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HomeMy WebLinkAboutAdministration 07-23-14 AGENDA ADMINISTRATION COMMITTEE July 23, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. June 18, 2014 5:00 PM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Investment Update - Bob Moore, President, Institutional Capital Management 3. Resolution Approving Alteration of Supervisory District Boundaries Resulting from an Annexation to the Village of Baldwin 4. Resolution Approving Alteration of Supervisory District Boundaries Resulting from an Annexation to the City of River Falls 5. Tax Deed Sales - July 23, 2014 6. 2015 Budget - Establish Special Administration Committee Meeting Date (9/30/2014 8am-12pm Proposed) 7. Resolution to Approve Request to Increase Part-time Behavioral Health Nurse to Full- time 8. Resolution to Approve Budget Amendments for County Positions and new Health Center Building & Renovations. 9. Resolution to Adopt Resolution and Ordinance Cover Sheet Drafting and Review Policy Replacing Resolution Drafting and Review Policy Adopted through Resolution No. 66(2011) 10. USDA Lease 11. Administrator's Recommendation on the Use of Vacant Space in the Government Center 12. Resolution to Adopt Revisions to Pay for Performance 13. Authority to Make Changes to the Human Resources Policies & Procedures Handbook 14. Update on Staff Advisory Subcommitee Regarding Human Resources Policies & Procedures Handbook 15. Human Resources Policies & Procedures Handbook Grievance Policy 16. Wage Increases Under Pay for Performance 2013 17. Future Administration Committee Meeting Schedule 18. Closed session pursuant to Wis. Stats. §19.85 (1) (e) to deliberate on collective bargaining strategy with the WPPA Deputy Sheriff bargaining unit 19. Reconvene Into Open Session ANNOUNCEMENTS & CORRESPONDENCE 1. Special Administration Committee Meeting to Approve Bond Sale Terms Resolution - 8/5/14 8:15am ADJOURN DATE OF NEXT MEETING MINUTES ADMINISTRATION COMMITTEE July 23, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Jackie Montreal St. Croix County Assistant Excused Others present: (Presenting Staff and other Supervisors Only): Patrick Thompson, Scott Cox, Tabatha Hansen, Kristen Ziliak, Tamm y Funk, Jim Elsbury, Supervisor Dave Ostness, Laurie Noble, John Allegro, Fred Johnson, Steve Kirt, Bob Mittet, Lori Meyer,Kristi Severson, Judge Needham, Ericka Nelson, Supervisor Andy Brinkman APPROVAL OF MINUTES 1. June 18, 2014 5:00 PM Chair Schachtner indicated the minutes would stand as presented. PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports Finance Director Hansen presented monthly financial reports for administrative and elected departments through May 2014 as well as the monthly treasurers’ report, and addressed questions from the Committee. 2. Investment Update - Bob Moore, President, Institutional Capital Management Bob Moore, investment advisor from Institutional Capital Management introduced himself to the Committee and provided an overview of his firm and services it provides. 3. Resolution Approving Alteration of Supervisory District Boundaries Resulting from an Annexation to the Village of Baldwin The Committee reviewed and approved the altering of the district from annexation to the Village of Baldwin. This resolution will be forwarded to the 8/5/14 County Board Meeting. Motion by Berke, 2nd by Kiesler. To approve the Resolution to alter the Supervisory district boundaries resulting from the annexation to the Village of Baldwin. Carried unanimously RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 4. Resolution Approving Alteration of Supervisory District Boundaries Resulting from an Annexation to the City of River Falls The Committee reviewed and approved the altering of the district resulting from annexation to the City of River Falls. This resolution will be forwarded to the 8/5/14 County Board Meeting. Motion by Kiesler, 2nd by Berke. To approve the Resolution to alter the Supervisory district boundaries resulting from the annexation to the City of River Falls. Carried unanimously RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Tax Deed Sales - July 23, 2014 County Treasurer Laurie Noble received and opened up 2 bids. One for the Town of Richmond tax deed property and one for the Town of Springfield tax deed property. Town of Richmond - 2 bids were opened 1-$11,000.00 plus an additional $1,500.00 PIN: 026-1158-00-64 Legal Description: 2 acre vacant lot Appraised Value: $25,00.00 Town of Springfield - 1 bid was opened for $5,500.00 PIN: 034-1072-40-150 Legal Description: 3.27 acre vacant lot Appraised Value: $20,000.00 Motion by Berke, 2nd by Kiesler to accept the Town of Richmond bid of $12,500.00 by John Hamilton and reject the Town of Springfield bid of $5,500.00 by John Hamilton. Carried unanimously RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 6. 2015 Budget - Establish Special Administration Committee Meeting Date (9/30/2014 8am-12pm Proposed) A special Administration Committee meeting is scheduled for 10/1/2014 from 2 p.m-6 p.m. to review the County Administrator’s 2015 budget. 