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HomeMy WebLinkAboutAdministration 03-18-13 A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. 3/14/2013 2:06 PM NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY ADMINISTRATION COMMITTEE March 18, 2013 - 8:30 A.M. St. Croix County Government Center – County Board Room 1101 Carmichael Road, Hudson, Wisconsin I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES: February 19, 2013 IV. BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Property Bid Opening 3. Capital Projects Update 4. Resolution Approving Nonexempt Employee Pay Plan and Adjustments V. ANNOUNCEMENTS & CORRESPONDENCE VI. ADJOURN DATE OF NEXT MEETING: April 15, 2013 REVIEWED AND APPROVED BY: Committee Chair and County Administrator MINUTES ADMINISTRATION COMMITTEE March 18, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Present Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Present David Peterson Chair Present Others present included Administrator Patrick Thompson, Kristen Ziliak, Fred Johnson, Laurie Nobel, Tabatha Hansen, Fred Johnson, Don Gillen, Casey Swetlik, Tammy Funk, Art Tobin, Katie Thurmes, Tom Boron and Cindy Campbell. APPROVAL OF MINUTES 1. February 19, 2013 8:30 AM No discussion. RESULT: ACCEPTED PUBLIC COMMENT No public comment. BUSINESS ITEMS 1. Financial Reports Finance Director Tabatha Hansen reviewed the administration and elected offices' financial reports for both December 2012 and January 2013. Hansen noted all expenses have been posted although revenues are still being processed. She also stated the auditors were on site and staff were in the process of cleaning up 2012 accounts. Supervisor Ring questioned the outstanding revenue sources. Hansen explained revenues that have not been accounted for include state grants and insurance reimbursements. Treasurer Laurie Nobel reviewed the treasurer's report and noted numbers are up in comparison to the previous month. Treasurer's office will need to deed 385 parcels due to unpaid taxes. 2. Tax Deed Property Bid Opening County Clerk Cindy Campbell received bids on 2 parcels in New Richmond which were postponed from last month. The appraised value of each lot is $8,000. The bids were submitted by Hafner Construction at $3,750 per lot. Motion to accept bids by Supervisor Standafer, Supervisor Hawksford second. Approved unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Tom Hawksford, Vice Chair AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 3. Capital Projects Update Administrator Thompson reviewed the outcome of the land auction and noted closing has not taken place yet. Thompson noted EOC RFP 2 was moved up from September to March. Supervisor Standafer questioned how phase 2 infrastructure will impact Phase 1. Thompson explained it is being designed as a complete build out, the phases are separated for monetary reasons. Thompson noted a St. Croix/Pierce County merger might take years and did not recommend waiting to move forward with the project based on a possible partnership. Emergency Support Services Director Swetlik stated a possible merger would be considered when purchasing equipment and noted that proposed legislation with the State might push forward any merger. Thompson reviewed HHS RFP and reviewed the plan to relocate staff to the Agriculture Building in Baldwin, the Government Center and the future leased space. Supervisor Standafer offered County Chairman's office space for staff use. Supervisor Hawksford questioned terms of lease. Discussion regarding rental price of leased space in Baldwin to the Federal offices. Management Analyst Ziliak and Corporation Counsel Gillen discussed terms of the RFP including the security of employees. Health and Human Services Director Johnson advised ROWE will allow for remote access therefore less office space will be required. Thompson reviewed the RFP schedule. Supervisor Hood will serve on the RFP selection committee. 4. Resolution Approving Non-Exempt Employee Pay Plan and Adjustments County Administrator Thompson reviewed the history of the Carlson pay study as related to SCCOPE. Supervisor Standafer questioned if the proposed resolution would bring all employees under the same the pay plan. Human Resources Director Funk noted the Highway and Law Enforcement unions would not be included in this adjustment but may be in the future. Nursing home employees will not be merged into this pay plan. Supervisor Standafer noted non-represented and represented positions with similar job descriptions are currently paid at different rates. Motion by Supervisor Standafer to approve, second by Supervisor Ring. Discussion. Motion by Supervisor Ring to move line 14 to line 1. Supervisor Hawksford 2nd. Approved unanimously. Supervisor Hawksford questioned why this change was proposed after negotiations were concluded and approved. Funk stated the resolution would better align the represented and non-represented employees' compensation. Thompson stated the intent during bargaining was to implement the wage study. Supervisor Hood notes good faith. Funk reviewed process for adjustments to wage grid. Thompson stressed compensation will still be based on performance. Motion to remove 3% from the resolution by Supervisor Hawksford. Supervisor Hood 2nd. Discussion. Vote to remove 3% from the resolution: Supervisors Hawksford and Hood aye, Supervisors Ring, Peterson and Standafer nay. Motion failed. Vote on the resolution as amended: Supervisors Ring, Peterson and Standafer aye. Supervisors Hawksford and Hood nay. Resolution approved as amended. RESULT: APPROVED AS AMENDED [3 TO 2] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Daryl Standafer, David Peterson NAYS: Tim Hood, Tom Hawksford ANNOUNCEMENTS & CORRESPONDENCE Discussion regarding Administrators employment agreement at last board meeting. Discussion regarding a negotiating body for future changes to the agreement. ADJOURN DATE OF NEXT MEETING: APRIL 15, 2013 VIII. Minutes Author - Administration Respectfully Submitted: Elizabeth Frank