and the County Board.
3) Review of Project Proforma Update - Mary Martell provided the Committee with the audit summary
of the Jail Improvement Fund from 1997 to present, itemizing the expenses for the last three years.
Chuck Whiting relayed to the Committee that an updated Proforma would be forthcoming.
It was made mention that this Committee make a formal motion at the May 8th meeting that Ayres &
Associates make a recommendation on bids submitted.
Motion by Erickson, that Ayres & Associates prepare the bid documents for release, seconded by Wentz.
Discussion was held in reference to additional maintenance personnel to cover the needs of the Jail that
operates 24-7. Ralph Robole is currently working with Personnel and Finance to increase the maintenance
coverage upon completion of the Huber Facility.
Adjournment: Motion by Gunderson to adjourn, seconded by Erickson; carried. Meeting adjourned at
10:20 a.m.
Prepared by: Mary Martell, Sheriff's Department Office Manager