7. Resolution to Approve Request to Increase Part-time Behavioral Health Nurse to Full- time The Committee reviewed a staff recommendation to increase the budgeted hours for a part-time Behavioral Health RN to full-time. There is no need for a budget amendment as there are funds available in the 2014 budget. Motion by Sjoberg, 2nd by Kiesler to approve the resolution to increase the Behavioral Health Nurse from part time to full time. Carried unanimously RESULT: APPROVED [UNANIMOUS] Next: 8/5/2014 9:00 AM AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 8. Resolution to Approve Budget Amendments for County Positions and new Health Center Building & Renovations. Administrator Thompson presented the following budget amendments: Clerk of Court- increase hours from part-time to full-time for a deputy clerk position ($15,295) Circuit Court-increase hours from part-time to full-time for a juvenile services clerk position($15,319) Facilities- add a part-time custodian position ($6,543) Information Technology-add a systems engineer and end point specialist position(s) $47,954) Health and Human Services- reclassify a YCSS social worker position to a lead social worker position ($1,753) Health Center- authorize expenditures for architectural and engineering design services for construction of a new Health Center. ($200,000) Motion by Berke, 2nd by Achterhof to adopt the resolution as is with the caveat to use the “Twin Cities” comparable. Remove caveat, and approve as is. Carried Unanimously Motion by Sjoberg, 2nd by: Kiesler. Amendment to the motion to remove the caveat. Carried unanimously RESULT: APPROVED [UNANIMOUS] Next: 8/5/2014 9:00 AM AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 9. Resolution to Adopt Resolution and Ordinance Cover Sheet Drafting and Review Policy Replacing Resolution Drafting and Review Policy Adopted through Resolution No. 66(2011) Corporation Counsel reviewed the final revisions to the resolution drafting policy. The Committee will bring this forward to the 8/5/14 County Board Meeting. Motion by Schachtner, 2nd by Kiesler to approve the Resolution to Adopt the Resolution and Ordinance Cover Sheet Draft Policy in replacement of Resolution 66. Carried unanimously RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 10. USDA Lease The County Administrator updated the Committee on the status of the response from the USDA on the proposal from the County for the Federal leased space in the Ag Center in Baldwin. The County will be reaching out to the USDA for the current status of their review. 11. Administrator's Recommendation on the Use of Vacant Space in the Government Center A variety of options were discussed for use of space vacated by Veterans Services and the Aging and Disability Resource Center at the Government Center. Supervisor Berke made a motion that the County Board Chair’s office be moved to the Veteran’s Service space and then table for a month use of the other available space. There was no second to the motion and no vote was taken. 12. Resolution to Adopt Revisions to Pay for Performance As a follow up to the 7/22/14 Committee of the Whole’s discussion and motion of support of Pay for Performance, the Committee reviewed a list of possible changes compiled from discussion at the Committee of Whole Meeting Motion 1 by: Kiesler 2nd by: Berke, That the only item on the list moved forward for considered possible changes is, ‘a different system’ Roll Call Vote: Schachtner-No, Sjoberg-No, Achterhof-No, Kiesler-Yes, Berke-Yes Motion 2 by: Schachtner 2nd by: Sjoberg, motion that the Administration Committee reconsider the Resolution to Adopt Revisions to Pay for Performance after the Staff Advisory Committee has completed their work on the employee handbook. Motion Carried 4-1 Motion 3 by Sjoberg 2nd by: Berke, move to amend Motion 2 that the Administration Committee reconsider the Resolution to Adopt Revisions to Pay for Performance after the Staff Advisory Committee has reviewed and had input on the list of possible Pay for Performance revisions and made a recommendation or recommendations to the Administration Committee . Motion Carried 3-2 Motion 4 by Sjoberg 2nd by Schachtner, amending Motion 3 that at a minimum, the revisions recommended to Pay for Performance would include that employees who earn the ‘meet expectations’ rating would qualify for a pay increase. Carried 4-1 13. Authority to Make Changes to the Human Resources Policies & Procedures Handbook Was discussed along with item #14 14. Update on Staff Advisory Subcommitee Regarding Human Resources Policies & Procedures Handbook The Committee discussed who has the authority and what steps need to be taken to make changes to the Human Resources Handbook. The Committee agreed that revisions to the Human Resources Handbook regarding lines of authority to make future changes to the Human Resources Handbook should be reviewed by the Staff Advisory Committee and brought back to the Administration Committee. 15. Human Resources Policies & Procedures Handbook Grievance Policy The Staff Advisory Committee has been working on a new grievance policy to be placed in the Human Resources Handbook. The Committee reviewed the proposed policy which will be in effect going forward. 16. Wage Increases Under Pay for Performance 2013 The Committee reviewed and discussed a list of Pay for Performance outcomes for wage increases for 2013. 17. Future Administration Committee Meeting Schedule The Committee discussed holding a secondary meeting per month due to the length of the agenda, as well as adding a hard stop to both meetings. Motion by Schachtner, 2nd by Kiesler to set a hard time at the primary meeting of 9:00 p.m. and hold a secondary meeting the 4th Wednesday of the month if need be with a hard stop time of 9:00 p.m. as well. Carried unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 18. Closed session pursuant to Wis. Stats. §19.85 (1) (e) to deliberate on collective bargaining strategy with the WPPA Deputy Sheriff bargaining unit Tammy Funk, Pat Thompson, Scott Cox, Tabatha Hansen, Dave Ostness and Andy Brinkman Motion by Schachtner, 2nd by Berke, to go into closed session to discuss collective bargaining. Carried unanimously 19. Reconvene Into Open Session Motion by Sjoberg, 2nd by Kiesler to reconvene into Open Session. Carried unanimously Motion by Kiesler, 2nd by Berke, to approve a tentative agreement between the Wisconsin Professional Police Association and the County with the new contract covering 2013, 2014 and 2015. Carried unanimously ANNOUNCEMENTS & CORRESPONDENCE 1. Special Administration Committee Meeting to Approve Bond Sale Terms Resolution - 8/5/14 8:15am Special Administration Committee Meeting to Approve Bond Sale Terms Resolution - 8/5/14 8:15a.m. ADJOURN 10:11 p.m. DATE OF NEXT MEETING August 20, 2014