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HomeMy WebLinkAboutAdministration 05-21-13 AGENDA ADMINISTRATION COMMITTEE May 21, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. March 18, 2013 8:30 AM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Review County Administrator's Recommendation on Vacant Baldwin Land 3. Funding for Feasibility Study to Consolidate the St. Croix County and Pierce County 911 Centers 4. Review Amendment to Hoffmann Planning Design and Construction Agreement 5. County Administrator's Pay for Performance Smart Goals for 2013/2014 6. Resolution Establishing the County Administrator's Pay for Performance Goals for the Time Period, July 1, 2013 - June 30, 2014 ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: JUNE 17, 2013 @ 8:30 A.M. MINUTES ADMINISTRATION COMMITTEE May 21, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Excused Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Present David Peterson Chair Present Others present: County Administrator Patrick Thompson, Corporation Counsel Don Gillen, Paralegal Office Manager Kathy Spott, Human Resources Director Tammy Funk, Finance Director Tabatha Hansen, Management Analyst Kristen Ziliak. Wes Joachim and Krista Shipley of Bear Buddies Child Development Center. APPROVAL OF MINUTES 1. March 18, 2013 8:30 AM The minutes of the March 18, 2013 Administration Committee meeting were accepted as distributed. RESULT: ACCEPTED PUBLIC COMMENT* None. BUSINESS ITEMS 1. Review County Administrator's Recommendation on Vacant Baldwin Land Administrator Thompson introduced Wes Joachim and Krista Shipley of Bear Buddies Child Development Center, Inc. Mr. Joachim and Ms. Shipley made a written offer to purchase 1.38 acres of vacant land located adjacent to the St. Croix County Agricultural Building in Baldwin, Wisconsin. Bear Buddies is currently looking to expand into the Baldwin Industrial Park. They briefly explained their proposed business plan and the need for day care in the Village of Baldwin. Administrator Thompson recommended that no action be taken by the Committee at this time. He suggested having the property appraised and go from there. Discussion. Administrator Thompson gave an overview of the Ag Center Building’s past, present and potential future. Corporation Counsel Gillen explained covenants on the property. The County needs time to investigate all options. No action taken. Additional Meeting Documents 2. Financial Reports Finance Director Tabatha Hansen presented financial reports through April 2013 for the Administration offices and elected officials as well as the overall County budget figures. Hansen explained the revenue and expenses entries. Supervisor Hawksford questioned expenses in the IT budget. Hansen explained the amount is due to upfront ordering for a large project. Hansen reported on the IT/Finance department reorganization. Alio Web will be live July 1st. County Treasurer Laurie Noble was not in attendance but a report was available. RFP for banking services is in the queue for later this year or early next year due to other priorities. 3. Funding for Feasibility Study to Consolidate the St. Croix County and Pierce County 911 Centers Administrator Thompson stated this is a follow up from a discussion at County Board regarding consolidation of Pierce and St. Croix County’s PSAPs (Public Service Answering Points) regarding the 911 Emergency Communications Centers. Both Counties are in the process of evaluating their 911 Centers and discussions between Chairs, administrators and staff representatives of the centers have been held. Recent discussions have led to agreement that an independent consultant should be hired to prepare a feasibility study. Both counties have agreed to bring forth a resolution authorizing a feasibility study. Costs for the study will be shared equally by each County and the preliminary cost is estimated at $40,000. Administrator Thompson is recommending funding St. Croix County's portion of the cost for the Feasibility Study, ($20,000 max) from the Contingency Fund. Per the Fund Balance Policy, the Administration Committee is authorized to approve this request. Discussion. Motion by Standafer, 2nd by Ring to authorize up to and no more than $20,000 from the contingency fund for a feasibility study to consolidate the St. Croix County/Pierce County 911 centers. Motion carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Daryl Standafer, Tom Hawksford, David Peterson EXCUSED: Tim Hood 4. Review Amendment to Hoffmann Planning Design and Construction Agreement Administrator Thompson explained this dovetails with the relocation of Health and Human Services employees in New Richmond. Two very well thought out and detailed proposals were received. One was nonresponsive as it proposed construction of a new facility. The second proposal was for the County Market building in New Richmond. Staff and Supervisor Hood reviewed the second proposal resulting in several questions about the build-out costs and areas of the proposal that needed refinement. The company was asked to address these issues and come back with their last best offer by June 3rd. Thompson will have feedback by the June 4th County Board meeting. Administrator Thompson expressed a need for an architect to assist with comparisons of building new versus renting and analyzing what needs to come back to the County Board. Hoffman has been assisting Thompson with options for Hudson, Baldwin, New Richmond and Hammond facilities. Additionally, Hoffman will provide a report to the County Board on June 4th including what needs to be done to current HHS building in New Richmond for the next one to two years depending on the results of the assessment. Discussion. Administrator Thompson stated Hoffman’s report should clarify the current facility issues for the Board on June 4th. 5. County Administrator's Pay for Performance Smart Goals for 2013/2014 Administrator Thompson stated this is a culmination of discussion from County Board action regarding his employment agreement. The agreement requires the County Board annually establish Pay for Performance SMART goals similar to the same performance incentives available to Department Heads. The five standing committees were involved in suggesting proposed goals which were brought to the Administration Committee Chair. Thompson prepared the three goals to be considered after meeting with all five standing committees. 6. Resolution Establishing the County Administrator's Pay for Performance Goals for the Time Period, July 1, 2013 - June 30, 2014 Motion by Standafer, 2nd by Ring to approve the resolution establishing the County Administrator’s Pay for Performance Smart Goals for 2013/2014. Discussion. Committee members shared input they received from Supervisors and from individuals outside of County Board supervisors. Supervisor Hawksford questioned if any discussions focused on reducing the County’s operating expense and non-mandated services. Administrator Thompson explained how the goals as stated would address Supervisor Hawksford’s questions and concerns. Supervisor Hawksford would prefer a goal to find ways to come in a certain percentage under budget and put a plan in place to reduce operating expenses. Further discussion regarding implementing more public-private working relationships. Motion by Ring, 2nd by Standafer to amend the resolution’s attached SMART goal sheet by adding “public-private partnerships” where appropriate on the SMART goal sheet. No further discussion. Motion carried unanimously. Chair asks for vote on amended cover memo for the Resolutions establishing the County Administrator’s Pay for Performance Smart Goals for 2012/2014. Carried 3-1, Hawksford opposed. RESULT: APPROVED AS AMENDED [3 TO 1] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Daryl Standafer, David Peterson NAYS: Tom Hawksford EXCUSED: Tim Hood ANNOUNCEMENTS & CORRESPONDENCE None. ADJOURN The meeting was adjourned at 10:23 a.m. DATE OF NEXT MEETING: JUNE 17, 2013 @ 8:30 A.M. Respectfully Submitted: Kathy Spott