Loading...
HomeMy WebLinkAboutAdministration 07-15-13 AGENDA ADMINISTRATION COMMITTEE July 15, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. May 21, 2013 8:30 AM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. 2014 Budget Instructions 3. Capital Projects Update 4. Resolution Approving Offer to Purchase Former County Market Building in New Richmond, Wisconsin 5. Resolution Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: AUGUST 19, 2013 MINUTES ADMINISTRATION COMMITTEE July 15, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Excused Tim Hood Secretary Excused Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Excused David Peterson Chair Present Roger Larson Supervisor Present Vice-Chair Roger Larson in attendance to achieve a quorum. Others present: County Administrator Patrick Thompson, Corporation Counsel Don Gillen, Paralegal Office Manager Kathy Spott, Human Resources Director Tammy Funk, Finance Director Tabatha Hansen, Management Analyst Kristen Ziliak and County Treasurer Laurie Noble. APPROVAL OF MINUTES 1. May 21, 2013 8:30 AM The minutes of the May 21, 2013 Administration Committee meeting were accepted as distributed. RESULT: ACCEPTED PUBLIC COMMENT* None. BUSINESS ITEMS 1. Resolution Approving Offer to Purchase Former County Market Building in New Richmond, Wisconsin Administrator Thompson explained this resolution is a follow up to the Committee of the Whole discussion last week with a recommendation to purchase the County Market Building in New Richmond. Supervisor Larson, who was unable to attend the Committee of the Whole, had questions regarding building inspections, total acreage in regard to parking and renovation costs. Administrator Thompson and staff answered Supervisor Larson’s questions and summarized the presentation given to the Committee of the Whole. Discussion on contingencies and taxes. Motion by Standafer, 2nd by Larson to recommend approval of the resolution by the County Board. Carried unanimously. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Roger Larson, Supervisor AYES: Daryl Standafer, David Peterson, Roger Larson EXCUSED: Agnes Ring, Tim Hood, Tom Hawksford 2. Resolution Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations Administrator Thompson explained this resolution will authorize the expenditure of county dollars for capital projects with future intent of reimbursement from borrowed dollars. It allows the expenditure in advance and designates the County Administrator or Finance Director as the county official who is authorized to declare official intent. Motion by Standafer, 2nd by Larson to recommend approval of the resolution by the County Board. Carried unanimously. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Roger Larson, Supervisor AYES: Daryl Standafer, David Peterson, Roger Larson EXCUSED: Agnes Ring, Tim Hood, Tom Hawksford 3. Capital Projects Update Administrator Thompson said there was nothing new to report since the Committee of the Whole met. Supervisor Standafer questioned the status of the Pierce/St. Croix County 911 consolidation. Management Analyst Ziliak reported on a Pierce County meeting she attended regarding the 911 consolidation. Supervisor Larson inquired how many capital projects are currently in the works. Administrator Thompson reported only the 911/EOC capital project was in progress at this time. RFPs for the environmental assessments for the New Richmond HHS building will be issued this week. 4. 2014 Budget Instructions Administrator Thompson reported staff has been working on an overall update of the strategic plan to keep it a relevant document and tie it to the budget. There are four key initiatives that are being focused on: improve service delivery with responsible use of tax dollars, lean management, growth management, and continue to improve the safety, health and welfare of County residents. Efforts to continue to improve outreach to the public and internally with staff will also be pursued. Guidelines, similar to last year’s budget, have been outlined for both revenues and expenditures. Finance Director Hansen and staff have been working on improving the budget instructions which now includes a cover page and a process to address strategic plan initiatives and collaboration between departments. Supervisor Standafer asked if there are any preliminary indications of position requests. Hansen and Human Resources Director Funk both indicated more will be known in the next couple of weeks. Motion by Larson, 2nd by Standafer to approve the budget instruction as presented. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Roger Larson, Supervisor SECONDER: Daryl Standafer, Supervisor AYES: Daryl Standafer, David Peterson, Roger Larson EXCUSED: Agnes Ring, Tim Hood, Tom Hawksford 5. Financial Reports Finance Director Tabatha Hansen presented financial reports through May, 2013 for the Administration offices and elected officials. Standafer inquired as to how the collection of fines and fees is progressing. Hansen will report back at a future meeting. County Treasurer Laurie Noble reported her office is working on resolving outstanding checks totaling $160,000. Real estate tax reminder notices were sent out the end of June. Noble plans to switch to a postcard notice next year for a cost savings of $1800. Hansen summarized the cash and investments report. County Administrator Thompson asked for an update on the contingency fund. Hanson reported the balance is still $150,000. Hansen is waiting to receive the final expense totals for the triple murder trial from the Sheriff, District Attorney and Clerk of Court. If costs cannot be absorbed within the current budgets, the contingency fund will be used. ANNOUNCEMENTS & CORRESPONDENCE The next meeting is scheduled for August 19, 2013 The meeting was adjourned at 9:04 a.m. ADJOURN Respectfully Submitted: Kathy Spott