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HomeMy WebLinkAboutAdministration 08-20-12 AGENDA ADMINISTRATION COMMITTEE August 20, 2012 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. July 16, 2012 8:30 AM PUBLIC COMMENT BUSINESS ITEMS 1. Resolution Establishing Library Services Funding Rates 2. Financial Reports 3. Audit Report 4. Health Insurance Premium Policy Changes ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: SEPTEMBER 17, 2012 REVIEWED AND APPROVED BY: COMMITTEE CHAIR & COUNTY ADMINISTRATOR A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. MINUTES ADMINISTRATION COMMITTEE August 20, 2012 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order by Chair Peterson at 8:30 a.m. ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Present Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Present David Peterson Chair Present Others present: County Administrator Patrick Thompson, Risk Manager Kristen Ziliak, Assistant Corporation Counsel Heather Wolske, Paralegal Office Manager Kathy Spott, Human Resources Director Tammy Funk, Finance Director Tabatha Hansen, Administrative Assistant Liz Frank, County Treasurer Laurie Noble. APPROVAL OF MINUTES 1. July 16, 2012 8:30 AM The minutes of the July 16, 2012 Administration Committee were approved as distributed. RESULT: ACCEPTED PUBLIC COMMENT Chair Peterson allowed 15 minutes for Public Comment. The following people spoke and/or submitted comments cards: Fred Horne, New Richmond, passed out informational charts regarding individual library impacts and spoke in favor of keeping library funding at 100%. Barbara Peterson - Hudson, Sue Lohmeier - Woodville, Scott Vrieze - New Richmond, spoke of the impacts lowering library funding would have and in support of keeping funding at 100%. Steve Hermsen - Town of Hudson spoke of funding from other counties and in favor of lowering the funding to 70%. Roy Sjoberg - Hudson spoke in favor of keeping the funding at 100%. No further comments. BUSINESS ITEMS 1. Resolution Establishing Library Services Funding Rates Supervisor Standafer brought the committee up-to-date on the July library funding resolution. The resolution was sent to the County Board in good faith, but was pulled from the agenda as it was found the proposed formulas were not possible to do by law. The July resolution was set aside and the revised resolution in the August meeting packet was established as the starting point nd subject to committee action. Motion by Standafer, 2 by Ring to move forward the resolution in the August packet discussion. The Committee discussed possible scenarios of different funding nd levels and the impact those levels would have on municipal libraries. Motion by Hood, 2 by Hawksford to amend resolution to reimburse St. Croix County municipal libraries at 70 percent instead of 100 percent. Motion to amend failed 2-3. Motion by Standafer to amend resolution to reimburse St. Croix County municipal libraries at 85 percent in 2013 and 90 percent in 2014. No nd second. Motion failed. Motion by Hood, 2 by Hawksford to correct resolution lines 38 to 39 to -0. Chair Peterson called for a vote on the original motion. Motion failed 2-3. Funding for municipal libraries remains at 100 percent for St. Croix County municipal libraries and 70 percent for non-St. Croix County municipal libraries for 2013. Chair Peterson called for 5 minute break. Meeting resumed at 10:00 a.m. RESULT: REJECTED AS PROPOSED \[2 TO 3\] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, David Peterson NAYS: Tim Hood, Daryl Standafer, Tom Hawksford 2. Financial Reports County Administrator Patrick Thompson highlighted the year-to-date financial reports for the Administration offices and elected officials. Finance Director Tabatha Hansen reviewed the updated reports and revenues and expenses with the Committee. Risk Manager Kristen Ziliak spoke to how inter departmental revenues are determined. Supervisor Hawksford questioned a figure in the sales tax report. Finance Director Hansen will check and report back. Supervisor Standafer questioned County Treasurer Laurie Noble about interest rates the County is receiving on county accounts. Noble will report back. 3. Audit Report Steve Tracy, Auditor from Clifton Larson Allen LLP appeared before the Committee. Mr. Tracy passed out copies of the draft Management Letter (also included in packet) and financial summaries of County funds to the Committee (not in packet). A final Management Letter will be forthcoming. The audit report has been issued. A single audit report (a separate report) which summarizes all the federal and state funding as well as a compliance report for all federal and state grant programs will also be forthcoming. Mr. Tracy explained the various types of County funds and the makeup of what affects each of the balances. Mr. Tracy summarized that the bottom line, outside of the nursing home enterprise fund, the good news is the general fund is doing well. Mr. Tracy briefly summarized the seven comments in the Management Letter. Three of the comments are quite standard. The remaining four comments are areas that need improvement and action. Mr. Tracy explained the four areas needing attention were affected by lack of delegation and staff vacancies. He expressed since the Finance Department is now at full staff, these issues should be corrected going forward. County Administrator Thompson summarized that overall, with the exception of a few minor correctable problems, the audit report shows the County is in good financial condition. Supervisor Hawksford commended staff for their efforts to Supervisor Standafer left the meeting at 10:50 a.m. Financial Summary Financial summaries of County funds as handed out at the meeting by the auditor. 4. Health Insurance Premium Policy Changes Human Resources Director Tammy Funk introduced Ryan Barberi of Willis, health insurance consultants for the County. Mr. Barberi gave the committee two handouts, the premium equivalent calculation and the premium policy. Mr. Barberi briefly explained what makes up the premium equivalent and significant issues that can affect it. He brought the committee up-to-date on where the County is at with claims and reinsurance. Mr. Barberi explained the current policy and its effect on the fund balance. He further explained how the proposed changes to the policy will improve management of the fund. Committee members asked questions regarding wellness programs and the logic behind the current policy. Human Resources Director Funk briefly explained the history of how the policy came about and the implementation of a Health Insurance Committee. Funk stated a 10% increase place holder has been entered in the budget until actual figures are available. The policy changes were presented to the Committee for informational purposes. ANNOUNCEMENTS & CORRESPONDENCE The next meeting is scheduled for September 17, 2012. Supervisor Hood will not be in attendance due to a conflict. ADJOURN Meeting adjourned at 11:25 a.m. DATE OF NEXT MEETING: SEPT. 17, 2012