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HomeMy WebLinkAboutAdministration 10-15-14 AGENDA ADMINISTRATION COMMITTEE October 15, 2014 5:00 PM County Board Room - Government Center 1101 Carmichael Road, Hudson, Wisconsin *If allowed by the Chair per the Rules and Bylaws of th e Board of Supervisors. A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board Meetings. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. October 1, 2014 2:00 PM PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports 2. Human Resources Director and County Administrator Recommendations Regarding Reclassification Requests per the Human Resources Handbook 3. Resolution Approving Library Exemptions 4. Resolution Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations 5. Participation in Strategic Planning Communication Workgroup 6. Rules and Bylaws Administration Subcommittee 7. 2012 Administration Suite Security Improvements and HIPAA Compliance 8. Closed session pursuant to Wis. Stat.19.85 (1)(c) to consider the County Administrator's Annual performance evaluation. Reconvene into open session. ANNOUNCEMENTS & CORRESPONDENCE ADJOURN DATE OF NEXT MEETING MEETING MINUTES ADMINISTRATION COMMITTEE October 15, 2014 5:00 PM County Board Room-Government Center County Board Room - 1101 Carmichael Road, Hudson, Wisconsin CALL TO ORDER 5:00 p.m. ROLL CALL Attendee Name Organization Title Status Arrived Travis Schachtner St. Croix County Chair Present Roy Sjoberg St. Croix County Supervisor Present Jill Ann Berke St. Croix County Supervisor Present Ron Kiesler St. Croix County Vice Chair Present Judy Achterhof St. Croix County Supervisor Present Patrick Thompson, Tabatha Hansen, Kristen Ziliak, Jim Elsbury, John Allegro, Casey Swetlik, County Board Chair Roger Larson, Supervisor Ring, Jeff Klatt APPROVAL OF MINUTES 1. Administration Committee - Special Meeting - Oct 1, 2014 2:00 PM Supervisor Schachtner indicated the minutes would stand as presented. RESULT: ACCEPTED [UNANIMOUS] AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof PUBLIC COMMENT* BUSINESS ITEMS 1. Financial Reports Finance Director Hansen presented monthly financial reports for administrative and elected departments as well as the treasurers report. There were no questions from the Committee. 2. Human Resources Director and County Administrator Recommendations Regarding Reclassification Requests per the Human Resources Handbook County Administrator Thompson presented his recommendations regarding reclassification requests per the Human Resources Handbook. Thompson addressed questions from the Committee. RESULT: DISCUSSED-NO ACTION 3. Resolution Approving Library Exemptions Finance Director Hansen presented the Resolution, indicating that all the municipalities involved, according to the mathematical equation, are all exempt. Motion by Sjoberg, 2nd by Berke to approve the Resolution Approving Library Exemptions. Carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Ron Kiesler, Vice Chair SECONDER: Jill Ann Berke, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 4. Resolution Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations County Administrator Thompson presented the Resolution indicating that this is a necessary action by the board authorizing the expenditure of general fund dollars for an approved capital improvement for the Health Center design and construction. Finance Director Hansen addressed questions. Motion by Schachtner, 2nd by Achterhof to approve the Resolution Designating Official Authorized to Declare Official Intent Under Reimbursement Bond Regulations. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Travis Schachtner, Chair SECONDER: Judy Achterhof, Supervisor AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 5. Participation in Strategic Planning Communication Workgroup County Administrator Thompson presented the request for a volunteer from the Administration Committee to serve on a Communications Workgroup. Questions were addressed from the Committee. Supervisor Achterhof volunteered to be the Administration Committee member. 6. Rules and Bylaws Administration Subcommittee County Administrator Thompson presented the need for a Rules and Bylaws subcommittee as requested by Supervisor Sjoberg. Supervisor Sjoberg, Supervisor Berke, Supervisor Kiesler will form the subcommittee, lead by Corporation Counsel Scott Cox. Motion by Sjoberg, 2nd by Kiesler to form a subcommittee to re-work the rules and bylaws, and open the subcommittee by at least a dozen to get input from other County officials and staff. Carried Unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Roy Sjoberg, Supervisor SECONDER: Ron Kiesler, Vice Chair AYES: Travis Schachtner, Roy Sjoberg, Jill Ann Berke, Ron Kiesler, Judy Achterhof 7. 2012 Administration Suite Security Improvements and HIPAA Compliance County Administrator Thompson presented the Administration Suite Security Improvements and HIPAA Compliance report. Administrator Thompson and Management Analyst Ziliak addressed questions from the Committee. 8. Closed session pursuant to Wis. Stat.19.85 (1)(c) to consider the County Administrator's Annual performance evaluation. Reconvene into open session. Kiesler motioned to convene into closed session, 2nd by Schachtner Sjoberg motioned to reconvene into open session, 2nd by Berke RESULT: DISCUSSED-NO ACTION ANNOUNCEMENTS & CORRESPONDENCE ADJOURN 8:30 p.m. DATE OF NEXT MEETING November 19, 2014