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HomeMy WebLinkAboutPersonnel Committee 07-07-03ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: C. W. Malick, St. Croix County Board Chairman FROM: Daryl Standafer, Personnel Committee Chairman COMMITTEE TITLE: Personnel DATE: July 7, 2003 TIME: 8:30 a.m. LOCATION: Government Center, Hudson CALL TO ORDER ROLL CALL ADOPTION OF THE AGENDA ACTION ON PREVIOUS MINUTES from June 25, 2003 DATE OF NEXT MEETING: UNFINISHED BUSINESS: Review of LAW Arbitration Review of Bargaining Team Representatives Arbitration Springsted Organizational Study NEW BUSINESS: Review of New and Upgraded Position requests for 2004 budget 8:50 a.m. Security Officer 9:10 a.m. Legal Secretary —D. A.'s Office 9:30 a.m. Maintenance Helper /Groundskeeper 9:50 a.m. Mental Health Therapist and PHNurse Next Purchasing Agent Discussion Regarding Non -Union Reclassification Requests ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT Revised NOTE THAT THE AGENDA ITEMS ARE NOT NECESSARILY PRESENTED IN THIS ORDER. SUBMITTED BY: Debra Kathan, Personnel Director DATE: June 22, 2003, Revised July 1, 2003 COPIES TO: County Board Office, County Clerk, News Media, Notice Board, Committee Members PERSONNEL COMMITTEE MEETING Official Date: July 7, 2003 Location: Government Center, Hudson The Personnel Committee meeting was called to order at 8:33 a.m. by Chairman Daryl Standafer. Members present: Standafer, Leon Berenschot, Stan Krueger, Dick King, and Julie Speer. Also present: Debra Kathan and Chuck Whiting. Board Chairman Buck Malick was present for portions of the meeting. Moved ( Berenschot, Krueger) and approved to adopt the agenda as presented. Moved (Speer, King) and approved to accept the minutes of the June 25, 2003 meeting. The next regular meeting was scheduled for 8:30 a.m. on August 11. The Committee reviewed the LAW arbitration process from June 25 . It was noted that a contract arbitration hearing regarding the number of union representatives at the bargaining table was concluded with testimony on June 30. A decision would be forthcoming. Standafer stated that as the Committee prepared to review new positions for the 2004 budget, they needed to evaluate the requests based upon need and not financial viability. Financial concerns would be a Finance Committee issue. All position requests had been approved by their respective supervising committees prior to submission to the Personnel Committee. Sheriff Hillstead spoke on behalf of a request for an additional Security Officer in the Government Center. A three -year federal grant of $75,000 would defray part of the cost. The officer would also provide back -up for transports, warrant pick -ups, and court officer activities. Jane Esbensen -Moore and D. A. Eric Johnson requested the addition of a Legal Secretary to their office staff in 2004. They cited significantly increased workloads in the department —much of it generated by the Sheriff s Department and the Court system. Ralph Robole requested a new custodian/maintenance position in the Maintenance Department. He noted that additional work at the Baldwin site and the construction of the new Huber wing will increase the need for custodial services. The additional cost of the position had been included in the original ProForma plans for the Huber facility. John Borup and Ron Lockwood requested that an 80% public health nurse position be increased to 100% to accommodate needs in the Long Term Support program. The additional costs would be paid through non -levy funding from LTS- related sources. Borup and Steve Kirt asked that the County add a Mental Health Therapist to its staff in 2004, citing additional requests for service and the need for reduction in the waiting time —now as much as five or six weeks. The position would generate adequate funds to pay for itself. The Committee meeting recessed from 9:55 a.m. to 10:25 a.m. to attend the groundbreaking ceremonies for the new Huber addition to the jail. Chuck Whiting asked the Committee to consider a request approved by the Finance Committee to add the full - time position of Purchasing Agent — assigned to the Finance Department. The position would coordinate purchasing activities countywide. In response to a concern expressed by King regarding the purchasing position already in existence at the Highway Department, Whiting noted that it was not the intention of the Finance Committee to override any purchasing programs that were in place and operating successfully. The position would not start in the County until July 1, 2004. The employee would also be responsible for creating and monitoring an inventory control program and dealing with purchase agreements, warranties, and related issues. In reviewing discussion from the Finance Committee deliberations regarding the position, it was noted that this position should be able "to pay for itself' in increased efficiencies and cost reductions for bulk purchasing. Moved (Speer, King) and approved to recommend that the position of Security Officer, Sheriff's Department, be placed in the budgetary process for 2004. Vote: 5 -0. Moved (Speer, Berenschot) and approved to recommend that the position of Legal Secretary, D. A.'s Office be placed in the budgetary process for 2004. Vote: 5 -0. Moved (Krueger, King) and approved to recommend that the position of Maintenance /Groundskeeper, Maintenance Department, be placed in the budgetary process for 2004. Vote: 5 -0. Moved (Berenschot, Speer) and approved to recommend that the 80% position of Public Health Nurse be increased to 100% and included in the budgetary process for 2004. Vote: 5 -0. Moved (Berenschot, King) and approved to recommend that the position of Mental Health Therapist, HHS, be placed in the budgetary process for 2004. Vote: 4 -1 with Standafer voting in the negative. Moved (Krueger, Berenschot) and approved to recommend that the position of Purchasing Agent be placed in the budgetary process for 2004, with a start date of July 1, 2004. The Committee referred the following reclassification requests to the Evaluation Team for review and recommendation: Medical Records Practitioner, Accounting Supervisor, Accounts Receivable Supervisor, Mapping Technician. Moved (Berenschot, Speer) and approved to authorize that employees filling the position of Zoning Technician move to the position of Zoning Specialist at such time as the educational and programmatic requirements of the Specialist position have been met and that such action should take place no earlier than January 1, 2004. Vote: 5 -0. Technicians who move to the Specialist position receive a wage increase to the first step that provides them with a wage increase and the new anniversary date commences at the time of the move. Standafer adjourned the meeting at 11:20 a.m. Respectfully submitted, Julie Speer, Secretary