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HomeMy WebLinkAboutAdministration 06-18-14 AGENDA ADMINISTRATION COMMITTEE June 18, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. May 21, 2014 5:00 PM 2. June 2, 2014 5:00 PM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Bid - June 18, 2014 3. Voting System for County Board Room - eBoardroom Demo, Anthony LaGreca IQM2 @ 5:30pm 4. Health Insurance Overview-Ryan Barbieri, WILLIS 5. July COTW Agenda Items 6. History of Authority over Human Resources Policies and Procedures handbook per the County Board Rules and Bylaws 7. Review of Compensation and related benefits in Administration Departments for years 2008-2010; 2011-present 8. Resolution 2011 66 Resolution Processing 9. 2015 Budget Guidelines 10. New Health Center 11. USDA Lease 12. HHS Relocation 13. Contingency Fund Requests ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MINUTES ADMINISTRATION COMMITTEE June 18, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER The meeting was called to order by Chair Schachtner at 5:00 p.m. ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Other present: County Administrator Pat Thompson Corporation Counsel Scott Cox Finance Director Tabatha Hansen Management Analyst Kristen Ziliak Human Resources Director Tammy Funk Facilities Director Jim Elsbury APPROVAL OF MINUTES 1. May 21, 2014 5:00 PM Chair Schachtner indicated the minutes from May 21, 2014 would stand as presented. RESULT: ACCEPTED AS AMENDED 2. June 2, 2014 5:00 PM Chair Schachtner indicated the minutes from June 2, 2014 would stand as presented. RESULT: ACCEPTED PUBLIC COMMENT* None BUSINESS ITEMS 1. Financial Reports Administrator Thompson presented monthly financial reports for administrative and elected departments through March 2014 as well as the monthly treasurers’ report, and addressed questions from the Committee. 2. Tax Deed Bid - June 18, 2014 County Clerk Cindy Campbell received and opened one bid for the Town of Somerset tax deed property from Mr. Jeff Harmon. TOWN OF SOMERSET - 1 bid for $13,500.00 was opened. PIN: 032-2181-02-000 LEGAL DESCRIPTION: Lot 2 Woodland Meadows, St. Croix County Wisconsin APPRAISED VALUE: $21,000 Motion by Berke, 2nd by Sjoberg to accept the bid of $13,500 from Jeff Harman for the property indicated in the Town of Somerset. Carried unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 3. July COTW Agenda Items An all-day Committee of the Whole meeting is in the process of being scheduled. Suggested agenda items may include: strategic planning follow up, County Clerk responsibilities per Wis. ACT 373, compensation policies and procedures, direction for 2015 budget, Human Resources handbook. 4. Voting System for County Board Room - eBoardroom Demo, Anthony LaGreca IQM2 @ 5:30pm Risk Manager Kristen Ziliak presented the Committee a review of the third module of IQM2, eBoardroom. The demonstration showed how the eBoardroom voting system compares to the current system. Questions were addressed by the Committee by both Kristen and Anthony LaGreca from IQM2. Motion by Berke, 2nd by Kielser to not purchase this third module, the eBoardroom, and continue to use Roll Call Pro. Carried unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Health Insurance Overview-Ryan Barbieri, WILLIS Ryan Barbieri, Health Insurance consultant of Willis informed the Committee on the current status of St Croix County’s health insurance plan. Mr. Barbieri also discussed future trends as well as presented how the impact of the Federal Affordable Care Act impacted the County’s plan. Renewal discussions will continue with Mr Barbieri, the employee health insurance committee and Administration. 6. History of Authority over Human Resources Policies and Procedures handbook per the County Board Rules and Bylaws The Administration Committee reviewed a summary of revisions to the Rules and By- Laws in regards to roles, responsibilities and duties of the Administration Committee and the Administrative Coordinator/County Administrator. Questions were addressed by the County Administrator, Human Resources and Corporation Counsel. The Administration Committee and the County Administrator will continue to review the rules and by laws and the Human Resources Handbook and make recommended changes to the County Board. Motion by Sjoberg, 2nd by Kiesler that the Administration Committee with guidance from the Administrator, Administration staff and Corporation Counsel conduct a review of the handbook with the Staff Advisory Committee and other employees. Upon completion of that review the recommended changes be reviewed by the Administration Committee with a recommendation to the Board for its adoption. The Administration Committee recommendation will distinquish between what decisions should be within the purview of the Administrator and what should remain subject to the review and approval of the Administration Committee. Carried unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 7. Review of Compensation and related benefits in Administration Departments for years 2008-2010; 2011-present Supervisor Berke requested wage and compensation for the staff in the Administration offices from 2008-present. The Committee reviewed the information and questions were addressed by Administrator Pat Thompson, Human Resources Director Tammy Funk and Finance Director Tabatha Hansen. A more comprehensive review will be included on the next Committee of the Whole agenda. 8. Resolution 2011 66 Resolution Processing Corporation Counsel is working on revising the templates on the current resolution ordinance to include the Committee Chair signature. Corporation Counsel has also asked IQM2 to include the vote box of the Committee that currently populates in Minute Traq. 9. 2015 Budget Guidelines The County Administrator and Finance Director presented the proposed 2015 budget guidelines. The guidelines were reviewed and questions addressed. The Committee would like adequate time to review the County Administrator’s 2015 Recommended Budget and be able to provide input into the process. Motion by Berke, 2nd by Kiesler to approve the 2015 budget guidelines with the recommendation that there be a second meeting of the Committee to review a draft of the budget after the standing committees have approved the budgets. Motion to amend the original motion by Sjoberg, 2nd by Berke that the timeline for the 2015 budget be revised to include time in September for the County Administrator to present a preliminary 2015 draft budget to the Administration Committee. Carried unanimously. Motion, as amended, carried unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 10. New Health Center The Health and Human Services Board appointed a sub committee to review the RFP for a new Health Center including skilled nursing, skilled assisted living and dementia crisis facility. 11. USDA Lease The County’s response to the Federal Government’s request for lease proposals has been submitted. If the County hasn’t heard back by the next Administration Committee meeting, the County will contact USDA for an update. 12. HHS Relocation The Committee was asked to refer to a summary report of the SCCSC building project budget that was distributed to the entire County Board. Supervisor Sjoberg commented on the thoroughness of the report. The project is on schedule and remains within budget. 13. Contingency Fund Requests A one page form was handed out regarding approval for funding for five contingency fund requests Motion by Sjoberg, 2nd by Achterhof to approve the use of the contingency fund for the itemized costs in this request form. Carried unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof ANNOUNCEMENTS & CORRESPONDENCE ADJOURN The meeting was adjourned at 10:11 p.m. DATE OF NEXT MEETING Next regular meeting on Wednesday, July 23, 2014 at 5:00 p.m.