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HomeMy WebLinkAboutAdministration 08-19-13 AGENDA ADMINISTRATION COMMITTEE August 19, 2013 8:30 AM Community Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. July 15, 2013 8:30 AM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Property Bid Opening 3. Strategic Plan Update 4. County Administrator's Election to NACA Board of Directors 5. I.T. Assessment 6. Capital Projects Update - Sale of Agricultural Center Property 7. Health Insurance Update 8. Audit Report - Brock Geyen ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: SEPTEMBER 16, 2013 MINUTES ADMINISTRATION COMMITTEE August 19, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order by Chair Peterson at 8:30 a.m. ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Present Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Present David Peterson Chair Present Others present: County Administrator Patrick Thompson, Corporation Counsel Don Gillen, Paralegal Office Manager Kathy Spott, Human Resources Director Tammy Funk, Finance Director Tabatha Hansen, Assistant Finance Director Bob Mittet, Management Analyst Kristen Ziliak, County Clerk Cindy Campbell, IT Manager Jim Williams and County Treasurer Laurie Noble. APPROVAL OF MINUTES 1. July 15, 2013 8:30 AM The minutes of the July 15, 2013 Administration Committee meeting were accepted as distributed. RESULT: ACCEPTED PUBLIC COMMENT* None. BUSINESS ITEMS 1. Financial Reports County Treasurer Laurie Noble reported on the reconciliation and asked for questions on her report. No questions. Finance Director Hansen reported staff is gathering multi-departmental costs from the Schaffhausen case. She does not know what the Department of Administration cost will be but it is expected to be significant. Hansen presented financial reports through June 30, 2013 for the Administration offices and elected officials. She reported department budgets have been submitted. Individual department meetings Hansen and Administrator Thompson have been scheduled and begin this week. The standing committees and HHS board will receive department budgets in September for review. 2. Tax Deed Property Bid Opening County Clerk Cindy Campbell reported on the recent online auction of tax deed property. All 35 parcels were sold and all down payments have been received. The sale total was $118,050. Campbell opened three bids for three of the six following tax deed properties: 1. Burton Appraisal-Glenwood City-231-1053-95-000 - Appraisal of $3,600 BID: $3,700 with 10% down (all 4 lots) 2. Eggert (GC Greenhouse) Appraisal-231-1027-50-000 - Appraisal of $9,500 BID: $10,000 with 10% down 3. Barnes Appraisal-T of Somerset-032-1025-30-000 - Appraisal of $30,000 BID: $30,500 with 10% down 4. Oakwood Land Appraisal-T of Richmond-026-1158-00-64 - Appraisal of $25,000 NO BID RECEIVED 5. Yang Appraisal-T of Somerset-032-2181-02-000 - Appraisal of $21,000 NO BID RECEIVED 6. Frey Appraisal-T of Springfield-034-1072-40-150 - Appraisal of $20,000 NO BID RECEIVED Motion by Hawksford, 2nd by Ring to accept the three bids for the two Glenwood and one Somerset tax deed properties. Carried unanimously. Clerk Campbell asked for guidance on advertising the remaining no bid tax deed parcels. Motion by Standafer, 2nd by Hood to advertise the properties. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Tom Hawksford, Vice Chair SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 3. Strategic Plan Update County Administrator Thompson reported on the strategic plan update. The strategic plan is a living document that needs to be updated annually. An advisory group of staff has reviewed the initial 100 operational work goals to find relevance, status, accomplishment and reasons why a goal may or may not have been achieved. Work plans continue to be linked to the six priority areas and are aligned to the strategic initiatives of continuous improvement, growth management, safety and health and outreach. Department managers have been questioned as to how they connected employees with the strategic plan which is tied to goals and objectives and P4P. Results of the citizen’s survey have been received. UW-Extension will present the results to the County Board in September with recommendations. 4. County Administrator's Election to NACA Board of Directors County Administrator Thompson reported he was nominated to the NACA Board and elected. This is a benefit to the County as it plugs the County in at a national level as an affiliate to NACO. He is seeking authorization of payment and approval to participate in each of the NACA Board of Director meetings as well as attend the ICMA/NACO conferences through the duration of his Board of Director term, 2013-2015. Approval is required per the Employment Agreement. Supervisor Standafer spoke to the importance of recognition by Thompson’s peers for the nomination and election. Motion by Ring, 2nd by Standafer to approve payment for and the County Administrator’s participation in NACA Board of Director meetings as well as ICMA/NACO conferences. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Daryl Standafer, Supervisor AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 5. I.T. Assessment County Administrator Thompson explained this is a project Administration and IT is conducting to assess the County’s internal IT infrastructure and staffing resources. Two consultants have been engaged - Compudyne to assess the IT infrastructure and McGladrey to assess the staffing resources. The study will be conducted over the next six weeks to two months. The consultants will report back to the Committee indicating whether the IT needs of County departments is being met and provide introspection as to how we do business. IT Operation Manager Jim Williams summarized how the consultants will go about assessing the department and recommendations that may be brought forward. The two consultants will provide one presentation to the Committee. A supervisor questioned the cost of this project. Williams responded $40,000 to $50,000. The plan is to eventually have an IT long range plan tied in with capital projects. 6. Capital Projects Update - Sale of Agricultural Center Property County Administrator Thompson summarized the current status of the future HHS department move and how it relates to the Baldwin Ag Center building. The remodel of the former County Market building will include space for ADRC and Veteran’s Service freeing up space in the Government Center. The federal offices plan to be out of the Ag Center building by the end of the year. Approximately 20 CDC staff people would be relocated to the vacated space in the Government Center. Any offer to purchase the Baldwin Ag Center building would include leasing back 300 square feet for the 911 center back up. The building has been appraised at $1.9 million. The County Administrator requested authority to list the property, negotiate any and all offers and forward a resolution approving the sale to the County Board. All offers will be contingent on County Board approval. Motion by Hood, 2nd by Hawksford to authorize the County Administrator to list the property with a commercial realtor, negotiate any and all offers on the Baldwin Ag Center Building and forward a resolution approving the sale to the County Board. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Tim Hood, Secretary SECONDER: Tom Hawksford, Vice Chair AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 7. Health Insurance Update Human Resources Director Tammy Funk introduced Ryan Barberi of Willis, health insurance consultants for the County. Mr. Barberi passed out a PowerPoint handout to the committee. Mr. Barberi explained how Healthcare Reform would impact the County, presented figures for the health insurance renewal projections and suggested a proposed strategy for 2014 plan design and wellness incentives. Mr. Barberi said the plan is running better than in the past and is well below the trend percentage. Placeholder numbers have been entered in the budget until final numbers have been determined. The committee to a break at 10:20 and resumed at 10:30 a.m. 8. Audit Report - Brock Geyen Brock Geyen of CliftonLarsonAllen LLP passed out an Audit Report Summary to the committee. Mr. Geyen summarized the reports his firm has issued in conjunction with the audit of St. Croix County’s financial statements for the year ended December 31, 2012. Mr. Geyen reported improvement in the material weaknesses and anticipated that most issues should be resolved by the next audit. Mr. Geyen summarized the seven County funds. Mr. Geyen stated that overall the County’s audit went well and no notable issues were found that couldn’t be resolved satisfactorily. ANNOUNCEMENTS & CORRESPONDENCE The next meeting is scheduled for September 16, 2013 ADJOURN The meeting was adjourned at 11:10 a.m. Respectfully Submitted: Kathy Spott