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HomeMy WebLinkAboutAdministration 08-20-14 AGENDA ADMINISTRATION COMMITTEE August 20, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of the Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. July 23, 2014 5:00 PM 2. August 5, 2014 8:15 AM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Tax Deed Sales - August 20, 2014 3. Review & Approve Changes to Articles of the Human Resources Policies & Procedures Handbook 4. Resolution on County Governance Options 5. Resolution to Approve a Finance Position Upgrade 6. USDA Lease Update ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MINUTES ADMINISTRATION COMMITTEE August 20, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Others Present: (Presenting Staff and other Supervisors Only) All Present Patrick Thompson, Scott Cox, Tabatha Hansen, Kristen Ziliak, Tammy Funk, Jim Elsbury, John Allegro, Fred Johnson, Laurie Noble, Cindy Campbell, Beata Haug, Supervisor Ring, Supervisor Ostness APPROVAL OF MINUTES 1. July 23, 2014 5:00 PM Chair Schachnter indicated the minutes would stand as presented RESULT: ACCEPTED 2. August 5, 2014 8:15 AM Chair Schachnter indicated the minutes would stand as presented RESULT: ACCEPTED PUBLIC COMMENT* None BUSINESS ITEMS 1. Financial Reports Finance Director Hansen presented monthly financial reports for administration and elected departments through June 2014, as well as the treasurer's report. Questions were addressed from the Committee. 2. Tax Deed Sales - August 20, 2014 County Clerk Cindy Campbell received and opened 1 bid for the Town of Springfield tax deed property. Mr Hamilton, the bidder was present to explain his bid. County Clerk Campbell and County Treasurer Noble addressed questions from the Committee. Town of Springfield- 1 bid was open for $6,000.00 PIN: 034-1072-40-150 Legal Description: 3.27 acres Appraised Value: $20,000.00 Motion by Schachtner, 2nd by Berke to approve the sale of this land in the Town of Springfield for $6,000.00 by John Hamilton. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 3. Review & Approve Changes to Articles of the Human Resources Policies & Procedures Handbook County Administrator Thompson presented the Committee with proposed changes to the Human Resources Handbook by the Staff Advisory Committee, Handbook Committee, Supervisor Sjoberg, Supervisor Achterhof and Administration. Sjoberg noted the proposed changes incorporate checks and balances into many articles of the Human Resources Handbook. Handbook Articles 1, 3, 4-9 and 11-13 were reviewed and additional changes were discussed and recorded. Supervisor Sjoberg invited all County staff to review the proposed Handbook changes and to contact him with any additional comments within the next 72 hours. A Resolution approving an updated Human Resources Handbook will be drafted by staff for consideration at the next Administration Committee meeting on August 27th. Later in the meeting, during Announcements and Correspondence, Supervisor Sjoberg expressed concerns that Department Heads will feel rushed to review the changes to the Human Resources Handbook by the next Administration Committee Meeting on August 27th. Department Heads at the meeting were asked for their opinion on the timeline. After discussion, it was determined that since the Handbook will continue to be updated regularly, it was important to get a new version of the Handbook to the County Board as soon as possible. 4. Resolution on County Governance Options Supervisor Schactner explained that the Resolution on County Governance Options which was postponed to the October County Board Meeting at the June County Board meeting was on the agenda to give Administration Committee members an opportunity to ask questions and begin discussion in preparation for the October County Board meeting. Referring to draft language in the Resolution on County Governance Options considered at the June County Board meeting, Sjoberg made a motion for a new resolution, 2nd by Kiesler : removing "WHEREAS, the Administration Committee seeks the County Board's direction as to the from of governance of either maintaining a County Administrator or changing to an Administrative Coordinator" and modifying the THEREFORE statement to "THEREFORE, be it resolved that the St Croix County Board of Supervisors maintain the existing County Administrator form of governance." Motion by Sjoberg, 2nd by Kiesler, to amend the title of the Resolution On County Governance Options considered by the County Board at its May meeting to Resolution Supporting Maintaining the Existing County Administrator Form of Government for the proposed new Resolution on County Governance. The motion to amend was adopted 4-1. The motion as amended was adopted 4-1. Corporation Counsel Scott Cox explained that Resolution on County Governance options was an order of the day for October meeting and still needed to be acted on at the October meeting. RESULT: NO ACTION 5. Resolution to Approve a Finance Position Upgrade County Administrator Thompson presented the Resolution to approve the position in the Finance dept from a Finance assistant to a supervisor type lead position. It is a vacant position in the Health and Human Services Finance department, and would be a back up role to the Finance Supervisor in Health and Human Services. Motion by Kiesler, 2nd by Berke to approve the Resolution to approve a Finance Position Upgrade. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 6. USDA Lease Update County Administrator Thompson updated the Committee on the status of the Lease with the USDA for space in the Ag Center. County staff have developed a plan to divide the ADP room/Data/Server room at the Ag Center as requested by the USDA. The space has historically been shared by both the County and the USDA. The division of space will isolate USDA data and telephone equipment from County equipment providing more security for both parties. Questions from the Committee were answered by staff. ANNOUNCEMENTS & CORRESPONDENCE None ADJOURN 8:28 DATE OF NEXT MEETING Wednesday, August 27, 2014