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HomeMy WebLinkAboutAdministration 12-17-12 AGENDA ADMINISTRATION COMMITTEE December 17, 2012 8:30 AM Community Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. November 27, 2012 8:30 AM PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports 2. Discuss Resolution to Authorize the Sale of Vacant County Land and Assign Proceeds to Create a Separate Capital Projects Fund 3. Health and Human Services Restricted Use Fund Balance Policy 4. Tax Deed Property Bid Opening 5. Union Wage Grid Update 6. Closed Session Pursuant to Wis. Stat. § 19.85(1)(c) to Discuss the County Administrator's Performance Evaluation. Reconvene Into Open Session. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: JANUARY 8, 2013 MINUTES ADMINISTRATION COMMITTEE December 17, 2012 8:30 AM Community Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Present Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Present David Peterson Chair Present APPROVAL OF MINUTES 1. November 27, 2012 8:30 AM RESULT: ACCEPTED PUBLIC COMMENT BUSINESS ITEMS 1. Financial Reports Finance Director Tabatha Hansen reviewed the year to date financial reports of both the Administration and Elected offices noting an overage that will be adjusted in the December reports. Hansen also reviewed the Cash and Investments report. Supervisor Standafer questioned the higher yield trends in comparison to 2011 and noted a Committee of the Whole meeting will take place in January at which investment strategies will be discussed. County Treasurer Laurie Noble reviewed the treasurer's report. 2. Discuss Resolution to Authorize the Sale of Vacant County Land and Assign Proceeds to Create a Separate Capital Projects Fund County Administrator Patrick Thompson stated after the Board of Supervisors postponed this resolution at the December 4, 2012 meeting, the proposal to sell vacant county owned land in New Richmond had been or will be presented to the remaining standing committees. Thompson reviewed the proposal and discussed details regarding the land's existing lease, the future value of the land and the retention of approximately 37 acres for the potential construction of a new nursing home. Costs related to the HHS relocation and 911 projects were estimated. Discussion. Health and Human Services Director Fred Johnson reviewed the plan of action for HHS staff relocation and the demolition of the existing structure. Discussion. Emergency Support Services Director Casey Swetlik detailed the 911 location options, infrastructure needs and transition plan. Discussion. Additional Meeting Documents 3. Health and Human Services Restricted Use Fund Balance Policy Finance Director Tabatha Hansen reviewed the proposed change to the fund balance policy. Hansen stated the change would be made to the budgeting process for placement cases only and would be used as a management tool to prevent overages. Discussion. Motion by Supervisor Standafer, 2nd by Supervisor Ring to amend the Fund Balance to create a risk reserve fund or emergency placements. Further discussion. Motion carried 3-2. RESULT: APPROVED [3 TO 2] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Daryl Standafer, David Peterson NAYS: Tim Hood, Tom Hawksford Fund Balance Policy Modification for HHS Fund After approval, the Administration Committee determined this policy modification should be placed on the agenda for the January 8, 2013 County Board of Supervisors meeting in the form of a resolution. RESULT: RECOMMENDED [3 TO 2] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Daryl Standafer, David Peterson NAYS: Tim Hood, Tom Hawksford 4. Tax Deed Property Bid Opening County Clerk Cindy Campbell stated the second notice for sale of tax deed land was published per the Administration Committee’s direction. The second advertisement allows the Administration Committee to accept bids under the appraised value. Three bids were received. Campbell opened the bids. City of Glenwood City - PIN 231-1000-60-000 - appraised value $1.00. Campbell announced one bid was received. Motion by Supervisor Standafer, 2nd by Supervisor Ring to accept the bid from Kevin Olson in the amount of $10.00. Carried unanimously. Village of Woodville - Lot 16 and Lot 17 of Hidden Creek - appraised value $10,000.00. Campbell announced two bids were received. Motion by Supervisor Hawksford, 2nd by Supervisor Hood to reject bids submitted by Dennis Russett in the amount of $1,000.00 each for Lot 16 and Lot 17. Carried unanimously. Campbell indicated she will notify the bidders and payment in full is due in 30 days. Campbell will the prepare quit claim deed for the property in Glenwood City. Motion by Supervisor Standafer, 2nd by Supervisor Hood to pursue sale of unsold property by use of a realtor. Carried unanimously. 5. Union Wage Grid Update Human Resources Director Tammy Funk updated the committee regarding the status of labor negotiations. Final offers had been submitted to SCOPE and Highway and there was a probable need for special meetings with both unions. The Nursing Home union did accept the offer proposed by Administration. 6. Closed Session Pursuant to Wis. Stat. § 19.85(1)(c) to Discuss the County Administrator's Performance Evaluation. Reconvene Into Open Session. Motion by Chair Peterson, 2nd by Supervisor Standafer to go into closed session to discuss the County Administrator's performance evaluation. Roll call vote, unanimous. Motion by Supervisor Standafer, 2nd by Supervisor Ring to come out of closed session. Roll call vote, unanimous. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: JANUARY 22, 2013