HomeMy WebLinkAboutAdministration 09-18-12 AGENDA
ADMINISTRATION COMMITTEE
September 18, 2012 8:30 AM
County Board Room - Government Center
1101 Carmichael Road, Hudson, Wisconsin
A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting.
Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining
information relating to subjects listed above for use at future County Board Meetings.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. August 20, 2012 8:30 AM
PUBLIC COMMENT
BUSINESS ITEMS
1. Financial Reports
2. Recommended Changes to Human Resources Handbook
3. Preliminary 2013 Budget Review
ANNOUNCEMENTS & CORRESPONDENCE
ADJOURN
DATE OF NEXT MEETING - OCTOBER, 15 2012
REVIEWED AND APPROVED BY: COMMITTEE CHAIR & COUNTY ADMINISTRATOR
MINUTES
ADMINISTRATION COMMITTEE
September 18, 2012 8:30 AM
County Board Room - Government Center
1101 Carmichael Road, Hudson, Wisconsin
CALL TO ORDER
The meeting was called to order by Chair Peterson at 8:30 a.m.
ROLL CALL
Attendee Name Title Status Arrived
Agnes Ring Supervisor Present
Tim Hood Secretary Present
Daryl Standafer Supervisor Present
Tom Hawksford Vice Chair Present
David Peterson Chair Present
Others present: County Administrator Patrick Thompson, Corporation Counsel Don Gillen, Paralegal
Office Manager Kathy Spott, Human Resources Director Tammy Funk, Finance Director Tabatha
Hansen, County Treasurer Laurie Noble and Register of Deeds Beth Pabst.
APPROVAL OF MINUTES
The minutes of the August 20, 2012 Administration Committee meeting were accepted as distributed.
1. August 20, 2012 8:30 AM
RESULT: ACCEPTED
PUBLIC COMMENT
None
BUSINESS ITEMS
1. Financial Reports
Finance Director Tabatha Hansen highlighted the year-to-date financial reports for the
Administration offices and elected officials. Hansen explained the different types of program
revenues. The Committee would like to see grant revenues listed separately from fees for services
revenue on the financial reports. County Administrator Thompson explained the financial
reports. Hansen and Thompson explained the various reasons for wide variances in revenues and
expenditures throughout the year. County Treasurer Laurie Noble reported back to the
Committee the interest rates the County is receiving on county accounts. Discussion ensued.
Hansen updated the committee on implemented procedures as recommended by the auditor
report. County Treasurer Noble gave her report and updated the committee on voided checks.
2. Recommended Changes to Human Resources Handbook
County Administrator Thompson explained the changes are generally a continuation of
amendments made in June, 2011 to the Human Resources Handbook. These amendments reflect
the change of human resources administrative and managerial discretion from the Administration
Committee and supervising committees to the Human Resources Director and County
Administrator. The changes further define the Administration Committee and County Board
roles in certain instances. Additional changes to the Handbook will be coming in December.
Motion by Supervisor Standafer, 2nd by Supervisor Hawksford to approve as reviewed the
amendments to the Human Resources Handbook. Carried unanimously.
3. Preliminary 2013 Budget Review
County Administrator Thompson premised the budget review update as very preliminary.
Thompson and Finance Director Hansen have gone over each department’s budget with the
department heads. They are still fine tuning projections on revenue and are very much in the
thick of trying to reduce expenditures wherever they can. The budget will be presented to the
Administration Committee on October 15th for review and then presented to the Committee of
the Whole on October 23rd. Thompson’s goal is to not raise the tax levy to balance the budget.
Thompson’s statutory responsibility is to recommend a budget to the Administration Committee
and County Board for their consideration.
ANNOUNCEMENTS & CORRESPONDENCE
None.
ADJOURN
Meeting adjourned at 9:40 a.m.
DATE OF NEXT MEETING - OCTOBER, 15 2012