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HomeMy WebLinkAboutAdministration 10-21-13 AGENDA ADMINISTRATION COMMITTEE October 21, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. September 16, 2013 8:30 AM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Bid Opening 3. Resolution Approving Alteration of Supervisory District Boundaries Resulting From an Annexation to the City of Hudson 4. Resolution Approving Alteration of Supervisory District Boundaries Resulting From Annexations to the City of New Richmond 5. Capital Projects Update 6. 1810 : 2014 County Administrator's Recommended Budget ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: NOVEMBER 18, 2013 AT 8:30 A.M. MINUTES ADMINISTRATION COMMITTEE October 21, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order by Chair Peterson at 8:30 a.m. ROLL CALL Attendee Name Title Status Arrived Agnes Ring Supervisor Present Tim Hood Secretary Present Daryl Standafer Supervisor Present Tom Hawksford Vice Chair Excused David Peterson Chair Present Others present: County Administrator Patrick Thompson, Human Resources Director Tammy Funk, Finance Director Tabatha Hansen, Management Analyst Kristen Ziliak, County Clerk Cindy Campbell, County Treasurer Laurie Noble, Supervisor Roger Larson and Paralegal Office Manager Kathy Spott. APPROVAL OF MINUTES 1. September 16, 2013 8:30 AM The minutes of the September 16, 2013 Administration Committee meeting were accepted as distributed. RESULT: ACCEPTED PUBLIC COMMENT* None. BUSINESS ITEMS 1. Tax Deed Bid Opening At the September 16, 2013 meeting Committee action was taken directing the County Clerk to continue posting available tax deed properties on the County's website until the spring of 2014. One sealed bid was received on September 23rd. Campbell opened the bid. The bid was $5000.00 for the Town of Somerset parcel. Discussion by Committee. 1. Lot 2 Woodland Meadows 3.21 acres -Town of Somerset-032-2181-02-000 - Appraisal of $21,000 BID: $5000.00 Motion by Standafer, 2nd by Hood to reject the bid as received for the Town of Somerset tax deed property. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Tim Hood, Secretary AYES: Agnes Ring, Tim Hood, Daryl Standafer, David Peterson EXCUSED: Tom Hawksford 2. Financial Reports Administrator Thompson presented financial reports for administrative and elected departments through August, 2013. County Treasurer Laurie Noble asked if there were any questions on her report. Noble reported activity in the Treasurer’s office has lessened after getting through the second installment of taxes. Noble pointed out the Baldwin building electronic receipt and return of rent. 3. Resolution Approving Alteration of Supervisory District Boundaries Resulting From an Annexation to the City of Hudson County Clerk Campbell reported in September 2013, the City of Hudson enacted an ordinance to annex territory to the City of Hudson from the Town of Hudson for the potential future use of a senior living/assisted living building. The annexed property was part of Ward 10 in the Town of Hudson, County Supervisor District 8. This resolution alters the supervisory district boundaries by moving the annexed parcel of land from County Supervisor District 8 to County Supervisor District 7, consisting of Ward 7 in the City of Hudson. The population of the annexed parcel is two. Discussion by Committee. Motion by Supervisor Ring, 2nd by Supervisor Hood to forward the resolution to County Board for alteration of supervisory district boundaries in the City of Hudson. Carried unanimously. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Agnes Ring, Supervisor SECONDER: Tim Hood, Secretary AYES: Agnes Ring, Tim Hood, Daryl Standafer, David Peterson EXCUSED: Tom Hawksford 4. Resolution Approving Alteration of Supervisory District Boundaries Resulting From Annexations to the City of New Richmond County Clerk Campbell reported in June 2013, the City of New Richmond enacted four ordinances to annex territory to the City of New Richmond from the Town of Richmond and Town of Star Prairie. The annexed properties are: City of New Richmond Ordinance #450 consisting of approximately 4.67 acres annexed by the City of New Richmond is part of County Supervisor District 14 consisting of Ward 2 of the Town of Richmond. It is appropriate to move the annexed parcel into County Supervisor District 13. The population of the annexed parcel is two (2) residents per the petition dated April 25, 2013. City of New Richmond Ordinance #451 consisting of approximately .94 acres annexed by the City of New Richmond is part of County Supervisor District 12 consisting of Ward 6 in the Town of Star Prairie and does not cross a County Supervisor district line. City of New Richmond Ordinance #452 consisting of approximately 11.33 acres annexed by the City of New Richmond is part of County Supervisor District 12 consisting of Ward 5 in the Town of Star Prairie. It is appropriate to move the annexed parcel into County Supervisor District 12. The population of the annexed parcel is zero (0) residents which maintains the original numbers of the affected districts. City of New Richmond Ordinance #453 consisting of approximately 3.95 acres annexed by the City of New Richmond is part of County Supervisory District 13 consisting of Ward 2 of the Town of Richmond. It is appropriate to move the annexed parcel into County Supervisor District 13. The population of the annexed parcel is zero (0) residents which maintains the original numbers of the affected districts. Discussion by Committee. Motion by Supervisor Hood, 2nd by Supervisor Ring to forward the resolution to County Board for alteration of supervisory district boundaries in the City of New Richmond. Carried unanimously. