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HomeMy WebLinkAboutAdministration 12-16-13 AGENDA ADMINISTRATION COMMITTEE December 16, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. November 18, 2013 8:30 AM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Resolution Urging the State of Wisconsin to Support and Fund Additional Assistant District Attorney Drug Prosecutor Positions Throughout the State 3. Resolution Amending the St. Croix County Investment Policy 4. 2014 Bonding 5. Capital Projects Update ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING: TO BE DETERMINED MINUTES ADMINISTRATION COMMITTEE December 16, 2013 8:30 AM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Departed Agnes Ring St. Croix County Supervisor Present Tim Hood St. Croix County Secretary Present Daryl Standafer St. Croix County Supervisor Present 9:30 AM Tom Hawksford St. Croix County Vice Chair Present David Peterson St. Croix County Chair Present Others present: County Administrator Patrick Thompson, Corporation Counsel Scott Cox, Finance Director Tabatha Hansen, Management Analyst Kristen Ziliak, County Treasurer Laurie Noble, Supervisor Roger Larson, and Paralegal Office Manager Kathy Spott. APPROVAL OF MINUTES 1. November 18, 2013 8:30 AM The minutes of the November 18, 2013 Administration Committee meeting were accepted as distributed. RESULT: ACCEPTED PUBLIC COMMENT* None. BUSINESS ITEMS 1. Financial Reports Finance Director Hansen presented financial reports for administrative and elected departments through October, 2013. Hansen explained Department Heads are expected to review their budget monthly via Alio or by requesting reports from the Finance Department. Hansen is reviewing software that will make it easier for Department Heads to access budget reports and better manage their budget. Emphasis going forward will be to place expenditures in the correct object codes. County Treasurer Laurie Noble asked if there were any questions on the October Treasurer’s report. Discussion regarding the Pay for Performance payout cycle. 2. Resolution Urging the State of Wisconsin to Support and Fund Additional Assistant District Attorney Drug Prosecutor Positions Throughout the State County Administrator Thompson noted the Committee reviewed a draft of this resolution last month. Revisions requested at that time have been made. Motion by Supervisor Standafer, 2nd by Supervisor Ring to move the resolution forward to the County Board with a recommendation for passage. Carried unanimously. RESULT: RECOMMENDED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Agnes Ring, Supervisor AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 3. Resolution Amending the St. Croix County Investment Policy Motion by Supervisor Standafer, 2nd by Supervisor Hood to approve the resolution amending the St. Croix County Investment Policy and forward it to the County Board. Finance Director Hansen explained the proposed Investment Policy has been amended to reflect language and reference changes and Governmental Finance Officers Association standards. Discussion ensued. Chair Peterson restated the motion. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Daryl Standafer, Supervisor SECONDER: Tim Hood, Secretary AYES: Agnes Ring, Tim Hood, Daryl Standafer, Tom Hawksford, David Peterson 4. Capital Projects Update Administrator Thompson reviewed the capital projects summary sheet included in the packet. Current projects include: 1) 911 expansion and relocation of EOC; 2) 911 Merger Feasibility Study; 3) HHS Relocation; 4) HHS Deconstruction - late summer 2014; and 5) government center renovations update. Discussion included the 911 merger study survey, HHS relocation category costs and proposed county board room configuration components, costs and alternatives. Supervisor Standafer left the meeting at 9:30 a.m. Supervisor Hood asked what the driving need for the reconfiguration is. Thompson and Ziliak spoke to aging electronic equipment, shortage of meeting/training room space, sound issues, court needs and supervisors’ desire to face each other and not have their backs to the public. Supervisors Hood and Hawksford suggested scaling back on different components of the project. Administrator Thompson appreciated the Supervisors input and feedback. 5. 2014 Bonding Administrator Thompson summarized current and future capital improvement projects and the current estimates and actual costs to date. A summary sheet was included in the packet. As previously reported to the Board, the plan is to apply proceeds of the land sale to fund as much of the capital improvement projects as possible. Administrator Thompson spoke to the challenges with project timing and debt structure. The Committee discussed using other potential revenue sources and current funds to offset bonding. Potential bonding amounts at this time are best guess estimates. The timing for issuing bonds is estimated to take place midyear. More specific figures and information is planned to be brought before the Board in February. The 911 Feasibility Study results and how each county plans to proceed will be a determining factor in the actual amount of the 911 infrastructure upgrade. ANNOUNCEMENTS & CORRESPONDENCE Due to the January and February Administration Committee meeting dates falling on holidays, the next two meetings were rescheduled to Friday, January 17, 2013 at 8:30 a.m. and Monday, February 10th at 1:30 p.m. ADJOURN Meeting adjourned at 10:20 a.m. Respectfully Submitted: Kathy Spott