Loading...
HomeMy WebLinkAboutAdministration 04-21-14 AGENDA ADMINISTRATION COMMITTEE April 21, 2014 5:30 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. February 10, 2014 1:30 PM PUBLIC COMMENT* BUSINESS ITEMS 1. Election of Chair & Vice Chair 2. Establish Regular Meeting Schedule 3. Department Fact Sheet Review From Orientation 4. USDA Ag Center Lease/Request For Lease Proposal 5. Contingency Fund Request For District Attorney's Office to Fund ADA Drug Prosecutor Position 6. County Board/Multipurpose Room Feedback 7. Future Agenda Items ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MINUTES ADMINISTRATION COMMITTEE April 21, 2014 5:30 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Supervisor Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Supervisor Present Judy Achterhof St. Croix County Supervisor Present Others present: County Administrator Patrick Thompson, Corporation Counsel Scott Cox, Finance Director Tabatha Hansen, Management Analyst Kristen Ziliak, Human Resources Director Tammy Funk, Facilities Director Jim Elsbury, District Attorney Eric Johnson and Assistant Finance Director Robert Mittet. Supervisors Dave Ostness, Roger Larson, and Steve Nielsen. APPROVAL OF MINUTES 1. February 10, 2014 1:30 PM Motion by Berke, 2nd by Sjoberg to adopt the February 10, 2014 Administration Committee meeting minutes. Carried unanimously. RESULT: ACCEPTED PUBLIC COMMENT* None. BUSINESS ITEMS 1. Election of Chair & Vice Chair Chair - Nomination by Keisler for Schachtner. Nomination by Sjoberg for Keisler. Berke moved to close the nominations. Paper ballots were distributed. Schachtner and Keisler spoke to why they want to be Chair. Schachtner was elected Chair on a vote of 4 to 1. Vice Chair - Nomination by Achterhof for Keisler. Nomination by Keisler for Sjoberg. Berke moved to close the nominations. Paper ballots were distributed. Sjoberg spoke in favor of Keisler being Vice Chair. Keisler spoke in favor of Sjoberg being Vice Chair. Keisler was elected Vice Chair on a vote of 3 to 2. 2. Establish Regular Meeting Schedule Motion by Sjoberg, 2nd by Achterhof to discuss the regular meeting schedule. Motion by Sjoberg, 2nd by Kiesler that the Administration Committee meeting schedule is set for the third Wednesday of the month at 5:00 p.m. Carried unanimously. First regularly scheduled meeting is set for May 21st at 5:00 p.m. 3. Department Fact Sheet Review From Orientation County Administrator Thompson referred to the one page Administration Committee Duties, the County Department Head Contact List, Administrative Services organizational chart with attached department summaries, and elected officials department summaries, all of which were included in the meeting handouts. Staff in attendance introduced themselves to the Commit tee. Request for Human Resources Director Funk to explain the background of the open IT Director position. Staff answered questions regarding the IT Director as well as other positions. 4. Contingency Fund Request For District Attorney's Office to Fund ADA Drug Prosecutor Position Motion by Sjoberg, 2nd by Berke to discuss the contingency fund request for an Assistant District Attorney Drug Prosecutor position that was reviewed last year and not approved and now is being reviewed again at this time. District Attorney Eric Johnson addressed the committee and answered questions regarding the requested position in relation to the illegal drug use and heroin issues in the County. Administrator Thompson spoke to the CJCC’s role in addressing the heroin issues and the many other entities that are all pieces of a big puzzle. Discussion ensued. Corporation Counsel Scott Cox explained the Committee’s authority in regard to use of the contingency fund. Motion by Sjoberg, 2nd by Kiesler to transfer $31,500 from the contingency fund to the District Attorney’s budget to fund a special service special prosecutor. Further discussion. This item is also included on the Public Protection agenda. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Ron Kiesler, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. USDA Ag Center Lease/Request For Lease Proposal Administrator Thompson referred the Committee to the Ag Center Facility Planning Facts sheet in the meeting handouts. Thompson went over the building and FSA lease history with the Committee and went through the terms of the current lease. Corporation Counsel Cox explained the Request for Lease Proposal (RLP),which, if submitted and accepted, would be a binding 10 year agreement. If the County choses to submit the RLP, due to the complexity of the RLP, a specialized real estate consultant may need to be hired to submit a competitive RLP. Cox went over possible future scenarios depending on which way the County chooses to proceed. Discussion ensued. Motion by Berke, 2nd by Sjoberg to pursue the application of the RLP and seek an extension if possible. Carried unanimously. The committee took a five minute recess. The committee discussed meeting again on the RLP in closed session if it becomes necessary. RESULT: APPROVED [UNANIMOUS] MOVER: Jill Ann Berke, Supervisor SECONDER: Roy Sjoberg, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 6. County Board/Multipurpose Room Feedback Thompson explained this is on the agenda to garner any feedback the Committee may have regarding the County Board room remodel. Facilities Director Elsbury identified some minor changes that have been made or can be made to make the room better. The Committee offered their feedback and ideas. 7. Future Agenda Items Rules and Bylaws Supervisor Hansen’s motion at County Board regarding administration and department head compensation Pay for Performance - June meeting. Nursing Home (HHS Board on May 5th agenda) Resolution (66)2011 - Resolution Drafting and Review Form of Government, County Administrator or Administrative Coordinator Role of County Administrator vs. Administrative Coordinator in relation to powers of the County Board Setting agendas Board Supervisor/Department Head interaction/communication Employee morale Pay for Performance Survey Results ANNOUNCEMENTS & CORRESPONDENCE Next meeting scheduled for Wednesday, May 21, 2014 at 5:00 p.m. ADJOURN The meeting was adjourned at 8:45 p.m.