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Tim Hood, Secretary SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Tim Hood, Daryl Standafer, David Peterson EXCUSED: Tom Hawksford 5. Capital Projects Update A capital projects update sheet was provided to the committee. County Administrator Thompson summarized the status of projects since the last meeting. The 911 expansion and relocation of EOC is underway. Administrator Thompson invited the supervisors to contact Director Swetlik to view the EOC construction progress. The County has contracted with Keller Construction for $973,659 for the project. The project will be complete in January 2014. The 911 Merger Feasibility study is underway. Workgroup and local first responder meetings are ongoing. A report is due from the consultant in December 2013. Supervisor Ring questioned how the meetings were coming along between the counties. Administrator Thompson explained the membership of the two groups and said the consultant is doing a good job gathering issues and concerns from both parties. Committee discussed potential cost savings for Pierce and St. Croix Counties with a merger. The HHS relocation interior design is near completion. The original estimate for the build-out was a $1.5 million base budget. The estimate remains at $1.5 million with the scope of the build- out being increased by 28,000 square feet to accommodate ADRC, Public Health and the Economic Support units. The $1.5 million does not include furniture, finishing and equipment. Cost estimates have been requested. Supervisor Standafer questioned future use of the extra space and current build-out considerations addressing the extra space. Administrator Thompson pointed out the extra spaces to the Committee. The plan is for the future EOC and backup 911 as well as an area for the Sheriff’s department. Electric and HVAC options are being researched for the best solution for long term occupancy. Management Analyst Ziliak gave an overview of the building design. Human Resources Director Funk gave an overview of the use of ROWE within Health and Human Services and the impact it has on space allocation and technology. The community room will be available for use in the evening. The rest of the building will be secure. Administrator Thompson updated the committee on project target dates with staff relocation taking place the end of June 2014. Deconstruction of the current HHS building is scheduled for late summer 2014. Administrator Thompson advised that one proposal was received to market the sale of the Ag and Education Center in Baldwin. Selection of a broker has been put on hold so that more stakeholder meetings can be held. Meeting with staff will continue as well. Efforts are being made to renegotiate a short term lease extension with the FSA. If a new lease is ultimately not successful, staff will request further input on marketing the building from the Committee. Supervisor Ring questioned her recent support of the sale of the building and suggested that more information be gathered regarding the services and programs being provided at the building. She further suggested that a cooperative relationship should be developed in line with the County goal of partnering with other agencies. Committee discussed current and proposed FSA lease issues. Ziliak reviewed the background of the lease. Supervisor Standafer suggested that the County be a bit flexible in renegotiating the lease. Supervisor Ring reiterated she would like to know what services are being delivered and that assumptions should not be made. 6. 2014 County Administrator's Recommended Budget Supervisor Standafer had initial general questions regarding debt service and interest rate figures. Finance Director Hansen provided and explained the figures. Supervisor Standafer asked for clarification of the type of video conferencing equipment requested in the Clerk of Court budget. Hansen referred the Committee to the one page high level summary of the budget. Hansen summarized the full 2014 County budget and highlighted key revenues and expenditures. Hansen pointed out an error that was found this morning that “County Board room remodel” for $200,000 should have read “Government Center remodel.” Further discussion and review ensued. Hansen clarified that library funding is part of the overall 2014 budget resolution. Approval of municipal applications for exemption from County tax for library funding will be acted on by the County Board under the Consent Agenda. Administrator Thompson explained the Committee of the Whole will meet on October 23rd to discuss the 2013 budget in more detail. Any amendments to the 2013 budget will be made at the November 5th County Board meeting. Ring asked Thompson what were the most difficult issues with this budget. Thompson replied that this budget as well as future years’ budgets will have ongoing issues which include staffing/new positions, County infrastructure/structures and Pay for Performance. Thompson acknowledged the Board’s willingness to allocate the resources to make P4P work and be successful. ANNOUNCEMENTS & CORRESPONDENCE The next meeting is scheduled for November 18, 2013. ADJOURN Meeting adjourned at 10:30 a.m. Respectfully Submitted: Kathy Spott