Loading...
HomeMy WebLinkAboutAdministration 11-27-12 AGENDA ADMINISTRATION COMMITTEE November 27, 2012 8:30 AM Community Room - Govenrment Center 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. October 15, 2012 8:30 AM PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Property Bid Opening 3. Resolution Approving Alteration of Supervisory District Boundaries Resulting from an Annexation to the City of Hudson 4. 2013 Jan/Feb Meeting Dates 5. Resolution to Authorize the Sale of Vacant County Land and Assign Proceeds to Create a Separate Capital Projects Fund 6. Process/Timeline for Completion of County Administrator Performance Evaluation 7. Closed Session Pursuant to Wis. Stat. § 19.85 (1)(e) to Discuss Bargaining Strategy for Negotiations with Collective Bargaining Units. Reconvene into Open Session ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: DECEMBER 17, 2012 REVIEWED AND APPROVED BY: COMMITTEE CHAIR & COUNTY ADMINISTRATOR MINUTES ADMINISTRATION COMMITTEE November 27, 2012 8:30 AM Community Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Present Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Late 9:02 AM David Peterson Chair Present APPROVAL OF MINUTES 1. October 15, 2012 8:30 AM The minutes of the October15, 2012 Administration Committee were approved as distributed. RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Finance Director Tabatha Hansen reviewed the year-to-date reports for the elected official offices noting a few higher than normal expenses and lower than average revenue from fees and fines. County Treasurer Laurie Nobel asked for questions regarding the Treasurer's report, no questions. Hansen reviewed the Cash and Investments report highlighting vehicle registration fees and sales tax numbers are above average and should exceed the targeted budget. Supervisor Standafer questioned yield analysis of various accounts, Hansen will follow up. Hansen reviewed Administrative offices year-to-date reports and clarifieed overages and discrepancies in entries. Hansen will adjust reports before December meeting. 2. Tax Deed Property Bid Opening County Clerk Cindy Campbell stated numerous parcels taken by tax deed were advertised by the County for sale and she received four bids. Pursuant to Chapter 3 of the St. Croix County Code of Ordinances, the Administration Committee is authorized to sell tax- deeded land pursuant to Wisconsin Statutes §75.35 and §75.69. Campbell opened the bids. Town of Emerald - PIN 010-1031-20-000 approximately 2.5 acres - appraised value $2,000.00. Campbell announced one bid was received. Motion by Supervisor Standafer, 2nd by Supervisor Ring to accept the bid from Judith M Coyer in the amount of $2,555.55. Carried unanimously. City of New Richmond - PIN 261-1055-95-000 fka New Richmond Transport - appraised value $11,500.00. Campbell announced one bid was received. Motion by Supervisor Standafer, 2nd by Supervisor Ring to accept the bid from Advent 1 b y Tyler Barbian in the amount of $11,535.00. Carried unanimously. Town of Springfield - PIN 034-1087-70-000 - Lot 3, Block 20, Village of Hersey - appraised value $50.00. Campbell announced two bids were received. Motion by Supervisor Standafer, 2nd by Supervisor Hood to accept the highest bid submitted by Matthew R. Bombach in the amount of 325.00. Motion by Supervisor Standafer, 2nd by Supervisor Ring to reject the bid submitted by Glenn Malcein in the amount of $265.00. Carried unanimously. Campbell reviewed statutory requirements and process for opening a second round of bids for properties in Woodville, New Richmond and Glenwood City. Discussion. Motion by Supervisor Ring, 2nd by Supervisor Hood to open all properties for a second round of bids including bids for less than the appraised value. Carried unanimously. Campbell indicated she will notify the bidders and payment in full is due in 30 days. Campbell will prepare quit claim deeds for the parcels. RESULT: APPROVED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Tim Hood, Daryl Standafer, David Peterson ABSENT: Tom Hawksford 3. Resolution Approving Alteration of Supervisory District Boundaries Resulting from an Annexation to the City of Hudson County Administrator Patrick Thompson provided background information of the land annexed by the City of Hudson, District 7 from the Town of Hudson, District 8, for the expansion of the Hudson hospital. Motion by Supervisor Ring, 2nd by Supervisor Hood to approve the resolution as presented. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Tom Hawksford, Vice Chair AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 4. 2013 Jan/Feb Meeting Dates Administrator Thompson noted the January 21st, 2013 and February 18th, 2013 Administration Committee meetings fall on Martin Luther King Jr. Day and President's Day. Chairman Peterson suggested, discussed and indicated the meetings would be moved to January 22nd, 2013 and February 19th, 2013 respectively. 5. Resolution to Authorize the Sale of Vacant County Land and Assign Proceeds to Create a Separate Capital Projects Fund County Administrator Patrick Thompson detailed the Administration's recommendation for the sale of vacant county owned farm land in New Richmond to fund the vacating of the HHS building and the clean up of the site and also address equipment and space needs in Emergency 911dispatch. In 2009, the county utilized a consultant to assist in facility planning. Recommendations from the consultant included vacating the HHS building and addressing space needs for the 911 center. Thompson highlighted and stressed the concerns with the current space, health and liability issues in the existing locations. In an effort to avoid incurring more debt and increasing taxes, Thompson proposed selling 500 acres of vacant land in New Richmond and use the proceeds to fund the immediate capital needs detailed in the plan of action. Discussion. Motion by Supervisor Hood, 2nd by Supervisor Hawksford to approve the resolution as offered. Motion by Supervisor Standafer, 2nd by Supervisor Hawksford to remove the period at the end of line 29 and add "...create a separate capital projects fund to be used for the relocation of the 911 Center, the vacating, demolition and clean-up of the Health and Human Services building and the relocation of Health and Human Services employees." Further discussion. Motion carried 4-1. Motion by Supervisor Hood, 2nd by Supervisor Hawksford to remove the Whereas clause at line 25. Discussion. Motion carried 3-2. Chair Peterson calls for vote on the original motion with amendments. Motion carried 4- 1. RESULT: APPROVED AS AMENDED [4 TO 1] MOVER: Tim Hood, Secretary SECONDER: Tom Hawksford, Vice Chair AYES: Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson NAYS: Agnes Ring 6. Process/Timeline for Completion of County Administrator Performance Evaluation Supervisor Standafer summarized the process established for completion of the County Administrator's performance evaluation. A recommendation will be made to the Administration Committee in December. Upon approval, consideration of this evaluation will be used in negotiations of the County Administrator's successor employment agreement. 7. Closed Session Pursuant to Wis. Stat. § 19.85 (1)(e) to Discuss Bargaining Strategy for Negotiations with Collective Bargaining Units. Reconvene into Open Session Motion by Supervisor Standafer, 2nd by Supervisor Ring to go into closed session to discuss bargaining strategy for negotiations with collective bargaining units. Roll call vote. Unanimous. Motion by Supervisor Standafer, 2nd by Supervisor Ring to reconvene into open session. Unanimous. No action taken during closed session. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: DECEMBER 17, 2012